Completing Definition of the ITDS Standard Data Set

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Completing Definition of the ITDS Standard Data
Set
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Concerns of the Trade and CBP

• Need to understand the basis for PGA data
  requests
• Need to understand the nature of the data
  required
• Need to understand who is responsible for what
• Need to have lead time to make changes in their
  systems

They want to be informed
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SDS Work Completed

• Identified PGA-specific data for 27 agencies
• Associated data requirements from PGA forms to
  the SDS
• Started identifying the business rules from the
  Cargo Control and Release PGA workshops
• Recorded the legal authority at the data element
  level as provided by the PGA
• Identified PGA data elements with no documented
  source (i.e. no PGA form identified or
  insufficient definition of how the data will be
  filed)

• Identified whether or not a data element is
  collected by CBP
• Identified which chapter level HTS numbers are
  regulated by which PGAs (Jerry Leuters)
• Categorized data by business entities supporting
  business processes (e.g. Bill of Lading
  associated to the Manifest process)
• Identified which agencies need which data
• Drafted preliminary definition of some code lists
  and data format descriptions as related to
  individual agencies

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Additional Data Analysis Activity

• Document the conditions under which the data must
  be provided to each PGA
• Identify data elements that may not need to be
  filed by the Trade through ACE
• Identify additional PGA data elements that may
  need to be filed by the Trade through ACE
• Identify what data will be included in which
  Trade messages based on
• Commodity identification (e.g. HTS number or
  Product Identifier)
• Other criteria as appropriate (e.g. MOT or
  Commodity Intended Use)
• By doing this, we can eliminate duplicate data
  filing, consolidate and standardize data
  requirements across all PGAs

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End Goals for Further Definition

• Improve Trade and CBP understanding of the SDS
• Provide the Trade with details of the PGAs data
  filing requirements
• Provide CBP with details of the PGA related
  processing requirements

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Provide the Trade with Details

• Identify who will provide the data (Carrier,
  Entry Filer, Importer) by agency
• Define what the PGAs data filing requirements
  are
• Document the conditions under which the data must
  be provided to each PGA (based on HTS, product
  code, MOT, port of entry, country of origin), and
  in which process
• Document business rules at the data element
  level, including code lists
• Confirm when the data is required by the PGAs
  pre-arrival, arrival, post arrival
• Define the Trade-to-ACE data message structures
• Ask PGAs to document why they are collecting the
  new data elements (provide legal authority)

This is only for data filed by the Trade we
will work separately with the PGAs on their data
and CBP data
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Provide CBP with Details

• Define PGA data specifications for the ACE
  System how ACE will use the data
• Provide Business Rules at a data element level
• Identify valid values, code lists, dependencies
• Define ACE actions required by the PGAs, e.g.
• Validate LPC number
• Check quantity against allowed amount
• Check for authorized importer
• Identify non-system validation or verification
  required
• Identify message structures by CBP business
  process such as pre-arrival, arrival, post
  arrival

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Tasks for Data Harmonization Team

• Prepare enhanced SDS report for the Trade
• Document the conditions under which the data must
  be provided to each PGA
• Review Deep Dive documentation to get initial
  business rules and conditionality
• Meet with agencies, individually or in groups, to
  refine the business rules
• Complete definition of detailed business rules at
  a data element level
• Defining business rules at a business process
  level is not part of this effort
• Document conditional statements, code lists and
  reference tables
• Identify data elements that may not need to be
  filed by the Trade through ACE
• Identify what data will be included in which
  Trade messages based on commodity identification
  (e.g. HTS number or Product Code)

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Restructuring the SDS Report

• New Format Additional Content

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Trade Report Enhancements

• Additional content
• Shows which agencies are collecting which data
  elements during which CBP process
• Shows agencies names or synonyms for the data
  elements
• Connects the data elements to the business rules
  that will be used to process the data
• New format
• Provides a view of data by type of Goods
  Declaration (e.g. Certified Entry Summary, FTZ
  Admission), Cargo Declaration (by mode), Transit,
  Vessel Management, or Security Filing information
• Provides for drilling down into the details for
  each PGA, with identification of the HTS numbers
  and in some cases a reference to the form the
  Trade is currently required to file
• Structure is in alignment with the WCO reporting
  structure (e.g. IM1, IM2, IM22, CRI details on
  slide 12)
• Still a work in progress

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Navigating through the Trade Report

• Begin your review with the introductory tabs
  (Intro Standard Data Set, Intro Level 2 etc.)
• Level 1 is the high level view of the SDS data
• By drilling down through Levels 2, 3, and 4, you
  can view additional detail, getting to the data
  that a specific agency requires
• The last report shows the actual code values to
  be used by the agency in validating the data
  submitted by the Trade

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Standard Data Set Level 1 Report





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Standard Data Level 2 Report
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Standard Data Set Level 3 Report
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Standard Data Set Level 4 Report
continues
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Standard Data Set Code List
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Plan of Action

• Building on the HTS Codes

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Work Required of PGAs

• Identify HTS Code filing requirements
• Identify Conditionality Rules at the data element
  level related to the HTS codes
• Identify Business Rules at a data element level
  associated with the HTS Codes
• Define code lists and reference tables

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Work Will Be Done In Three Phases

• Phase 1 Work with the agencies identified by the
  Import Safety Working Group
• Phase 2 Concentrate on the agencies that have a
  need for international trade data, primarily for
  statistical analysis
• Phase 3 Work with agencies that are new to ITDS
• They require further analysis as to their data
  needs
• Based on initial analysis, these agencies are not
  expected to add new data elements

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Proposed First Phase - the Sweet 16 plus USCG
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Phase Two Agencies for Detailed Analysis

• Bureau of Labor Statistics, Labor
• Bureau of Transportation Statistics,
  Transportation
• U.S. Census Bureau, Commerce
• Federal Aviation Administration, Transportation
• Federal Maritime Commission
• Federal Motor Carrier Safety Administration,
  Transportation
• Foreign Trade Zones Board, Commerce
• Internal Revenue Service, Treasury
• International Trade Administration, Import
  Administration, Commerce
• International Trade Commission
• Maritime Administration, Transportation
• Office of Foreign Assets Control, Treasury
• U.S. Army Corps of Engineers, Defense

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Last Phase Agency Data not yet Harmonized with
the SDS

• Bureau of Administration, Office of Logistics
  Management, State
• Bureau of Industry and Security, Commerce
• Directorate of Defense Trade Controls, State
• Federal Highway Administration, Transportation
• Foreign Agricultural Service, Agriculture
• Grain Inspection, Packers and Stockyards
  Administration, Agriculture
• Office of Fossil Energy, Energy
• Pipeline and Hazardous Materials Safety
  Administration, Transportation
• Bureau of Oceans and International Environmental
  and Scientific Affairs, State
• Transportation Security Administration, DHS
• US Agency for International Development, State

Additional agencies are considering participation