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Title: An%20Overview%20of%20Vital%20Records


1
An Overview of Vital Records
  • Jane K. Purtill
  • Registrar of Vital Records
  • David Antolini
  • Health Program Supervisor
  • Department of Public Health
  • New Town Clerk Orientation and Workshop
  • January 20, 2012

2
Agenda
  • What is a Vital Records system?
  • Filing / Indexing / Storage
  • Corrections and Amendments
  • Access and Issuance
  • Births
  • Marriages
  • Deaths
  • Contacts

3
Who are We?
  • Statewide system designed to record and compile
    Vital Events for current use and for posterity.
  • When you think of the Vital Records system you
    should envision

4
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5
City and Town Records Populate the Castle
Birth Records
Death Records
Marriage Records
Fetal Death Records
AOPs
Confidential Files
Death Statistics
Fetal Death Statistics
Marriage Statistics
Birth Statistics
6
  • And if the Connecticut Vital Records system is
    like a castle,
  • Then each of you,
  • all of us

7
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8
Who Relies on the Vital Records System?
  • Medical Researchers
  • Social Researchers
  • State Agencies
  • Federal Agencies
  • General Public
  • Genealogists
  • Schools
  • Local Boards of Health

9
It is Vital that the Facts on the Records are
Accurate and True
  • Each of you, along with other vital event
    professionals (funeral directors, hospitals,
    etc.) plays an important role in ensuring that
    all records brought into the castle are created
    in accord with state statutes and regulations
  • The information recorded on the records must be
    an accurate reflection of the facts surrounding
    the vital event

10
Registrar and Other Vital Records Officials
  • Town Clerk The town clerk is the ex officio
    Registrar of Vital Statistics for his or her town
    or city, except in towns where such registrars
    are elected or appointed. (CGS 7-37)
  • Assistant Registrars Registrar may appoint up
    to four (4) assistant registrars, who, upon being
    sworn, will have the powers to perform the duties
    of the Registrar. Within 10 days, notice of the
    appointment must be made in writing to Secretary
    Of States office. Appointment shall not exceed
    term of Registrar. (CGS 7-38)

11
Registrar and Other Vital Records Officials, cont.
  • Subregistrars The Registrar shall appoint at
    least 2 subregistrars for the purpose of issuing
    burial and cremation permits. Subregistrars may
    only issue burial permits for deaths occurring in
    the town for which the subregistrar is appointed
    and may do so only when the office of the
    Registrar is closed.
  • Appointment is only for the term of the Registrar
  • Shall be made in writing, with the approval of
    the selectmen.
  • Chief Medical Examiner, Deputy Chief Medical
    Examiner and Associate Medical Examiners shall be
    considered subregistrars of any town in which
    death occurs, for purposing of issuing only
    burial transit removal permits.

12
Registrar and Other Vital Records Officials, cont.
  • Oath and Notice Registrars, Assistant
    Registrars and Subregistrars must be sworn to the
    faithful performance of their duties.
  • Within tens days of Appointment of
  • A Registrar, notice must be sent by the
    appointing authority or chief executive officer
    to the Secretary of the State. Notice must also
    be sent to the Department of Public Health
  • An Assistant Registrar, notice must be sent to
    the Secretary of the State. Notice must also be
    sent to the Department of Public Health
  • A Subregistrar, notice must be sent to the
    Registrar of vital records at the Department of
    Public Health.

13
State Supervision Of Registrars
  • The state Department of Public Health has general
    supervision over the registration of Vital Events
    in Connecticut.
  • The Department prescribes the uniform methods and
    forms for obtaining and preserving vital records.
  • Statutory provisions are in CGS 19a-40 and
    19a-41.

14
Town Registrars Role
  • Register Vital Events
  • Filing, Indexing and Storage of Records
  • Distribute copies of Vital Events
  • Perform Modifications
  • Control Access
  • Issue records

15
Registering Vital Event
  • Review each record before signing your name.
    Leave no fields incomplete.
  • It is the Registrars duty to make certain that
    the information which is recorded on the record
    is as accurate and complete as possible before
    filing.

