2012 Campus Test Administrator Training March 2012 TAKS, TAKS-Acc, TAKS M - PowerPoint PPT Presentation

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2012 Campus Test Administrator Training March 2012 TAKS, TAKS-Acc, TAKS M


Testing Accommodations You have now completed the TAKS Administrator Training for ... Testing Schedule TAKS March 5th Social Studies (Retest) March 7th ... – PowerPoint PPT presentation

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Title: 2012 Campus Test Administrator Training March 2012 TAKS, TAKS-Acc, TAKS M

2012 Campus Test Administrator TrainingMarch
  • March 2012
  • Brownsville Independent School District
  • Assessment Research Evaluation Department

This PowerPoint does not eliminate your
requirement to read the general and specific Test
Administrator Manuals. READ THE MANUALS!!
Get the message?
What does the manual include?
  • The manual explains the policies and processes
    specific to the administration of the 2012
    TAKS,TAKS (Accommodated),TAKSM, and LAT.
  • Test administration policies and procedures must
    be followed exactly so that all students eligible
    for testing have an equal opportunity to
    demonstrate their academic achievement
  • This manual includes
  • all general testing policies including test
    security and confidentiality requirements
  • district coordinator, campus coordinator, and
    test administrator responsibilities
  • and
  • test administrator directions for TAKS, TAKS
    (Accommodated), TAKSM,
  • and LAT
  • This manual does NOT include
  • directions for TAKS online assessments
    (available online), and
  • directions for TAKS ELA assessments for former
    TAAS students (available online)

Test Information Regarding Former TAAS Students
  • Former TAAS students who have not met the
    standard for the mathematics test will take the
    complete TAKS mathematics test
  • If former TAAS students have not met the standard
    for the TAAS writing test, they will now be
    required to take the written composition and the
    revising and editing section of the TAKS ELA test
  • If they have not met the standard for the TAAS
    reading test, they will now be required to take
    the multiple-choice items in the reading section
    of the TAKS ELA test They will not be required to
    take the open-ended reading items
  • Former TAAS students will NOT take the TAKS
    science or social studies tests
  • Remind students that the seals on the science and
    social studies sections of the test booklet
    should NOT be broken

Administrations in Alternative Education Settings
  • The instructions contained in the document
  • Administrations in Alternative Education
    Settings, available online, apply to tests
    administered in the following alternative
    education settings
  • juvenile justice alternative education programs
  • disciplinary alternative education programs

Test Security
Successful Testing Begins and Ends with Good Test
Security and Confidential Integrity
Test Administrator Security Oaths
  • A test administrator oath must be signed by each
    test administrator.
  • Sign Section 1 after your training.
  • Sign Section 2 if you conducted an oral
    administration. If you did not conduct an oral
    administration then leave blank.

Test Security and ConfidentialityRequirements
  • Test security involves accounting for all secure
    materials and confidential student information
    before, during, and after each test
  • Districts must ensure that the only individuals
    permitted to have access to these materials and
    information are district personnel who meet the
    requirements to participate in the state
    assessment program and who have been trained and
    have signed the appropriate oath
  • maintaining an inventory of all materials upon
    receipt from the states testing contractor
  • placing test booklets and answer documents in
    limited-access locked storage (for
  • example, in a locked closet or cabinet to
    which only the testing coordinator has a
  • key) when not in use
  • collecting and destroying immediately after each
    test administration any charts or
  • reference materials students have written
    on and any scratch or graph paper
  • used during an assessment
  • ensuring when testing has concluded that all
    secure materials assigned to
  • individual campuses have been inventoried
    and packaged in accordance with
  • the procedures detailed in this manual
  • maintaining inventory and shipping records for at
    least five years in the event that
  • a discrepancy arises or the receipt of the
    districts materials cannot be confirmed

Protecting Test Content
  • Secure materials may not be duplicated by test
  • Seals on test booklets may only be broken during
    testing sessions and only by persons authorized
    to do so in the instructions.
  • No person may answer verbally or nonverbally any
    question that relates to the contents of a test
    before, during, or after a test administration.
  • No person may review or discuss student responses
    during or after testing unless specifically
    authorized to do so by the procedures in the TA
  • No person may view, reveal, or discuss the
    contents of a test or answer document unless
    specifically instructed to do so by the
    procedures in the test administrator manuals.
  • No person providing an oral administration, may
    write notes, calculations, or any other marks in
    a test booklet or in any other location.

