JCPS

1

• JCPS
• WEBMAIL

2
Why change now

• mail services were at end of life
• Microsoft bid of 0.00 won the contract for the
  State.
• Entire State is changing on same day.

3
Server structure

• Ed275x3 - This week
• Name server
• Computer

Cloud- After May 23, 2010 Server is at
Microsoft, not in KY mail.kyschools.us
4
Old server

• Old mail server is still there.
• Can be accessed for 2 weeks maybe longer.
• We dont have the directions yet. Will be posted.
  May be 3552.

5
All e-mail will be accessed through Webmail.

• Regardless of where you are, if you can access
  the Internet, you can access Webmail.
• Live_at_edu is a very effective and efficient
  webmail interface.

6
New url

• http//www.outlook.com
• https//mail.kyschools.us

7
E mail address remains the same

• John.doe_at_jefferson.kyschools.us
• No issues
• To log onto Live_at_edu there is a field Windows
  Users ID enter your Full email address

8
Password

• Everyone has to have 6 characters or greater,
  LESS than 16.

9
Storage space on server

• 10 GB - May increase 25 GB
• Mail size 20 mb
• Attachment size 10 mb
• SkyDrive Google Doc like, 25 gb

10
Calendars, Contacts and E-mail

• Company hired to move data. It worked for small
  districts.
• Calendars and Contacts will be migrated over.
• JCPS E-mail will take 300 days to move.

11
Save your email

• Export it
• Save to hard drive
• Print
• Forward E-mail to another address

12
Webmail

• Home Page http//www.jefferson.k12.ky.us
• Click Employees button Using Quick Clicks,
  select Webmail
• HINT Bookmark this site. REMOVE old bookmark
• Webmail address - http//www.outlook.com
• https//mail.kyschools.us

13
State Script

• May be ran to change server address
• May not work due to virus control

14
SPAM and Antivirus

• Email is be filtered by Microsoft.

15
Home page

• Links to email page
• http//www.jefferson.k12.ky.us/email/email.html
• Bottom of page Employee Email information

16
Log on to email

• Full e-mail address must be entered in Windows ID
  field
• Phones and other mobile device will need to be
  configured.
• Directions will be posted to e-mail website.

17
Global List

• Is available in webmail.
• Very nice.

18
Distribution List.

• May not be available on May 24.
• All distribution list will be renamed. JCPS will
  be removed and replaced with Jefferson

19
Review html//www.jefferson.k12.ky.us/email/emai
l.html pageReview FAQ
20
Training site

• http//www.outlook.com
• tjefferson_at_providence.kyschools.us
• Password is password

21

• Entering Username and Password
• Username Your E-mail Address
• Username john.doe_at_jefferson.kyschools.us
• Password Enter your password

22
How Do I Address an E-mail?

• In the To field enter (case does not matter)
• lastname, first name mccoy, carolyn

23
How Do I Address an E-mail?

• In the To field enter (case does not matter)
• lastname, first name mccoy, carolyn
• firstname lastname carolyn mccoy

24
How Do I Address an E-mail?

• In the To field enter (case does not matter)
• lastname, first name mccoy, carolyn
• firstname lastname carolyn mccoy
• lastname geiser
• May not work if there are too many names

25
How Do I Address an E-mail?

• In the To field enter (case does not matter)
• lastname, first name mccoy, carolyn
• firstname lastname carolyn mccoy
• lastname geiser
• firstname ladonna
• May not work if there are too many names

26
How Do I Address an E-mail?

• In the To field enter (case does not matter)
• lastname, first name mccoy, carolyn
• firstname lastname carolyn mccoy
• lastname geiser
• firstname ladonna
• partial name chm
• NEXT Click on the check name icon (red shirt,
  blue checkmark)
• May not work if there are too many names

27
1 of 3 things will occur.

• The name will appear above the To field in blue
  font and will be underlined.
• McCoy, Carolyn
• The e-mail address is resolved.

28
OR

• The name will appear underlined in RED above the
  To field.
• McCoy, Carolyn
• Reason
• The name is spelled incorrectly.
• The name cannot be found
• 2 or more people have that name.

29
More than One

• Click on the drop down menu.
• Select the correct person
• Double click on the verified name to view the
  properties.

30
What else can I do?

• Delete the name and attempt again. Try entering
  first name last name.
• The name could be mis-spelled.
• A nickname may have been entered.

31
How do I Address an E-mail to More than One
Person?

• Enter names, using a semi-colon to separate them.
  
• (Enter name, then semi-colon, then press the
  spacebar. Enter the next name.)
• carolyn mccoy doug reed steve brown donna
  bryant
• Click the Check Name icon.

32
JCPS-xxx-all distribution list?

• JCPS distribution list are being renamed.
• They will become jefferson-xxx-all
• May not be available on May 24, 2010

33
How Do I

• Determine someones username?
• Place a Service Request online or call 3552

34
What Else Should You Know?

• Live_at_edu will remain logged in for 24 hours
  before it will log out automatically.

35
What Else Should You Know?

• When you have ended your session, please click on
  the SIGN OFF button.

36
For Help

• Reference Cards are posted to the EMAIL site.
• Click on the HELP icon in Webmail
• Place a Service Request online or by calling 3552

37
For information

• JCPS Home Page Employees button Quick Clicks
  For Employees Webmail, How to Use.
• Or enter this URL
• http//www.jefferson.k12.ky.us/email/email.html
• This webpage contains Instructions Videos
• PowerPoints
• Frequently Asked Questions and Answers
• This webpage will be updated frequently.