16
Filing and Indexing
  • File vital records chronologically and
    alphabetically.
  • Chronologically as the first criterion
  • Alphabetically as the second criterion
  • Generate separate yearly indexes arranged
    alphabetically (by registrants last name) by
    each group of vital events.
  • Each index shall record and include the names of
    all persons whose birth, marriage, death or fetal
    deaths are filed.

17
Storage of Vital Records
  • Records must be stored in fireproof safes and
    vaults
  • Approval required by the Department of Public
    Health and the State Public Records
    Administrator.
  • Any offsite storage must be approved.
  • Location of offsite storage must be within the
    town limits.
  • CGS 7-42

18
Authenticated Copies to DPH
  • Send an authenticated copy of each Birth, Death,
    Marriage or Fetal Death record to the Vital
    Records Section at DPH no later than the 15th of
    the following month (exception births recorded
    in the Electronic Vital Record System (EVRS))
  • If no certificates were received by the town
    Registrar in the month, the Department needs to
    be notified
  • Do not send records before the end of the event
    month

19
Authenticated Copies to DPH, cont.
  • Records should be batched by the month of
    occurrence, in alphabetical order by last name of
    the registrant
  • Records should be accompanied by the
    corresponding Monthly Report
  • Do not put records from different months in the
    same batch
  • All records received after the batch has been
    sent should be sent immediately to DPH, Do not
    wait until next months batch!

20
All Authenticated Copies sent to the DPH
  • Births, Deaths and Fetal Deaths - Must be in
    alphabetical order by last name
  • Marriages Must be in alphabetical order by
    grooms last name or for same sex marriages, by
    party one's last name

21
Authenticated Copies to the Town of Residence
  • CGS 7-44 states that occurrence towns shall
    send at once copies to any resident towns
  • Births The town of residence of the mother
  • Marriages The town of residence for both
    parties
  • Deaths The town of residence for the decedent
  • Do not send records to an out of state community!

22
Authenticated Copies to the Town of Residence,
cont.
  • The town of residence must file the certificate
    in the same manner as an original record
  • For EVRS births, the town of residence shall
    print out their own resident copies (if connected
    to EVRS)

23
All Authenticated Copies, cont.
  • Must be legible
  • Must contain the certification statement
  • Must be signed, dated and sealed by the Town
    Clerk
  • Do not fold

24
Corrections and Amendments
  • Correction - to change or enter new information
    on a certificate/record within one year of the
    date of the event, in order to accurately reflect
    the facts existing at the time of the event
  • Amendment - (1) to change or enter new
    information on a certificate/record over one year
    from the date of the event in order to accurately
    reflect the facts existing at the time of the
    event (2) To reflect facts that have changed
    since the event and for which the law allows for
    change to the certificate/record. (3) to create a
    replacement certificate/record e.g paternity,
    adoption, gender change and change to Cause of
    Death

25
Corrections and Amendments, cont.
  • Shall be executed in accordance with statutes and
    regulations set forth by the Commissioner of the
    Department of Public Health
  • Only the Town of Occurrence or the State Vital
    Records Office may correct or amend a vital
    record
  • Unless otherwise provided by statute or court
    order, the certificate must be an accurate
    statement of the fact as they existed at the time
    of the event

26
Corrections and Amendments, cont.
  • Only the Commissioner may amend a birth
    certificate to reflect changes concerning
    Adoption, Paternity, Gestational Agreements, or
    Gender Change
  • In some instances a confidential file must be
    created

27
Corrections and Amendments, cont.
  • Supporting documentation must be submitted, and
    maintained on file. Regulation 19a-41-9
  • An item on a vital record may not be modified
    more than once, except by court order. Regulation
    19a-41-12

28
Corrections and Amendments, cont.
  • For records in a paper format
  • Line through the original information and insert
    the new information
  • Original information should not be erased or
    whited out
  • A marginal note shall be made on the certificate
    containing a brief but descriptive summary of the
    supporting evidence
  • An attested copy of the corrected or amended
    certificate must be sent within 10 days to the
    DPH and the Town of Residence

