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2010 Annual Report

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2010 Annual Report Submitted by Tonya Galbraith, Town Manager Jan. 11, 2011 Updated, along with the Department Heads and Cathy Gardner, the comprehensive 5-year ... – PowerPoint PPT presentation

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Title: 2010 Annual Report


1
  • 2010 Annual Report
  • Submitted by Tonya Galbraith, Town Manager
  • Jan. 11, 2011

2
Accomplishments in 2010 -Administrative
  • Updated, along with the Department Heads and
    Cathy Gardner, the comprehensive 5-year Capital
    Project Plan.
  • Participated in all 2011 Steering Committee
    meetings. The Steering Committees work ended in
    November.
  • Helped coordinate two public meetings on draft
    zoning ordinance and comprehensive plan.
  • Participated in negotiations with Montessori
    School representatives regarding potential
    purchase of the school for Town Hall.
  • Worked with Design Team for newly constructed
    Town Hall.
  • Planned Town Hall groundbreaking event.
  • Facilitated implementation of new telephone
    system.
  • Worked with Redevelopment Commission on
    development of Tax Abatement Guidelines and
    update of Economic Development Plan.
  • Participated in stakeholder meetings on CR 600W
    realignment proposal.
  • Helped launch the first McCordsville Market.
    Worked closely with Market Master Brian Hurley,
    who is a member of the Redevelopment Commission.
  • Continued utilizing Facebook page and expanded
    email blast to better communications with
    residents.

Town Hall Groundbreaking, Sept. 28, 2010
The inaugural season of the McCordsville Market
began in June, 2010.
3
Administration Continued
  • Prepared Request for Proposal for trash services.
  • Prepared Request for Proposal for contract
    planner services.
  • Served as a speaker for Stanley K. Lacey
    Leadership Series and served as a panelist during
    the Indiana Association of Cities and Towns
    Annual Conference.
  • Met with high school art teachers and spoke to
    two high school art classes about ideas for an
    updated Town Seal.
  • Planned the electronics waste recycling event in
    conjunction with the Hancock County Solid Waste
    Management District. More than 5,000 pounds of
    electronics waste was collected.
  • Applied for and received a Federal grant to
    replace street signs and other signs with high
    reflectivity signs.
  • Worked with representatives of Fischer Homes on
    issues related to the Villages of Brookside and
    the homes they want to build there.
  • Worked with representatives of the Cook Winery
    on their project plans and rezoning.
  • Served on the Indiana Advisory Commission on
    Intergovernmental Relations, the IACT Legislative
    Committee and Administration Policy Committee.
    Also served on Board of the Hancock Economic
    Development Council, the Indiana Recycling
    Coalition, the Government Affairs and Policy
    Committee of the International City County
    Management Association, and served as President
    of the Indiana Municipal Management Association.
    Also served on the Indianapolis Regional
    Transportation Council.

Hundreds of computer, televisions and other
electronics were dropped off as part of the
E-Waste Event.
4
Other Administrative Accomplishments staffed by
Administrative Assistant Melissa Davidson
  • Responsible for getting banners for McCordsville
    Market made
  • Helped with McCordsville Market Rules, vendor
    communication and market set-up
  • Assisted with E-waste recycling event
  • Assisted with Town Hall groundbreaking
  • Took minutes of all committee and commission
    meetings, including 2011 Steering Committee.
    Helped with public meetings on comprehensive plan
    and zoning and subdivision control ordinances
  • Assisted with training on the new phone system
  • Attended the Frey Conference
  • Made updates to the boundary maps and challenge
    of census addresses
  • Assisted with communications between the Town and
    the Hancock County Building department and the
    Assessors office regarding the Towns building
    permit process.

