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Department Chairs Meeting OneMontclair Program Update, October 2014

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Request for Proposal for Consulting Vendors to build Project Management Office – PowerPoint PPT presentation

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Title: Department Chairs Meeting OneMontclair Program Update, October 2014


1
Department Chairs Meeting OneMontclair Program
Update, October 2014
2
Scope objectives
  • 1 Review and optimize business processes for
    each of the key University divisions.
  • 2 Determine where improvements in technology can
    provide tangible business benefits and value.
  • 3 Implement technology providing process
    efficiencies, integrated operations and robust
    reporting and analytics capabilities. This will
    first begin with replacement of existing outdated
    systems as a core.

3
  • Work to Date

Team Definitions Developed and High Level Scoping and Timeline Defined September 2012
Project Methodology Defined September 2012
Budget and Planning System Request For Proposal October 2012
Request for Proposal for Consulting Vendors to build Project Management Office November 2012
Establishment and Hiring of Project Management Office Team Members (Project Managers for Finance, HR and Student, Process Engineer for Student, PMO Coordinator, Enterprise Architect, Quality Manager, Business Analyst) November 2012 March 2013
Budget and Planning System Contract Finalization January 2013
Software as a Service and Security Assessment Checklist Developed February 2013
Student, HR and Finance Market Study March 2013
Budget and Planning Software as a Service (SaaS) System Go Live April 2013
Finance and Student, Software Vendor Selection Completed May 2013
Completion of Business Process Re-engineering Analysis for Finance May 2013
Completion of Business Process Re-engineering Analysis for Human Resources July 2013
Development of Standard Legal Templates including key provisions, terms and conditions and fallback positions for Master Software Licensing, Implementation Services, Software as a Service (SaaS) and Support Agreements July 2013
Chart of Accounts Redefined and Revised July 2013
Preliminary Systems Designs July 2013
Quality Management Methodology Entry and Exit Criteria Defined August 2013
RFQs and BAFOs Returned for Finance Implementer, Student System and Student System Implementer September 2013
Implementer Vendor Selections for Finance September 2013
TCO Estimation and Proposals for Board of Trustees September 2013
HR Systems Selection Finalization October 2013
Finance Implementation Board Approval October 2013
4
  • Work to Date (contd)

Data Governance Committee Formed November 2013
Grants Process Review Complete December 2013
Finance Master Services Agreement Complete December 2013
Integration PM Hired January 2014
HCM Product Workday Selected January 2014
Project Team Training Plan Completed and Begun (PM Lite, Testing, Requirements, Etc.) February 2014
Workspace Plans Developed February 2014
Finance System Hardware Environment in Place February 2014
Data Conversion Group Established March 2014
Finance Implementer on Site March 2014
Student Contracts Completed March 2014
Chart of Accounts Mapping Completed (Old to New) Finance System Up and Running April 2014
Student System (Ellucian) Board Approval April 2014
Student Hardware Planning Complete May 2014
Identity Management Planning Begun June 2014
Data Warehousing Requirements Gathering Begun June 2014
Workday, Touchnet, 25-Live and Courseleaf Board Approvals July 2014
Student Project Kickoff and Systems Configuration and Data Migration Workshops Begun August 2014
Human Resources Contract Completed August 2014
Finance Conference Room Pilots Round 1 of 2 Completed September 2015
Finance, HR and Student Information Systems All Up and Running for configuration, integration and data migration planning and detailed design activities upcoming. September 2015
5
GENERAL TEAM DESIGN
STRATEGY
THE OVERALL STRATEGIC INTENT WILL BE DEFINED BY
THE EXECUTIVE STEERING COMMITTEE
PROGRAM
BUSINESS OBJECTIVES
THE OVERALL PROGRAM DELIVERY WILL BE THE
RESPONSIBILITY OF THE PROGRAM EXECUTIVE
TECHNICAL DESIGN
SOLUTION DELIVERY
THE BUSINESS AREA, PROJECT MANAGEMENT, TECHNOLOGY
AND SOLUTION (VENDOR) LEADS WILL BE ACCOUNTABLE
FOR RELEVANT ESTIMATION, DELIVERABLES, TIMELINES
AND BUDGETS
THE CORE TEAM MEMBERS WILL BE RESPONSIBLE FOR
PLANNING, EXECUTION AND DELIVERY
6
Program Goverance Model
7
  • Program Road Map

8
  • System Landscape

STU (Banner)
Budgeting (Adaptive)
FI(PeopleSoft)
HR (Workday)
9
  • Student / Banner

Banner Student System Serves the Student
Administrative Life-cycle
Recruiting and Admissions Performance
10
  • Project Plan Student Project

As of Month-end September, 2014
11
  • Student Project

Team extends to the entire University. . .
12
  • Banner Process Users

13
  • Self-Service Banner

14
  • Recruiter/Admissions

15
  • CourseLeaf

16
  • CourseLeaf

17
  • CourseLeaf

18
  • CourseLeaf

19
  • CourseLeaf

20
  • DegreeWorks

21
  • DegreeWorks

22
  • DegreeWorks

23
  • Portal and Mobile
  • Portal functions and features
  • Active and dynamic content
  • Role-based with single sign-on
  • Integrates Banner and 3rd party systems
  • Pages and Portlets
  • Broadcast to various groups
  • Able to personalize
  • Mobile functions and features
  • Smart phone and tablet agnostic
  • User interface to Banner
  • From anywhere, at anytime
  • Dynamic campus resources
  • Social media connections
  • SaaS model for new features

24
  • Reporting

25
  • Reporting

26
  • Business Intelligence

27
  • Business Intelligence

28
  • Banner Student Analytics
  • Course Signals
  • an early intervention system that warns students
    who are at risk of underperforming in a course
  • an intuitive stoplight tells students if they are
    performing well, holding steady, or
    underperforming in a course, and prompts at-risk
    students to take action
  • Faculty can also intervene more easily with
    suggestions on actions students can take to
    improve their grades
  • Institutions can identify at-risk students as
    early as the second week of the semester and help
    them find the guidance and support they need to
    get back on track
  • Recruiting and Admissions Performance
  • a package of scorecards, dashboards, reports, and
    analytic capabilities that provides admissions
    and enrollment managers, institutional
    researchers, and executives with the information
    they need to track progress toward enrollment
    goals.
  • Scorecards can be configured to reflect
    institution-specific plans, goals, and
    objectives, helping managers pinpoint areas that
    need attention, understand historical trends, or
    compare performance to goals
  • Dashboards provide summary views of information
    on a single screen, helping managers and staff
    see exactly the information they need to do their
    jobs better
  • Student Retention Performance
  • A package of scorecards, dashboards, reports, and
    analytic capabilities designed to help improve
    student retention and success initiatives
  • Staff will be able to examine student success
    indicators, understand how programs are or arent
    working, analyze trends over time, and gain the
    insight needed for more successful strategies

29
  • Course Signals

30
  • Course Signals

31
  • Course Signals

32
  • Course Signals

33
  • Recruiting and Admissions Performance

34
  • Student Retention Performance

35
  • QA
  • Questions?

36
  • Project Plan HR / Workday

Projected Go-Live 1/1/16
Phase 1 includes Core HCM, Payroll, Benefits,
Compensation, Time-Tracking and Absence
Management Functionality
Phase 2 includes Recruitment, Talent Management
and Succession Planning Functionality
Projected Go-Live 10/1/16
37
  • Finance / PeopleSoft
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