29
Corrections and Amendments, cont.
  • For records in an electronic format
  • Corrections and amendments shall be made through
    the methods incorporated in the electronic system
  • Not all towns are connected to EVRS so an
    attested copy of an EVRS record may need to be
    sent via mail, if the town of residence does not
    have access to EVRS

30
Corrections and Amendments Summary
  • Corrections
  • Made within one year of the vital event
  • Are not marked amended
  • Reflect the facts existing at the time of the
    recording.
  • Correct errors on certificate due to inaccurate
    or incomplete information provided by informant
    at time the certificate was prepared.
  • To correct transcribing, typographical, or
    clerical errors.
  • Amendments
  • Made after one year of the vital event
  • Change or enter new information on a vital event
    certificate, in order to accurately reflect the
    facts existing at the time of recording.
  • Create a replacement certificate of birth for
    matters pertaining to parentage, adoption or
    gender change.
  • To reflect facts that have changed since the time
    the certificate was prepared such as a legal name
    change

31
Corrections and Amendments, cont.
  • Lets look at some specific types of birth
    amendments.

32
Replacement Certificates
  • Replacement certificates are created at the town
    of occurrence when a birth certificate has been
    amended for paternity, gender change or adoption
  • Procedures for filing replacement records.
  • Remove the original birth certificate from the
    book and replace it with new birth certificate.
  • New certificate is to be inserted in book.
  • Original certificate and accompanying material
    shall be placed in confidential file.
  • Establish a confidential file based on year and
    file number and enter this on the back of new
    certificate. The number shall continue to be
    sequential from one year to the another. Example
    99-0001, 00-0002, 01-0003, 01-0004, 02-0005.

33
Replacement Certificates, cont.
  • On the sealed file, enter the confidential file
    number, date of creation of the file, new name if
    applicable and original name in parentheses
    (example 12-003. 1/10/12. Jane Smith (Jane
    Doe))
  • Add a complete entry for the child in the
    permanent vital statistics ledger. If the
    childs name has changed, enter the new name

34
Replacement Certificates, cont.
  • The new certificate is the legal certificate and
    shall be used for issuance of certified copies
  • Paternities, Adoptions and Gender Changes The
    original record may be issued only on order of a
    court of competent jurisdiction. (with new law
    exception allowing public access to original
    records of adoptions performed prior tp
    10/1/1943)

35
Replacement Certificates, cont.
  • If a copy of the original certificate is issued
    pursuant to court order, the copy must contain a
    notation indicating the certificate has been
    superseded by a new certificate as on file (CGS
    7-53).

36
Amending the Registrants Name On The Birth
Certificate
  • A REGISTRANTS NAME MAY ONLY BE CHANGED ON A
    BIRTH CERTIFICATE VIA COURT ORDER OR TO CORRECT
    AN OBVIOUS TYPOGRAPHICAL ERROR

37
Amending the Registrants Name On The Birth
Certificate
  • Court ordered name changes
  • The Commissioner of DPH or the Registrar of the
    town of occurrence shall amend the birth
    certificate. (CGS 19a-42(f))
  • Request for name change must be requested by
    person named on certificate or such persons
    parents, guardian or legal representative.
  • Requester must present certified copy of a court
    order that grants legal name change.
  • Paper records will be amended by drawing a line
    through the original name and inserting the new
    one.
  • Electronic records shall be changed through
    methods incorporated in the system.
  • The certificate is to be marked Amended.

38
Amending the Registrants Name On The Birth
Certificate
  • Correcting Names Due to Obvious Error
  • Requester must provide proof of the correct
    spelling. If within 30 days of the birth, the
    Parent Notice may be presented. After 30 days,
    two items of documentary evidence that were
    produced during the registrants early childhood,
    must be presented.

39
Amending the Registrants Name on the Birth
Certificate
  • Examples of obvious typographical errors
  • Transcribing error due to illegible handwriting,
    i.e. a script a is transcribed as a u
  • Transposition of two letters in a common name,
    i.e. Michael to Micheal
  • Transposed letters or other slight misspelling of
    a last name.