Testing Procedures Related to Test Security and
  • All tests must be administered in strict
    accordance with the manuals.
  • No person may change any student response or
    instruct a student to do so.
  • Districts must actively monitor testing sessions
    and require test administrators to actively
    monitor during testing.
  • Only students can erase stray marks or darken
    response ovals on their answer documents or in
    their scorable test booklets and only during the
    testing session.
  • There must be a trained test administrator
    present with students one-hundred percent of the
    time until students complete testing and submit
    their answer documents to the test administrator.
  • This includes breaks and lunch.

Penalties for Prohibited Conduct
  • In accordance with 19 TAC 101 65, any person who
    violates, assists in the violation of, or
    solicits another to violate or assist in the
    violation of test security or confidentiality,
    and any person who fails to report such a
    violation, may be subject to the following
  • placement of restrictions on the issuance,
    renewal, or holding of a Texas educator
    certificate, either indefinitely or for a set
  • issuance of an inscribed or non-inscribed
  • suspension of a Texas educator certificate for
    a set term or
  • revocation or cancellation of a Texas

Departures from Test Administration Procedures
  • Incidents resulting in a deviation from
    documented testing procedures are defined as
    testing irregularities.
  • Each person participating in the testing program
    is responsible for reporting immediately to the
    district testing coordinator any violation or
    suspected violation of test security or
    confidentially, including all testing

Testing Irregularities
  • Eligibility Error
  • Individualized Education Program (IEP)
    Implementation Issue
  • Improper Accounting for Secure Materials
  • Monitoring Error
  • Procedural Error

Active Monitoring
  • Monitoring during test administrations is the
    responsibility of the test administrator, the
    campus test coordinator, the campus principal,
    and the district test coordinator.
  • Teachers are required to actively monitor
    students during testing.
  • Principals and Campus Test Coordinators are
    required to actively monitor testing sessions at
    their campus.

What Is Active Monitoring?
  • Watching students during testing. The focus of
    the teachers attention is on the students and
    not elsewhere.
  • Walking around to better observe what students
    are doing. (Are students working on correct
    section of test, marking answers on the answer
    document, not cheating, not using cell phones,
    not talking or communicating with other students,

What is NOT Active Monitoring?
  • Anything that takes the test administrators
    attention away from the students during testing.
    Examples include
  • Working on the computer or doing email.
  • Reading a book, magazine, or newspaper.
  • Grading papers or doing lesson planning.
  • Leaving the room without a trained substitute
    test administrator in the room.
  • Leaving students unattended during lunch or
  • Be sure to not read the test content over a
    students shoulder and do not examine specific
    student responses during testing, since doing
    these will be a test security violation committed
    while active monitoring.

Cell Phones
  • The use of cell phones or other two-way
    communication devices is prohibited during
    testing for students and test administrators.
  • The reason is that cell phones can.
  • disrupt the testing environment,
  • be used to cheat by obtaining unauthorized
    assistance on test content by students, and can
  • be used to image secure tests and compromise the
    confidentiality of the test with their camera
    feature by students and teachers.

Seating Chart Rule
  • Seating Charts are required for all test
    administrations. Seating Charts must include
  • Location of testing session( Campus, room) and a
    brief description of the testing area (classroom,
    library, broom closet, etc.)
  • The assessment being given including grade and
  • The first and last names of the test
  • The first and last names of each student and
    where they were seated for testing.
  • If students are re-grouped during testing an
    additional seating chart will be needed for the
    new group. The new seating chart should indicate
    the time students were regrouped.

Serious Testing Irregularities
  • Testing irregularities that constitute a
    disclosure of secure testing materials or
    altering student results either directly or
    indirectly are considered serious.
  • Examples include
  • Viewing the test before, during, or after testing
    unless authorized by the testing procedures.
  • Scoring student tests.
  • Discussing secure test content or student
  • Copying or photographing secure testing materials
    without permission by TEA
  • Directly or Indirectly assisting students during
  • Tampering with student responses on answer

Test Schedule and Directions
  • All tests must be administered on the scheduled
  • All tests must be administered in strict
    accordance with the instructions contained in the
    test administration manuals.