5
Special Projects 2011 Steering
CommitteeStaffed by Special Projects Coordinator
Aaron Kowalski
  • Coordinated the 2011 Technical Steering Committee
    Meetings twice monthly during the entirety of
    2010 in a collaborative effort to break away from
    Hancock County Planning and Zoning, create our
    own Zoning and Subdivision Control Ordinances,
    Comprehensive Plan, accompanying maps and
    associated documents.
  • Conducted research on State statute and best
    planning practice of surrounding communities
    regarding the creation of Town Planning
    Documents.
  • Worked in a collaborative effort to engage and
    educate the public in public information
    meetings, to introduce the public to the planning
    process, standards, the Towns Zoning and
    Subdivision Control Ordinances, Comprehensive
    Plan, Maps and associated documents. This
    included several two public meetings.
  • Advocated for sustainable (land use, economic,
    social, and environmental) planning policies
    while working with Committee Members, Staff and
    HNTB Consultant Brooke Thomas to draft and edit
    our Zoning and Subdivision Control Ordinances,
    Comprehensive Plan as well as accompanying maps
    and associated documents.
  • Reviewed existing Land Uses and Architectural
    Standards imposed by other communities to provide
    a best practice recommendation to the Committee.
  • Collaborated with Town Engineer Mark Witsman and
    Brooke Thomas to update our Town street
    standards, create new street section
    illustrations.
  • Researched and drafted street tree language to
    allow for street tree applications in corridors
    to be designated in the future.
  • Created an Illustrated Guide to Street Trees, a
    prohibited species list, and a guide to invasive
    plants.
  • Spearheaded an effort to require the use of LED
    (Light Emitting Diode) technology for required
    residential and commercial streetlights,
    researched the benefits and return on investment
    and worked with a lighting manufacturer to update
    our town streetlight specifications to include
    this technology.
  • Collaborated with Staff, Hancock County Planning
    Director Mike Dale and Brooke Thomas to create
    Planning Process Flow Charts, Permit Applications
    and Checklists and edit them.
  • Assisted in the editing of all new planning
    documents.
  • Reviewed proposals and sat in on interviews to
    hire the new McCordsville Contract Planner.
  • Continue to work with staff through the
    transition process as we break away from County
    Planning and Zoning.

6
Special Projects cont.
  • Continue to research grant opportunities to
    determine the Towns eligibility.
  • Researched a grant to fund sustainable
    construction and design elements for the New Town
    Hall. Unfortunately we did not qualify for any
    of the grants identified.
  • Currently working through the application process
    for the Indiana Recreational Trails Program with
    Mark Witsman to submit to the Indiana Department
    of Natural Resources. We are asking for grant
    money to fund the completion of the McCordsville
    Multi-use Path from our northern border with
    Fishers to the McCordsville Elementary School.
  • Currently working on identifying potential grants
    to help fund the McCordsville Market.
  • Collaborating with others on the function, layout
    and marketing graphics for the inaugural
    McCordsville Market.
  • Completed a planting plan for the mounds
    surrounding the Salt Barn for Public Works.
  • Conducted impact studies regarding the mounds at
    Highland Springs and a potential widening of
    600W.
  • Reviewed architectural drawings and gave input to
    PZ regarding several proposals.
  • Coordinating an effort to compile an oral history
    of the Town of McCordsville as well as update,
    digitize and organize the towns history archive.
  • Reviewing the Towns Five Year Parks and
    Recreation Plan to determine what needs to be
    updated.
  • Professional Development
  • Graduated in July 2010 with a Masters Degree from
    Ball State University College of Architecture and
    Planning in Urban Design, Planning and
    Development.
  • Attended planning workshops, meeting and
    conventions whenever possible to stay current
    with best practice.

7
Public Works Department Wastewater Stormwater
  • 98.4 million gallons of wastewater treated
  • Completed repairs discovered in smoke testing
    done in 2009
  • 2,361,800 gallons of sludge hauled
  • 256,000 saved on sludge disposal using Geo-Tube
    system
  • Fine screen heater installed to prevent freezing
  • Middle Fork Lift Station completed and put into
    operation for Hancock Regional Hospital Medical
    Office Building
  • Carl Marlett promoted to MS4 Coordinator. Carl
    conducted required outreach for MS4 at
    McCordsville Market by handing out shopping bags
    filled with stormwater information
  • MS4 construction audit conducted by IDEM
  • Began design for Phase I of the Cindy Drive Storm
    Sewer Improvements
  • Replaced outlet control structure on Shadow Lake
    in Highland Springs
  • Cleaned catch basins at the Wastewater Treatment
    Plant
  • Street sweeper logged 15.5 hours and removed 13.0
    cubic yards of debris.

