2010 Annual Report

1

• 2010 Annual Report
• Submitted by Tonya Galbraith, Town Manager
• Jan. 11, 2011

2
Accomplishments in 2010 -Administrative

• Updated, along with the Department Heads and
  Cathy Gardner, the comprehensive 5-year Capital
  Project Plan.
• Participated in all 2011 Steering Committee
  meetings. The Steering Committees work ended in
  November.
• Helped coordinate two public meetings on draft
  zoning ordinance and comprehensive plan.
• Participated in negotiations with Montessori
  School representatives regarding potential
  purchase of the school for Town Hall.
• Worked with Design Team for newly constructed
  Town Hall.
• Planned Town Hall groundbreaking event.
• Facilitated implementation of new telephone
  system.
• Worked with Redevelopment Commission on
  development of Tax Abatement Guidelines and
  update of Economic Development Plan.
• Participated in stakeholder meetings on CR 600W
  realignment proposal.
• Helped launch the first McCordsville Market.
  Worked closely with Market Master Brian Hurley,
  who is a member of the Redevelopment Commission.
• Continued utilizing Facebook page and expanded
  email blast to better communications with
  residents.

Town Hall Groundbreaking, Sept. 28, 2010
The inaugural season of the McCordsville Market
began in June, 2010.
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Administration Continued

• Prepared Request for Proposal for trash services.
• Prepared Request for Proposal for contract
  planner services.
• Served as a speaker for Stanley K. Lacey
  Leadership Series and served as a panelist during
  the Indiana Association of Cities and Towns
  Annual Conference.
• Met with high school art teachers and spoke to
  two high school art classes about ideas for an
  updated Town Seal.
• Planned the electronics waste recycling event in
  conjunction with the Hancock County Solid Waste
  Management District. More than 5,000 pounds of
  electronics waste was collected.
• Applied for and received a Federal grant to
  replace street signs and other signs with high
  reflectivity signs.
• Worked with representatives of Fischer Homes on
  issues related to the Villages of Brookside and
  the homes they want to build there.
• Worked with representatives of the Cook Winery
  on their project plans and rezoning.
• Served on the Indiana Advisory Commission on
  Intergovernmental Relations, the IACT Legislative
  Committee and Administration Policy Committee.
  Also served on Board of the Hancock Economic
  Development Council, the Indiana Recycling
  Coalition, the Government Affairs and Policy
  Committee of the International City County
  Management Association, and served as President
  of the Indiana Municipal Management Association.
  Also served on the Indianapolis Regional
  Transportation Council.

Hundreds of computer, televisions and other
electronics were dropped off as part of the
E-Waste Event.
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Other Administrative Accomplishments staffed by
Administrative Assistant Melissa Davidson

• Responsible for getting banners for McCordsville
  Market made
• Helped with McCordsville Market Rules, vendor
  communication and market set-up
• Assisted with E-waste recycling event
• Assisted with Town Hall groundbreaking
• Took minutes of all committee and commission
  meetings, including 2011 Steering Committee.
  Helped with public meetings on comprehensive plan
  and zoning and subdivision control ordinances
• Assisted with training on the new phone system
• Attended the Frey Conference
• Made updates to the boundary maps and challenge
  of census addresses
• Assisted with communications between the Town and
  the Hancock County Building department and the
  Assessors office regarding the Towns building
  permit process.

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Special Projects 2011 Steering
CommitteeStaffed by Special Projects Coordinator
Aaron Kowalski