Testing Schedule
  • TAKS
  • March 5th Social Studies (Retest)
  • March 7th ELA (10th, Exit, Exit Retest)
  • March 8th Math (Retest) 10th Grade ELA Make-up
    (requires a different test book)
  • March 9th Science (Retest)
  • TAAS
  • March 7th - exit level TAKS ELA writing (writing
    prompt revising and editing section)
  • March 8th - exit level TAKS mathematics
  • March 9th - exit level TAKS ELA reading
    (multiple-choice items only)

Answer Documents
Test Administration Procedures
  • Receive shipment of test materials order
    additional materials from district coordinator.
  • Receive and distribute precoded test materials.
  • Receive precoded labels and answer documents from
    district coordinator supervise verification of
    precoded materials.
  • Supervise the hand-gridding of blank answer
  • Ensure the submission of appropriate answer
  • Arrange for testing rooms and organize test
  • Distribute test materials to test administrators.
  • Ensure proper testing procedures
  • Become Familiar with the Policies Regarding
    Dictionary and Thesaurus Use
  • Become Familiar with the Policies Regarding
    Calculator Use
  • Administer Each Subject-Area Test
  • Verify that all test booklets are returned and
    security oaths are signed.
  • Ensure That Answer Document Fields Have Been
  • Confirm That Test Administrators Have Followed
    Procedures for Returning Test Materials
  • Return materials to district coordinator.

Testing Guidelines
  • At least one test administrator for every 30
  • Testing Do Not Disturb signs posted on
    testing rooms.
  • Testing rooms should be quiet, well lighted, well
    ventilated, and comfortable.
  • Bulletin Boards and instructional displays
    covered or removed if it contains anything that
    might aid students during testing.

Testing Procedures
  • Do not allow students to bubble in the
    demographic fields on the front of the answer
  • No cell phones or other two-way telecommunication
    devices (students or teachers).
  • Students may use highlighters in non-scorable
    test booklets.

Testing Procedures
  • Test administrators are not allowed to answer any
    question relating to the content of the test
  • Test administrators must actively monitor
    students during testing.
  • Test administrators cannot leave the room unless
    a trained substitute test administrator is
  • May change testing rooms as long as test security
    is not breached.

Testing Procedures
  • Reinforcing, reviewing, and/or distributing
    testing strategies during an assessment is
    strictly prohibited.
  • You cannot require students to use any particular
    test taking strategy. Students can use test
    taking strategies but you cannot require them to
    do so during the testing. This includes first
    marking answers in test booklet and then
    transferring them later to the answer document.
  • Students must be allowed to work (not sleep) at
    their own pace. Students may not be directed to
    speed up or slow down.

Testing Procedures
  • Students must remain seated during testing and
    are not allowed to talk while test booklets are
  • Students are not allowed to work on a previous
    section of the test or a section that has not yet
    been administered.
  • Brief breaks in the testing room are allowed at
    the discretion of the test administrator.
  • Lunch breaks are permitted, however students must
    remain as a group and be monitored by a trained
    test administrator so they do not discuss the

Time Requirementsfor Testing
  • All TAKS tests are untimed. Each student must be
    allowed to have as much time as necessary to
    respond to every test item.
  • Districts are not required to test beyond the
    regular school hours, but they are free to do so
    if they so choose.
  • Brownsville ISD guideline for state testing All
    campuses will allow students to test beyond the
    normal school ending time.
  • It is important for all campuses to begin testing
    within the first hour of the school day to allow
    students adequate time to complete their TAKS

Dictionaries and Thesauruses
  • It is required to provide English-language
    dictionaries and thesauruses to students for the
    following TAKS and TAKS Acc. tests.
  • Exit Retest ELA reading and composition
    portions of test, not revising and editing.
  • Foreign language dictionaries not permitted.
  • At least 1 dictionary for every 5 students.

After Testing Procedures
  • The test administrator must inspect the answer
    document to be sure the student bubbled in
    answers as instructed. This is also the last
    time to have students erase stray marks and
    darken answer choices if needed.
  • After student testing materials are collected,
    students may be allowed to quietly read books or
    leave the testing room. (Must not disturb others
    still testing.)
  • Immediately after each test session, the test
    administrator must return all test materials to
    the campus coordinator.

Returning Testing Materials
  • Verify that no answer documents have
    inadvertently been left in test booklets.
  • Make sure that any transcribing that is required
    for special testing situations has been done.
    Remember that Transcribed by and Reason must
    be recorded on the top of all transcribed answer

Testing Accommodations
You have now completed the TAKS Administrator
Training for March 2012. Lets get ready for
EOC! ?
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