40
Amending the Registrants Name on the Birth
Certificate
  • Examples of Name Changes that are not obvious
    typographical errors
  • Removal of an entire first name because the
    registrant has always been known by her middle
    name, i.e. Mary Jane changed to Jane
  • A completely different spelling of a name, i.e.
    Doe changed to Dough, Sean changed to
    Shawn

41
Corrections and Amendments, cont
  • Now lets look at how to amend a death certificate

42
Amending Cause of Death
  • Two types of amendments to Cause of Death
    information. 1) Change to a recorded cause of
    death and 2) A change to a Pending cause of death

43
Access to Vital Records
  • Direct access to birth, marriage, death and fetal
    death records is restricted
  • No one other than vital records staff and
    genealogists may directly access vital records
    vaults.

44
Access to Vital Records - Indexes
  • Anyone may access death and marriage indexes
  • Birth indexes are accessible to the parties
    specified in C.G.S. 7-51

45
Genealogical Access to Vital Records
  • Genealogists must be a member of a genealogical
    society incorporated in Connecticut
  • Current list of approved societies are listed in
    handbook.
  • Genealogists have direct access to most vital
    records
  • Certificates
  • Ledgers
  • Record books
  • Card files
  • Indexes
  • Database printouts

46
Genealogical Access to Vital Records, cont.
  • Exceptions
  • Confidential files related to adoption,
    paternity, gestational agreements, and gender
    change
  • Those records and documents that contain social
    security numbers protected by federal law
  • Births from November 1990 to present
  • Marriage, civil unions and deaths from July 1997
    to present.
  • Genealogists are permitted to make notes from
    records and shall be permitted to purchase
    certified copies of such records.
  • Current list of approved societies are listed in
    handbook.

47
Issuance
  • Only certified copies may be issued from the town
  • Any indication of mothers marital status must be
    redacted from birth records
  • Some records contain restricted Social Security
    Numbers
  • Birth 1900 forward
  • Marriage
  • Exceptions parties to the marriage, state and
    federal agencies permitted by law to receive the
    SSN
  • Death 1997 forward
  • Exceptions spouse, next of kin, state and
    federal agencies permitted by law to receive the
    SSN

48
Issuance, cont.
  • Certified Copies of Vital Records
  • Persons 18 years of age may purchase certified
    copies of death and marriage records.
  • The social security numbers of the registrants,
    and the administrative purposes section of the
    certificate are restricted.
  • Only parties enumerated in C.G.S. 7-51 may
    obtain certified copies of birth and fetal death
    records. (Examples the person whose birth is
    recorded if over 18 the registrants spouse,
    parent, guardian or grandparent.)

49
Issuance, cont.
  • Birth Records (CGS 19a-41-2)
  • Access to records less than 100 years old
    restricted.
  • Requestor shall submit a valid, government
    photographic ID which includes date of birth,
    signature and and expiration date
  • If this is unavailable 2 documents shall be
    substituted
  • Examples Military discharge papers, a letter
    from a government agency verifying identity, copy
    of a utility bill showing name and current address

50
Issuance, cont.
  • Certified Copies of Birth Certificates
  • Issued to eligible parties only, 18 years or
    older
  • Short form certificate may be issued to the
    registrant at 16 years of age.
  • Paper certificates are issued by the registrar at
    town of occurrence, town of residence or
    Department of Public Health
  • Electronic birth record may be issued by any
    registrar with authorized access to the
    Electronic Birth Registry System.

51
Issuance, cont.
  • Uncertified Copies of Vital Records
  • In Accord with C.G.S sec 7-51a, Only the
    Department of Public Health can issue uncertified
    copies of vital records, and only to approved
    researchers, state and federal agencies
  • Illegal Issuance of Vital Records
  • No person other than a Registrar of vital records
    may issue vital records.

52
Births Filing Certificates
  • Birth Certificates Completed at a Hospital
  • All birthing hospitals currently utilize the EVRS
    (electronic birth registry system) to record
    births occurring at their institution.
  • The registrar in the town where the child is born
    is responsible for registering the births
    occurring in their town.
  • For towns connected to the electronic birth
    registry system, the town will electronically
    register the birth.
  • For towns not connected to EVRS, where birth
    occurred outside of the hospital, and child is
    brought to a hospital subsequent to birth, the
    hospital will be required to complete and mail an
    Attestation of a Home Birth Filed at a Hospital
    to the town of birth.
  • The birth certificate must be transmitted to the
    Department of Public Health within ten days of
    birth.