• Coordinated the 2011 Technical Steering Committee
  Meetings twice monthly during the entirety of
  2010 in a collaborative effort to break away from
  Hancock County Planning and Zoning, create our
  own Zoning and Subdivision Control Ordinances,
  Comprehensive Plan, accompanying maps and
  associated documents.
• Conducted research on State statute and best
  planning practice of surrounding communities
  regarding the creation of Town Planning
  Documents.
• Worked in a collaborative effort to engage and
  educate the public in public information
  meetings, to introduce the public to the planning
  process, standards, the Towns Zoning and
  Subdivision Control Ordinances, Comprehensive
  Plan, Maps and associated documents. This
  included several two public meetings.
• Advocated for sustainable (land use, economic,
  social, and environmental) planning policies
  while working with Committee Members, Staff and
  HNTB Consultant Brooke Thomas to draft and edit
  our Zoning and Subdivision Control Ordinances,
  Comprehensive Plan as well as accompanying maps
  and associated documents.
• Reviewed existing Land Uses and Architectural
  Standards imposed by other communities to provide
  a best practice recommendation to the Committee.
• Collaborated with Town Engineer Mark Witsman and
  Brooke Thomas to update our Town street
  standards, create new street section
  illustrations.
• Researched and drafted street tree language to
  allow for street tree applications in corridors
  to be designated in the future.
• Created an Illustrated Guide to Street Trees, a
  prohibited species list, and a guide to invasive
  plants.
• Spearheaded an effort to require the use of LED
  (Light Emitting Diode) technology for required
  residential and commercial streetlights,
  researched the benefits and return on investment
  and worked with a lighting manufacturer to update
  our town streetlight specifications to include
  this technology.
• Collaborated with Staff, Hancock County Planning
  Director Mike Dale and Brooke Thomas to create
  Planning Process Flow Charts, Permit Applications
  and Checklists and edit them.
• Assisted in the editing of all new planning
  documents.
• Reviewed proposals and sat in on interviews to
  hire the new McCordsville Contract Planner.
• Continue to work with staff through the
  transition process as we break away from County
  Planning and Zoning.

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Special Projects cont.

• Continue to research grant opportunities to
  determine the Towns eligibility.
• Researched a grant to fund sustainable
  construction and design elements for the New Town
  Hall. Unfortunately we did not qualify for any
  of the grants identified.
• Currently working through the application process
  for the Indiana Recreational Trails Program with
  Mark Witsman to submit to the Indiana Department
  of Natural Resources. We are asking for grant
  money to fund the completion of the McCordsville
  Multi-use Path from our northern border with
  Fishers to the McCordsville Elementary School.
• Currently working on identifying potential grants
  to help fund the McCordsville Market.
• Collaborating with others on the function, layout
  and marketing graphics for the inaugural
  McCordsville Market.
• Completed a planting plan for the mounds
  surrounding the Salt Barn for Public Works.
• Conducted impact studies regarding the mounds at
  Highland Springs and a potential widening of
  600W.
• Reviewed architectural drawings and gave input to
  PZ regarding several proposals.
• Coordinating an effort to compile an oral history
  of the Town of McCordsville as well as update,
  digitize and organize the towns history archive.
• Reviewing the Towns Five Year Parks and
  Recreation Plan to determine what needs to be
  updated.
• Professional Development
• Graduated in July 2010 with a Masters Degree from
  Ball State University College of Architecture and
  Planning in Urban Design, Planning and
  Development.
• Attended planning workshops, meeting and
  conventions whenever possible to stay current
  with best practice.

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Public Works Department Wastewater Stormwater

• 98.4 million gallons of wastewater treated
• Completed repairs discovered in smoke testing
  done in 2009
• 2,361,800 gallons of sludge hauled
• 256,000 saved on sludge disposal using Geo-Tube
  system
• Fine screen heater installed to prevent freezing
• Middle Fork Lift Station completed and put into
  operation for Hancock Regional Hospital Medical
  Office Building
• Carl Marlett promoted to MS4 Coordinator. Carl
  conducted required outreach for MS4 at
  McCordsville Market by handing out shopping bags
  filled with stormwater information
• MS4 construction audit conducted by IDEM
• Began design for Phase I of the Cindy Drive Storm
  Sewer Improvements
• Replaced outlet control structure on Shadow Lake
  in Highland Springs
• Cleaned catch basins at the Wastewater Treatment
  Plant
• Street sweeper logged 15.5 hours and removed 13.0
  cubic yards of debris.

