Presenting information

1
Presenting information
2
Organizations present information

• To customers/clients
• To their own staff
• To their suppliers

3
Ways organizations present information

• Paper based brochures, letters, memos, reports,
  etc.
• Websites offer a cheap way of giving
  information to lots of people
• Presentations can be given to many people at
  once or could be one-to-one

4
Software used to present information

• Word-processing ideal for simple documents
• Desktop publishing ideal for multi-page
  documents or where the design is complex
• Web authoring used to create websites
• Presentation used to create multimedia
  presentations

5
Integrating applications

• Many documents created by organizations need to
  use several pieces of software. For example a
  brochure may require

• Word-processing to enter, edit and check text
• Photo-editing to take images and alter them
  (e.g., re-size, adjust contrast, crop, etc.)
• Spreadsheet to create graphs and charts
• Graphics to create a company logo
• DTP to integrate all the above files in order
  to produce the final brochure

6
Text produced using word-procesing software
Images searched for using web browser software
Digital Photographs edited using image editing
software
Web authoring software
Graphics designs created using graphic software
Animations produced using animation software
Graphs and charts created using spreadsheet
software
Video clips inserted from video editing software
7
Graphs and charts created using spreadsheet
software
Images from a digital camera edited in photo
editing software
Word processing software
Text/Images copied from a PDF file.
Clip art from a database of clipart
Tables of data created using spreadsheet software
Text cut and pasted from a website using browser
software
8
Alignment of text (left, centre, right and
justified)
Bullet points
Features of word processing software
Changes in font type, size and style
Colours for text and backgrounds
Templates ensure consistency between pages
Borders to pages and text boxes
9
Activity

• Work through Topic worksheet 15
• Complete the Activity on page 230
• Have a go of the End of Topic questions on page
  231.