53
Births Filing Certificates, cont.
  • Certificates for Births Occurring Outside an
    Institution
  • Worksheet is completed and submitted at the Town
    of Occurrence
  • The Registrar attests to the submission and
    forwards to DPH
  • DPH will enter birth information into EVRS and
    Send Archival copy back to Town of Occurrence.

54
Belated Birth Certificates
  • Contact DPH
  • Belated registration of birth shall not be
    prepared for any deceased person.
  • Any adult or the guardian of the person of any
    minor for whom no birth certificate is on file,
    and the date of birth occurred more than one year
    ago
  • apply to the registrar of vital statistics of the
    town in which the birth occurred
  • applicant, along with two other persons having
    knowledge of the facts must make, under oath, an
    affidavit.

55
Belated Birth Certificates, cont.
  • All certificates registered one year or more
    after birth shall be marked Delayed and include
    the date of the delayed registration.

56
Birth Certificates of Adopted Persons
  • Adoptions are processed at the DPH only.
  • DPH will prepare a new certificate that will
    replace the original record.
  • Requires specific and satisfactory documentation
    supporting adoption.
  • DPH will send a copy of the new certificate to
    registrars of the towns where the birth record is
    filed, and the new copy will be issuable
  • The original birth record will be sealed in a
    confidential file
  • Any person who discloses any information
    contained in the birth records of adopted
    persons, may be fined not more than 500 or
    imprisoned not more than six months or both.

57
Adopted Persons Born Outside the Country
  • DPH shall prepare a certification of birth
    registration (short form certificate) or a
    certificate of foreign birth for any person born
    outside of the country and adopted in this state.
  • Requires specific and satisfactory documentation
    supporting adoption.
  • Refer all inquiries to DPH.
  • Issuable only at DPH

58
Adoption Information
  • Availability and Confidentiality of Information
    Concerning Adoption and Termination of Parental
    Rights.
  • CGS 45a-746 through 45a-751
  • Addresses how and where adopted persons may
    obtain information concerning their genetic
    parents, heritage, medical information, etc.
  • Addresses certain rights of persons who have had
    their parental rights terminated.

59
Paternity/Acknowledgement of Paternity
  • The name of father of a child born out of wedlock
    may only be entered upon the birth certificate
    using a procedure in accordance with CGS
    46b-172, CGS 7-50 and 19a-42
  • Voluntary Procedure requires both mother and
    father sign an Acknowledgement of Paternity (AOP)
    form
  • Or paternity may be established in a court

60
Paternity/Acknowledgement of Paternity
  • Local Registrars responsibility
  • Always contact DPH for guidance.
  • If a completed and notarized Acknowledge of
    Paternity (AOP) is submitted at the same time a
    home birth is being completed, the town of birth
    shall enter the information contained on the AOP
    into the EVRS system and forward the VS-56 form
    to DPH for filing.
  • AOPs received after the birth certificate has
    been filed, shall be processed only at DPH.
  • Refer public to DPH or DSS for assistance.
  • Court orders establishing paternity will be
    processed by DPH.

61
Marriage
  • Registrar of vital statistics issues marriage
    (CGS 42b-24 through 46b-33) licenses
  • Both parties must comply with the provisions of
    the law and must obtain a license before persons
    may join in marriage.
  • Both parties to a marriage must appear in person
    before the registrar. They need not appear at the
    same time.
  • License applied at the Town of Occurrence
  • License must be dated, signed and sworn to by
    each applicant.
  • For couples marrying - registrar must supply a
    copy of marriage laws (CGS 46b-24 and 46b-29
    through 46b-33)

62
Marriage, cont.
  • Who may join persons in marriage? (CGS 46b-22)
  • 3) all ordained or licensed members of the
    clergy, belonging to this state or any other
    state, as long as they continue in the work of
    the ministry