McCordsville Market shopping bags help to fulfill
MS4 outreach requirements. A rain barrel
giveaway also served to help educate the public
on stormwater requirements.
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Public Works Department Streets and
Transportation

• Awarded grant for 85,200 to replace street
  signs
• Purchased Ferris lawn mower to replace existing 9
  year old Dixie Chopper
• Mill and resurface Highland Lane, Terra Lane, and
  McCord Street
• Completed project for asphalt patching and
  installing stone shoulder along CR 800 North
• Developed a list of snow removal contractors to
  assist in the event of a snow emergency
• Cleared brush from the right-of-way of county
  roads 600W, 750N, 800N and 900N
• Removed 287 signs in the Towns right-of-way
• Restriped county road 750N and 800N
• Contracted for 5 year maintenance plan with Beam,
  Longest Neff to be completed in 2011
• Purchased 200 tons of salt.
• Staff members attended a safety seminar in
  Noblesville.

Public Works Department readies for the weather.
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Utilities Department

• Participated in Frey conference for continued
  training
• Completed upgrade to billing software
• Updated internal documents and procedures
• Assisted in State Board of Accounts audit of the
  Utility Department
• Instituted processing credit card payments
  in-house, created procedure for the receipting
  and record retention of the payments
• Negotiated a lower user rate for internet
  payments
• Receipted 637 internet payments
• Processed 1,561 Automated Clearing House (ACH)
  payments
• Sewer/Stormwater billed 15,510 postcard and
  2,251 e-bills
• Stormwater billed 824 postcard and 29 e-bills
• Increased sewer/stormwater billing accounts 49,
  increased e-billing 21 accounts
• Mailed approximately 1,925 delinquent notices
• Completed 107 work orders for water disconnect
• Started using Doxpox website to track active
  bankruptcies
• Completed 62 liens and 32 lien releases
• Processed 48 approved and 32 denied new home
  building permits
• Participated in new phone system meeting and
  implementation for Utility Office
• Facilitated the installations of new desk top
  computers and,
• Participated in the ground breaking for New Town
  Hall.

Kathryn Dunaway works to set up a new customers
account.
10
Assessed Valuation Property Tax Rate for the
past 3 years

• Assessed Value Property Tax Rate
• 2008 246,976,990 .4149
• 2009 205,740,781 .5205
• 2010 201,742,445 .5492

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Planning Development

• Farm Bureau Insurance opens
• Hancock Regional Medical Office Building opens
• Fischer Homes begins review process for homes
  within the Villages at Brookside
• Town of McCordsville breaks ground on new Town
  Hall
• Cook Winery begins process of rezoning and
  architectural review
• Public Works Department made the following
  actions
• 41 Final Occupancy Releases approved
• 84 building permits reviewed
• 34 sewer lateral inspections approved
• 640 sewer utility locates made

Public Works staff also provide assistance to the
project team working on the construction of the
new Town Hall.
Hancock Regional Medical Office Building official
opened in the Spring of 2010.
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Average Estimated Cost of Construction (not sales
price)

• Bay Creek East (based on 3 Builder Information
  Forms) 151,160.
• Deer Crossing (based on 17 Builder Information
  Forms) 143,235.
• Emerald Springs (based on 12 Builder Information
  Forms) 97,512.
• Gateway Crossing (based on 11 Builder Information
  Forms) 172,244.
• Geist Woods Estates (based on 6 Builder
  Information Forms) 402,820.

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2010 Building Permits (compared to 2009)

• Bay Creek East
• Total in 2009 4 Total in 2010 3
• Deer Crossing
• Total in 2009 15 Total in 2010 17
• Emerald Springs
• Total in 2009 16 Total in 2010 12
• Gateway Crossing
• Total in 2009 5 Total in 2010 11
• Geist Woods Estates
• Total in 2009 9 Total in 2010 6
• Total in 2009 49 Total in 2010 49