McCordsville Market shopping bags help to fulfill
MS4 outreach requirements. A rain barrel
giveaway also served to help educate the public
on stormwater requirements.
8
Public Works Department Streets and
Transportation
  • Awarded grant for 85,200 to replace street
    signs
  • Purchased Ferris lawn mower to replace existing 9
    year old Dixie Chopper
  • Mill and resurface Highland Lane, Terra Lane, and
    McCord Street
  • Completed project for asphalt patching and
    installing stone shoulder along CR 800 North
  • Developed a list of snow removal contractors to
    assist in the event of a snow emergency
  • Cleared brush from the right-of-way of county
    roads 600W, 750N, 800N and 900N
  • Removed 287 signs in the Towns right-of-way
  • Restriped county road 750N and 800N
  • Contracted for 5 year maintenance plan with Beam,
    Longest Neff to be completed in 2011
  • Purchased 200 tons of salt.
  • Staff members attended a safety seminar in
    Noblesville.

Public Works Department readies for the weather.
9
Utilities Department
  • Participated in Frey conference for continued
    training
  • Completed upgrade to billing software
  • Updated internal documents and procedures
  • Assisted in State Board of Accounts audit of the
    Utility Department
  • Instituted processing credit card payments
    in-house, created procedure for the receipting
    and record retention of the payments
  • Negotiated a lower user rate for internet
    payments
  • Receipted 637 internet payments
  • Processed 1,561 Automated Clearing House (ACH)
    payments
  • Sewer/Stormwater billed 15,510 postcard and
    2,251 e-bills
  • Stormwater billed 824 postcard and 29 e-bills
  • Increased sewer/stormwater billing accounts 49,
    increased e-billing 21 accounts
  • Mailed approximately 1,925 delinquent notices
  • Completed 107 work orders for water disconnect
  • Started using Doxpox website to track active
    bankruptcies
  • Completed 62 liens and 32 lien releases
  • Processed 48 approved and 32 denied new home
    building permits
  • Participated in new phone system meeting and
    implementation for Utility Office
  • Facilitated the installations of new desk top
    computers and,
  • Participated in the ground breaking for New Town
    Hall.

Kathryn Dunaway works to set up a new customers
account.
10
Assessed Valuation Property Tax Rate for the
past 3 years
  • Assessed Value Property Tax Rate
  • 2008 246,976,990 .4149
  • 2009 205,740,781 .5205
  • 2010 201,742,445 .5492

11
Planning Development
  • Farm Bureau Insurance opens
  • Hancock Regional Medical Office Building opens
  • Fischer Homes begins review process for homes
    within the Villages at Brookside
  • Town of McCordsville breaks ground on new Town
    Hall
  • Cook Winery begins process of rezoning and
    architectural review
  • Public Works Department made the following
    actions
  • 41 Final Occupancy Releases approved
  • 84 building permits reviewed
  • 34 sewer lateral inspections approved
  • 640 sewer utility locates made

Public Works staff also provide assistance to the
project team working on the construction of the
new Town Hall.
Hancock Regional Medical Office Building official
opened in the Spring of 2010.
12
Average Estimated Cost of Construction (not sales
price)
  • Bay Creek East (based on 3 Builder Information
    Forms) 151,160.
  • Deer Crossing (based on 17 Builder Information
    Forms) 143,235.
  • Emerald Springs (based on 12 Builder Information
    Forms) 97,512.
  • Gateway Crossing (based on 11 Builder Information
    Forms) 172,244.
  • Geist Woods Estates (based on 6 Builder
    Information Forms) 402,820.

13
2010 Building Permits (compared to 2009)
  • Bay Creek East
  • Total in 2009 4 Total in 2010 3
  • Deer Crossing
  • Total in 2009 15 Total in 2010 17
  • Emerald Springs
  • Total in 2009 16 Total in 2010 12
  • Gateway Crossing
  • Total in 2009 5 Total in 2010 11
  • Geist Woods Estates
  • Total in 2009 9 Total in 2010 6
  • Total in 2009 49 Total in 2010 49
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