63
Marriage, cont.
  • Kindred may not marry
  • As of Nov 2008 same sex marriages are recognized
    and can be performed in Connecticut

64
Marriage, cont.
  • Types of Consents Required for Issuance of
    Marriage License
  • Parental/guardian (proof required) consent
    required for applicants under 18 year of age.
  • Judge of Probate consent is required for
    applicants under 16 years of age.
  • Consent must be signed and acknowledged in the
    presence of person authorized to take
    acknowledgements.
  • If minor has no parent or guardian, the written
    consent may be given by the judge of probate of
    the district where the minor resides.

65
Marriage, cont.
  • Types of Consents Required for Issuance of
    Marriage License cont.
  • For applicants under the control of a conservator
    (proof required), written consent is required of
    the conservator prior to issuance of license.

66
Marriage, cont.
  • Registrar shall ask for Photo identification to
    verify the identity of the applicants.
  • SSN shall not be recorded on the license. The
    registrar shall enter the SSN when license is
    returned for filing
  • License must bear the certification of the
    registrar when being issued - indicates
    applicants have complied with all applicable
    statutes.
  • The marriage must be performed in the town
    indicated on the license.
  • License expires 65 days after the date of the
    application. Date of application is the earliest
    date on which the application is made.

67
Marriage, cont.
  • Whenever possible obtain the name of the
    officiator on the worksheet at the time of
    issuance.
  • License must be completed by person performing
    ceremony and forwarded to the town where the
    ceremony was performed.
  • License must be returned within first week of the
    month following the marriage.

68
Death Certificates
  • There are two types
  • Standard
  • Medical Examiner

69
Death Certificates, cont.
  • Medical Certification
  • Physician or Advance Practice Registered Nurse
    (APRN) in charge of the patients care must
    complete the medical certification of death
    within 24 hours of the death, except when inquiry
    is required by the Chief Medical Examiner.
  • In the absence of such Physician or APRN, or with
    approval by the physician or APRN, the medical
    certification may be completed and signed by an
    associate physician, an APRN, a physician
    assistant, a registered nurse, the chief medical
    officer of an institution in which the death
    occurred or by the pathologist who performed an
    autopsy upon the decedent.

70
Death Certificates, cont.
  • A registered nurse or physician assistant may
    only certify death when the death is anticipated
    and such registered nurse or physician assistant
    has pronounced death (CGS 20-101a, 20-12d(d)).
  • Cause of death must be defined so that it may be
    classified under the international list of causes
    of death. (CGS 7-62b)
  • Funeral Director or embalmer licensed by DPH, in
    charge of the burial or embalmment, must complete
    and sign the death certificate.
  • Funeral Director or embalmer in another state
    must comply with the terms of a reciprocal
    agreement.

71
Death Certificates, cont.
  • Completed death certificates must be filed with
    the town in which the death occurred, if known,
    or otherwise where the body was found.
  • Upon completion of the death certificate, the
    funeral director has the option of obtaining the
    burial permit from the town where death occurred
    or from the town where the funeral home is
    located.
  • If the burial permit is obtained from the town
    where the funeral home is located, the funeral
    director must first present a completed death
    certificate. The funeral director must then file
    the death certificate, either in person or by
    certified mail, with the town of death.
  • The death certificate and cremation certificate
    shall be filed in the town where the body was
    found if the town of death is unknown.
  • CGS 7-62b, 19a-323

72
Death Certificates, cont.
  • Cause of death must be defined before the
    registrar may issue a burial permit.
  • Cause of deaths denoted as pending further
    studies on a death certificate issued by the
    office of Chief Medical Examiner (VS-4ME), may be
    used to issue a burial permit.
  • The registrar must make every effort to get the
    correct cause of death, legibly written and
    correctly spelled.
  • CGS 7-62b.

73
Communicable Disease as Cause of Death
  • When a person dies of a communicable disease, as
    defined in the public health code, only a
    licensed embalmer may sign the funeral directors
    portion of the death certificate.
  • Affidavit on reverse side must be signed,
    attesting that the body has been treated in
    accordance with the state public health code.
  • DPH requires a two sided attested copy of the
    certificate.
  • Attested copies must include attestation on the
    front side of the death certificate.

