WEBINAR Presentation for Fleet Coordinators

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WEBINARPresentation for Fleet Coordinators

• October 3, 2006

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AGENDA

• Program/Project Review
• Progress Update
• User Set-Up Process
• Training Info!
• What You Need to Know!
• NEXT

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Overall Program Goals
Aligned with the needs of the state and the
Governors goals, the Asset management Program
(AMP) is driven by three simple goals

• Consolidate the states assets into one view
• Design and implement a single solution that will
  track and facilitate the management of all hard
  assets.
• Address the CNGs goal of providing tools to
  manage the Total Cost of Ownership (TCO) for the
  States Assets and value to the missions of the
  state

Real Property
Enterprise Asset Management System
Information Technology
General Assets and Surplus
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Fleet/Surplus Partners

• IBM implementation partner
• MRO Maximo software partner
• Spherion IVV partner

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MRO Maximo Software

• Provides core functions of procurement support,
  inventory and tracking support, work flow
  automation, performance management analysis and
  reporting, work order management, and contract
  management
• Provides key decision makers with a tool to
  gather data from numerous data sources.

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Project Objectives

• Establish Enterprise Asset Management capability
  for the State of Georgia that will integrate data
  with other existing systems beginning with Fleet
  and Surplus business units.
• Implement MRO Maximo software to support the
  asset tracking and management requirements for
  the states rolling stock vehicles and the
  retirement of all assets through Surplus
  Property.

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Upcoming Fleet Milestones
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Fleet Processes in Maximo
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Implementation Highlights
Maximo will replace the current paper process
for submitting vehicle acquisition requests
All vehicle acquisitions and all disposals or
transfers will be recorded in Maximo
All inventory data currently tracked in FIS will
be in Maximo
Maximo will be integrated with SAO PeopleSoft to
support the purchasing process
All state entities will be required to enter
maintenance and cost data for their vehicles into
Maximo
Historical data from ARI, WEX, and GDOTs Fleet
Anywhere in Maximo
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Information Flow
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Increased Accessibility
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Fleet Maximo Users
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Initial Maximo Users

• Users _at_ go-live
• All current FIS users
• All users submitted to project team as of 9/29
• Security Levels
• FIS users set up as Agency Fleet Coordinators
• Other users based on Roles submitted

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SAO User Set-Up Process
Submits to Agency Security Officer
New user completes request form
SAO creates new user in Maximo
Once approved, sent to SAO
Same as for PeopleSoft 8.8 users
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We Dont Use PeopleSoft 8.8

• We will adapt to your process
• Forms w/instructions will be provided to Fleet
  Coordinators
• Your Security Officer will be added to SAOs
  list

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User Administration Info.
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Training Overview

• Web-Based Training (WBT) for all Maximo Users on
  your desktop, whenever you need it
• Topics based on functions you will perform in
  Maximo
• Coordination with agency training groups
• On-Line Tools
• Quick Reference Guides (Job Aid)
• Business Process Document
• Performance Support System

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WHERE? SAO Homepage
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User Training Location
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Fleet Training
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Training Tools

• Quick Reference Guides Provides users with step
  by step instruction on how to perform a
  particular topic. It can be used on a daily basis
  as an aide to performing the steps necessary to
  perform your job.
• Business Process Document Provides users with
  step by step instruction as well as the example
  used in the web based training. It can be used to
  review the example/scenario used in the WBT.
• Performance Support System This is integrated
  through the Do-It mode of the WBTs. You can run
  the WBT Do-It mode in the background as you
  perform specific tasks within Maximo and refer to
  it as you need assistance performing the task.

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What You Need to Know

• Training courses available on-line beginning
  Tuesday, October 10th
• Complete course(s) and on-line evaluation form
  prior to October 16th
• Receive e-mail with user ID and password

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Training Deployment

• Web-based courses for all users
• Classroom training coordinated with agency
  training resources, as needed
• Fleet Support Services to assist during transition

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Technical Assistance

• Agency Interface Requests
• Department of Corrections
• Georgia Forestry Commission
• Department of Public Safety
• Board of Pardons and Paroles
• Interface Instructions Available

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Important Dates
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What to for. . . .
More Updates on SAO website
Update from Fleet Support Services
Security Officer Instructions
2nd Survey
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Contacts

• Nancy Parrott nrparrott_at_doas.ga.gov
• Fidelia Johnson fjohnson_at_gta.ga.gov
• Marvin McClain mmclain_at_doas.ga.gov

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Thank You !