The 8th International Workshop on RCSGSO Preparation Team Proposal

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The 8th International Workshopon
RCSGSOPreparation Team Proposal

• SpaceOps ExCom/CAL Meeting
• 29 October, 2008
• CNES, Toulouse, France
• RCSGSO8 Preparation Team
• K. Narita-JAXA, P. Maldari-ESA, J.
  Statman-NASA/JPL

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Background ExCom/CAL May 2008

• Following the guidance provided by the ExCom
  during the January 2008 meeting, the proposed
  event format would be
• Three day workshop (T-W-Th) (instead of
  symposium)
• Once every two years, alternating with SpaceOps
  meetings
• 900-500 meetings
• No social events
• Lunch at the local facility (i.e. JAXA cafeteria)
• Format is focused on panels and discussion, not
  papers
• Tentative tracks Management and Technical
• Approximately 60 participants
• The proposal would be for the 8th International
  Workshop on RCSGSO to be hosted by JAXA in
  Tsukuba in mid-April 2009. After some discussion
  of the schedule for potentially conflicting
  events, the tentative workshop dates were
  identified to be 26-28 May.
• With regard to the nominations of the
  participants, the following approaches were
  recommended
• Approach 1 All nominated
• Approach 2 Split between agency nominations and
  open-call papers
• The ExCom agreed to Approach 1.

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Topics

• 1. Definition of Workshop
• Workshop Scope
• Workshop Structure
• Paper/Presentation
• Track Theme Proposal
• Technical Committee
• Schedule
• FQA
• 2. Workshop Operation Plan
• Logistics Info.
• Tsukuba Space Center
• Workshop Area
• Workshop Scale Estimation

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DEFINITION OF WORKSHOP
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Workshop Scope

• Provide a discussion forum to Space Operations
  Institutions (mainly Agencies but could include
  also Industry, Academia, Satellite commercial
  operators, etc. as identified within the CAL)
• To exchange experience on few actual themes (For
  2009, two Technical themes and one Managerial
  theme)
• Concerning Space Operations/Ground Segment
  Design, with particular focus on Cost Reduction
  seen broadly, i.e. as to include
  Operations/Ground Segment design efficiency,
  increased efficiency on Data Return from mission,
  etc.

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Workshop Structure

• Conference to Workshop
• Limited/selected participation (approx. 60 max),
  and
• Participants with technical/managerial (budget,
  strategy) leadership responsibility will lead
  some idea that
• Workshop should be based on Agency
  experience/view/plans on the selected
  Technical/Managerial themes, and
• Should keep enough open forum discussions with
  audience.
• Require nominated ExCom /CAL responsible
  management reviewed and approved material which
  reflect collective view of Agency
• Position Paper for the themes will be prepared by
  the Workshop Technical Committee to guide
  nominators preparation
• Only Presentation to be applied instead of
  legacy Abstract ? Selection ? Paper ?
  Presentation process.
• Position Paper Provide rationale of the theme
• Technical Committee Reduce their volunteer work
  load

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Paper/Presentation

• SpaceOps 2008, relatively large (ca. 20) of
  papers withdrawn before being written.. People
  do not have time to write papers
• Workshop will take no paper but only for
  presentation approach
• Contribute work load reduction to the Technical
  Committee
• The presentation should provide the collective
  view of Agency/CAL, 1 or 2 per nominated
  Agency/CAL, per theme.
• Generic Guideline Presentation will clearly
  reports that
• What are the imaginative and original works that
  was (will be) contributed to the cost reduction?
• What is the major mission and/or operations
  requirement to drive the cost reduction works?
• Can you identify future contribution area based
  on your achievement?
• How will you continue reported effort with
  existing other forums or in your organization?

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Track Theme Proposal

• Candidate theme formation
• Automation (Technical Topic)
• Virtualization (Technical Topic)
• Outsourcing (Managerial Topic)
• Rationale of the theme selection
• Concept

Automation
Virtualization
Cost Reduction
Premature
SpaceOps like theme

• Internetworking

• Satellite MC
• Service Level Architecture
• Standardization
• Etc.