74
Burial Permits
  • Issuance
  • Issued upon receipt or review of a properly
    completed death certificate.
  • Issued by the registrar of the town in which
    death occurred or the registrar of the town in
    which the funeral home is located. Note that this
    does NOT allow a funeral director who is
    affiliated with funeral homes located in several
    different towns to obtain the burial-transit
    permit from any one of those towns, but only from
    the town where the body is being prepared for
    burial.
  • Sufficient to permit burial in any town in the
    state
  • Sexton to return burial permit to town of burial.
  • Cremation is considered the final disposition so
    no burial permit is required for burial of ashes.
  • No burial permit is required for the burial of
    body parts.
  • Burial on a residential property needs to
    verified in the land records as a place of burial
    or identified as such through the DPH.

75
Cremation Permits and Certificates
  • For Deaths Occurring in Connecticut
  • Cremation certificate, signed by the Chief
    Medical Examiner, a Deputy Medical Examiner, or
    an authorized Assistant Medical Examiner, must be
    submitted, either at the town of death or the
    town where the funeral director in charge of the
    body is located, in order for a cremation permit
    to be issued.
  • Deceased Persons brought into Connecticut for
    Cremation
  • If body is accompanied by a permit for final
    disposition issued by the legal authorities of
    the state from which the body was brought, such
    permit shall be sufficient authority to cremate
    the body. No additional cremation certificate or
    permit is required.

76
Cremation Permits and Certificates, cont.
  • Cremation permit must contain the signature of
    the funeral director, and the custodian of the
    body, or in a case of a self-authorized
    cremation, the signature of the decedent.
  • Public Act 05-81 requires the cremation permit
    include the intended disposition of the cremated
    remains.
  • In the case of unclaimed cremated remains the
    funeral director is now authorized to dispose of
    unclaimed cremated remains.
  • Funeral director is responsible for notifying the
    registrar of changes in intended disposition.

77
Cremation Permits and Certificates, cont.
  • Pre-signing of cremation permits
  • Section 45a-318 allows a person to pre-sign a
    cremation permit legally authorizing the
    cremation of his or her remains.
  • Refer to Appendix E of the Town Clerk manual for
    additional information
  • Subregistrars are authorized to issue burial
    permits
  • FOR DEATHS OCCURRING IN THE TOWN WHERE THE
    SUBREGISTRAR IS APPOINTED
  • DURING THE HOURS WHEN THE REGISTRARS OFFICE IS
    CLOSED.
  • Subregistrar must obtain completed death
    certificate and forward such certificate to the
    registrar within seven days.
  • May not issue cremation permits or disinterment
    permits.

78
Disinterment Permits
  • Must be issued before a disinterment can occur.
  • Issued by the town of occurrence or the town of
    burial.
  • Issued to any licensed funeral director or
    embalmer or to an individual designated on an
    order from the judge of superior court or judge
    of probate.
  • If person died of communicable disease,
    permission for disinterment must be granted by
    the local director of health before a
    disinterment permit may be issued.

79
Electronic Death Registration System
  • On-going pilot in Middletown

80
How to Get Help
  • For further details on these topics
  • Refer to the town clerk manual
  • Refer to applicable statutes and regulations
  • Call DPH for further clarification and guidance.

81
Call the Registry for Clarifications and Guidance
  • When in doubt, please call.
  • Procedures - Dianne Gustafson, 860-509-7961
  • Paternity Registry - Agnieszka Salek and Katie
    Sehi, 860-509-7958
  • Adoption - Maria Colon, 860-509-7956
  • Forms - Nancy Dickman, 860-509-7896
  • Customer Service Noon-4PM, 860-509-7700

82
Thank You
  • David Antolini
  • Health Program Supervisor
  • 860-509-7952
  • David.Antolini_at_ct.gov
  • Jane K. Purtill
  • Registrar
  • 860-509-7895
  • Jane.Purtill_at_ct.gov
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