CCM Billing: Reallocating Invoice Payment to Other Accounts

1
CCM Billing Reallocating Invoice Payment to
Other Accounts

• Dr. Sanford H. Feldman
• Marian (Micki) Laman

2
Purpose of this Software Modification

• To allow Fiscal Contact to allocate invoice
  payment to other accounts should that be
  necessary
• CCM system displays valid accounts associated
  with a PI in the system to select amongst
• Does not require contacting CCM office
• Allocation to new accounts (or accounts not
  displayed) requires contacting CCM Office
• Generally accounts are added the same day as the
  request and display for selection

3
Monthly Billing Statement

• Sent to Fiscal Technician (FT)
• Either approve invoice as is OR send to Fiscal
  Contact (FC) to allocate to other account(s)
• If FT also functions as FC you still must forward
  invoice to yourself if you intend to reallocate
  the invoice billing to other account(s)

4
CCM Online
5
FT and FC Module
6
FT Approve
7
FT Final Approval
8
Notify FC for allocation to other account(s)
9
FT Send to FC for Reallocation
10
FC Reallocation
11
FC Reallocation
Balance decreases Automatically as funds are
allocated to accounts above. After you submit
and you receive the successfully reallocated
notice, do not use the Back button select
Fiscal Tech tab at the bottom of page.
12
Reallocation - Past Due Notification
13
Allocation of Invoice to Other Accounts

• Only valid PTAO accounts associated with PI in
  CCM system are displayed
• As dollar amounts are entered by FC in other
  accounts the value is subtracted and the
  remaining balance (variance) is shown
• CCM Office must be contacted if a new account(s)
  is needed or an old account entered for use.
• CCM enters new account and it appears for FC to
  use in reallocating funds to pay invoice

14
Questions?