Outsourcing
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Track Theme (Rationale)

• Automation
• Clearly impacts the actual operations costs
• Claimed both on reduction of the mission
  routine operation manpower and on the
  optimisation of data return from the mission.
• Virtualization
• Virtualization will help supporting legacy
  missions on next generation of computers (Virtual
  Machines act as an isolation layer between old
  operating systems and new hardware).
• It is a big advantage for long duration
  missions.
• Outsourcing
• It is a subject repetitively under discussion in
  several space Agencies for budgetary reduction.
• Not always came to the expected results both in
  terms of cost reduction and efficiency of
  missions operations in terms of mission data
  return.

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Technical Committee

• Provide coordinator role of the workshop
  preparation
• Position Paper preparation
• Correspondent with nominated ExCom/CAL
  organizations
• No abstract review, No paper award
• Moderate its execution (in particular the open
  forum discussion)
• Produce and distribute report to ExCom/CAL, and
  SpaceOps Communicator
• Workshop preparation was given to P. Maldari/ESA,
  J. Statman/JPL, K. Narita/JAXA
• Small Technical Committee organization will be
  formed by ExCom approval 6 8 members (2 per
  each theme during Workshop)

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Schedule

• RCSGSO8 Workshop
• 29-Oct-08 Coordination at ExCom/CAL
• 28-Nov-08 Nomination Due (ExCom/CAL member)
• 19-Dec-08 1st Announcement TBC
• 30-Jan-09 Call for Presentation w/Position Paper
  thru Web
• 2-Mar-09 Registration Start thru Web, incl.
  Presentation Title
• 13-Apr-09 Presentation Title Due
• 8-May-09 Final Presentation Due
• 26-May-09 Start RCSGSO8 Workshop
• Technical Committee
• 1st wk-Dec Kick-Off Video (Tele) Conference
• 2nd wk-Jan DRAFT Position Paper submit to ExCom
• 30-Jan-09 Position Paper to Web
• 3rd wk-Mar Workshop Prep. Video (Tele) Conference
• 4th wk-Apr Workshop Prep. Video (Tele) Conference
• 25-May-09 Face-to-Face Meeting

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Schedule (Timeline)
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FAQ

• Quality of Presentation
• Responsible management reviewed and approved
  material which reflects collective view of
  Agency will only submitted to the Workshop
• Potential Risk Items to the Workshop
• No schedule conflict with other SpaceOps, IOAG,
  CCSDS meetings or working group
• Sufficient time margin should be considered for
  Visa application (approx. 30 days excluding our
  preparation)
• Success Criteria of the Workshop
• To be discussed at the Technical Committee, then
  report the status to ExCom with DRAFT Position
  Paper.
• In general, quality of open forum discussion
  will be the Key

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WORKSHOP OPERATION PLAN
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Logistics Info. - Tsukuba Space Center

• Tsukuba Space Center (TKSC)

• Access to TKSC

WORKSHOP
By Train AKIHABARA Tsukuba Center
Terminal (45 min, Tsukuba Express Line) By
Taxi Tsukuba Center Terminal TKSC (10
min) By Highway Bus Tokyo Station TKSC (90
min 30 sec walk) Narita Airport Tsukuba
Center Terminal (100 min)
WORKSHOP
Main Gate
Cafeteria w/711
http//www.jaxa.jp/about/centers/tksc/traffic_e.ht
ml
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Logistics Info. - Workshop Area
Cafeteria
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Workshop Scale Estimation

• Facility Capability
• 6 Hrs (900-1700) x 2 Rooms x 3 days 36 Hrs
• Total Session Time and of Presentation (ppt)
• 20 min presentation 15 min QA 10 min margin
  45 min/ppt
• 60 person x 0.8 x 45 min 36 Hrs, 48 ppt
• Estimated of Nomination
• 48 ppt / 3 themes 8 16 Agencies (1 2
  ppt/Agency/Theme)
• Reference of Scale
• ExCom/CAL organizations in Toulouse 19
• ExCom/CAL attendance in Toulouse 43
• SpaceOps 2008 attendance 600
• RCSGSO7 attendance 140

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Workshop Room Plan

• Whether the meeting is planned as
• One joint room for all three themes, or
• Two parallel rooms for each theme per day, or
• Two parallel rooms (managerial and technical) or
• Three parallel rooms (one per theme)

