Implementing A Digital Dictation Solution for Your Professional Practice

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Implementing A Digital Dictation Solution for
Your Professional Practice
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Welcome

• Introduction
• Enrico Schaefer
• John Sohacki
• Format
• 1130 - 100
• 1215 - 10 Minute Lunch Break
• Survey Audience
• Lawyers
• Law Enforcement

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The Technology Advantages

• Why Digital Dictation
• How to Implement a Solution

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Re-Thinking Your Thinking

• Tech Habits
• Tech Process
• 24x7 Competitive Advantage
• Working From Everywhere
• Blog Post
• Digital Dictation
• Personal Item
• Passport
• Administrative
• App River Pulled E-mail Report
• Linda Cobb

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Re-Thinking Your Thinking (2)

• Managing Cases
• Case Matter
• Strategic

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ROI

• Inexpensive
• Increased Productivity

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What is Digital Dictation

• Digital dictation is a method of recording and
  editing the spoken word in real-time within a
  digital audio format.

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Digital dictation offers several advantages over
traditional cassette tape based dictation
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Cassette Tapes

• Availability
• Only at Your Desk
• or .... Micro cassette

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Cassette Tapes (2)

• Routing
• Physical handoff
• In-office only
• Segmentation
• None
• Prioritization
• None
• Dictation tracking
• None
• Editing
• None

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Cassette Tapes (3)

• Quality
• Deteriorating

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Digital Advantages
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Availability

• 24x7

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Routing

• immediate

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Segmentation

• Routing by Task Category, Not Person
• Each 'thing' is separate
• Routing Segmentation

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Prioritization

• Top items go to top of list

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Dictation tracking

• "completed" tag
• Who transcribed what?
• Dictation is Preserved

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Editing

• Insert and over write function

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Quality

• CD

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Technology ROI

• Digital Dictation offers the best ROI of any
  technology implementation for your practice

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Show Tell

• Desktop / Laptop Dictation
• Portable Dictation
• Portable
• Cell Phone
• Web Dictation
• http//ublogwetype.com/

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Practical Applications
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What get's dictated?

• Tasks
• Delegation!
• Calendaring
• Web Emails
• Articles / Blog posts
• Extranet updates
• Classic Transcription
• Correspondence
• Pleadings
• Motions

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What get's dictated? (2)

• Client Information
• Capturing other people's information
• Everything!

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Process

• Technology is only as good as its process
• Document the workflow
• Train your employees to succeed
• Commit
• Regularly re-commit

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Conclusion

• Don't be intimidated
• Take small steps and keep moving forward
• Get in the game!
• Compete!
• Handouts
• Law.com
• Question Answer
• Fun Stuff
• Extranet
• Copernic Desktop Search
• Blogging
• Stats