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Support Services

• A. World-wide Option 1 Option 2
• RCSGSO8 1 page Web SpaceOps SpaceOps,
  JAXA_Ops_Home
• Registration AIAA or Other JAXA w/Nominated
  Org(s)
• Registration Fee TBD non (TBD)
• B. Workshop Local Service Option 1 Option 2
• Program Poster, Print JAXA w/Reg. Fee JAXA
• Registration Budge JAXA w/Reg. Fee JAXA
• Wireless LAN JAXA w/Reg. Fee JAXA
• Printing Service JAXA w/Reg. Fee JAXA
• Coffee Snack JAXA w/Reg. Fee JAXA
• Workshop Dinner N/A N/A
• Social Events N/A N/A
• Workshop Bag N/A N/A
• C. Host Agencys Responsibility
• Security Application
• Visa Application Support

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ExCom/CAL Discussion ExCom Approval

• Date and Place
• Date 26 (Tue) 28 (Thu) of May, 2009
• Place Tsukuba Space Center, JAXA, Japan
• Three Themes Automation, Virtualization,
  Outsourcing
• ExCom/CAL Nomination
• Due Date 28 (Fri) of November, 2008
• Nomination Slot and Number of Allocation
• Point of Contact
• Technical Committee Candidate
• Address to K. Narita, P. Maldari, J. Statman

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Back Up Chart
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Rationale of Theme 1 Automation

• Automation is an actual subject of interest in
  the space operations community repetitively
  presented at several international conferences.
• Automation clearly impacts the actual costs of
  the mission both in the preparation phase, where
  more engineering and testing is required, and in
  the mission execution phase, where benefits of
  Automation are claimed both on reduction of the
  mission operation manpower (particularly during
  the routine phase of the mission) and on the
  optimisation of data return from the mission.
• The two above aspects shall be dealt with at the
  RCSGSO 8 workshop whose aim is to assemble an
  overall picture of mission cost reduction (from
  an actual cost reduction and increased
  efficiency point of view) which Automation can
  offer.
• Aspects as e.g. recommended level of Automation
  in the different phases of a mission or
  optimisation of Automation on the mission
  operations area versus on board autonomy, etc.,
  are also expected to be discussed at the workshop.

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Rationale of Theme 2 Virtualization

• Virtualisation is an emerging technology in the
  field of Software Development and Maintenance
  with strong potential in the field of space
  operations quite some focus on Virtualisation
  has been recorded in the RCSGSO7 conference,
  held in Moscow in 2007, and in SpaceOps 2008,
  held in May this year in Heidelberg (Germany),
  where also a paper on Virtualisation has been
  awarded among the five best papers of the
  conference.
• Virtualisation is proposed as a far reaching
  goal for cost reduction in the
  development/deployment/operation and maintenance
  of ground systems in support of space operations.
  
• Virtualisation is also seen as a benefit for
  long duration missions (as e.g. Deep Space
  missions) in relation to the rapidly changing
  market of computers and related operating
  systems.
• Starting from the messages given at the above
  conferences, the aim of the RCSGSO 8 workshop is
  to gather from the space operations community
  indications/plans/experience on the
  implementation of Virtualisation in space
  operations systems and analyse cost reduction
  (in terms of actual costs and
  engineering/operation efficiency)
  achieved/expected from the application of this
  technology.

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Rationale of Theme 3 Outsourcing

• Outsourcing is a subject repetitively under
  discussion in several space Agencies for
  budgetary reduction. On the other end, it seems
  that experiences with Outsourcing in the past
  years, not always came to the expected results
  both in terms of cost reduction and
  efficiency of missions operations in terms of
  mission data return.
• The occasion is taken in the upcoming RCSGSO 8
  workshop to have an open discussion of the
  subject among the space operations community,
  and, based on experiences and expectations, draw
  up a picture of the actual benefits of
  outsourcing in mission operations.
• The aim of the workshop is to identify areas of
  applicability of outsourcing in the different
  phases of a mission lifecycle and outline
  technical and budgetary benefits/drawback
  involved.