Monitoring and Evaluation System of WB Poverty Reduction Project in Southwest China

1
Monitoring and Evaluation System of WB Poverty
Reduction Project in Southwest China
East Asia PADI Consultation Meeting Regional
Workshop on Poverty Monitoring and Evaluation

• Huang Chengwei
• May 12, 2007 Nanchang, China

2

• A. Introduction
• B. Main Contents of the Monitoring System
• C. Application of Monitoring Approaches
• D. Enlightenments

3
The World Bank loan project on poverty reduction
in Southwest China is a comprehensive poverty
reduction project,which includes various
aspects, such as education, health,
infrastructure facilities, labor transfer, and
the development of agriculture, secondary and
tertiary industries, monitoring and institution
building, etc. In project villages, sub-projects
were conducted in line with their demand. The
secondary and tertiary industry projects included
processing factories, rural fairs and trade
markets, and absorbing certain surplus laborers
in rural areas. The education projects were
mainly training faculty, constructing teaching
buildings, purchasing desks and chairs, and
offering subsidies to particularly poor
students. The healthcare projects were
constructing village level health centers,
purchasing related equipment, and constructing a
cooperative medical treatment system.
Improvements to infrastructure facilities were
mainly constructing village roads, providing
access to human and animal drinking water, and
power supply projects. Labor transfer is mainly
focused on establishing labor service agencies
and transferring surplus laborers to developed
areas through loans and organized training.
Agricultural projects were mainly developing
planting and breeding industries, etc. The
project started from the first half of the year
1995 and was completed in 2002 with prominent
effect and influence.
4
(No Transcript)
5
Fundamental Impact by the Project

• The successful implementation of the Southwest
  Poverty Reduction Project (SWPRP) has explored
  new options for the world to fight against
  poverty.
• The successful implementation of the project has
  promoted the opening up to the outside world of
  poor areas in Guangxi, and the development of
  international cooperation.
• The SWPRP has increased the total funds input in
  poverty reduction and accelerated the poverty
  reduction drive in Guangxi.
• The preparation and implementation of the project
  has established a good management team for the
  project area, and improved the overall quality of
  the cadres and the masses in the project area.
• A series of proven-to-be effective and
  worthy-of-learning poverty reduction development
  modes have been formulated during throughout
  continuous practice.

6

• Study Series on the World Bank China Southwest
  Poverty Reduction Project Mode
• Project Check Acceptance Evaluation Report
• The Records on the Ten-Year Process of the
  Project
• Analysis on the Project Effects and Influential
  Cases
• Project Design and Management Innovations
• Study on the Project Participatory Evaluation
  Approach and its Application
• Comprehensive Study on the Project Mode

7
Main Contents of the Monitoring System of the
Southwest Poverty Reduction Project

• A. Design, implementation, and monitoring of
  sub-projects
• Poverty monitoring stat. departments with the
  National Stat. Bureau in charge of the
  implementation
• Project monitoring project offices at the
  national, provincial, county, township and
  village levels in charge of implementation
• (Project contents1. Office 2. Office
  Facilities Computers, Printers, Telephones,
  Telefaxes, Office Furniture, Duplicating Machine
  3. Vehicles Jeep 4. Project Administration
  Training Staff (home and abroad), Various
  Research and Investigation, Various Seminars and
  Books)

8
Monitoring the Completion Status of Sub-Projects
9

• B. Main Contents of the Monitoring System of the
  Southwest Poverty Reduction Project

• B-1. Comprehensive project monitoring
  organization system (project monitoring network)
• Planning monitoring department of the
  autonomous region project office
• Monitoring section of county project office
• Monitoring group of the projects township work
  station
• Monitoring points of the project villages

10
Table for Monitoring Staff Arrangement and Work
Completion Status
11
Hardware Equipment Office building of 3,000
square meters Computer, Printers, Telephones,
Telefaxes, Office Furniture, Duplicating Machine
One Set for Each CountyJeeps Two for Each
County Staff Training Monitoring Training
Classes at National, Provincial, Township Levels
812 Times 135 Times for Each Year 32,918
Trainees.
12

• B-2 Complete Project Monitoring Content System
• ?Personnel and organization management monitoring
• ?Project implementation progress monitoring
• ?Project financial affairs management and fund
  monitoring
• ?Materials and equipment management monitoring
• ?Project results and benefits monitoring
• ?Special subject monitoring

13

• B-3 Complete Project Monitoring Standard System
• Project implementation and management
  method
• Various sub-projects implementation and
  management method
• Project monitoring management method
• Project purchasing management system and
  method
• Project fund management method
• Fund retrieval management method
• Project check acceptance management
• Various sub-projects implementation plans
• Scheduled monitoring table

14

• B-4 Operable Sub-Project Monitoring Indicator
  System
• ? Education sub-projectsNewly building
  (reconstructing or expanding) village teaching
  points and complete primary schools, areas, book
  quantity, enrollment rate, schooling completion
  rate, reduction and exemption of charges for
  books and other expenses, nutrition allowance,
  the number of teachers, the number of teachers
  taking part in training, the number of qualified
  teachers, etc.
• ? Health sub-projects
• ? Infrastructure sub-projects
• ? Agricultural sub-projects
• ? Secondary and tertiary industry sub-projects
• ? Labor service transfer sub-projects

15

• B-5 Alternative Monitoring Approach System
• Report forms
• Inspection
• Check acceptance
• Monitoring households
• Special theme conference
• Participatory
• Computer system
• Auditing

16

• B-6 Exploring How to Implement Project Management
  Monitoring in a Large Comprehensive Poverty
  Reduction Project
• Make positive attempts to conduct household
  tracing and monitoring and establish a project
  household monitoring system
• (1) Draw samples randomly in the proportion of
  433 from project rural households in line with
  project features
• (2) Select 10 households in every project
  village to be the project monitoring households
  
• (3) The proportion of planting monitoring
  households, breeding monitoring households and
  labor service monitoring households is 433 (4
  planting households, 3 breeding and labor service
  transfer households)
• (4) The project office prints and places
  monitoring plates at the door of every monitored
  household
• (5) Monitoring tables are issued to every
  monitored households.

17
(b) Innovatively Apply Computer Management
Software in Project Monitoring Management

• Develop Computerized household poverty
  monitoring information (PMI) management system
  for the comprehensive poverty reduction project
  to conduct management of the project .
• PMI is an integrated system with a combination of
  management information, data, tables, and
  monitoring.

18

• Southwest Poverty Reduction Project Monitoring
  System Construction Monitoring Methods and their
  Application
• 1. Report forms(quarterly financial plan and
  progress reports of various sub-projects)
• 2. Inspection ? Sampling inspections ?
  Interleaving inspection(uniform indicators,
  standards and methods) ? Key(special)inspections
  (supervision) ? Overall inspections
  ?Inspection by the World Bank
• 3. Check acceptance six sub-projects, five
  important project works (purchase, payment,
  accounting check, basis work and project village)
  182 check acceptance standards, 400 specific
  standards for sub-projects

19
4. The Network of Project Monitoring households
20

• Every monitoring household has one monitoring
  registration book, and it is divided into two
  parts
• Monitoring table for the basic status of project
  households
• (1)Basic status of family
• (2)Resources status
• (3)Income status
• Planting(breeding or labor service
  transfer)monitoring card
• (1) The implementation status of technology
  standard
• (2)Benefits obtained
• (3)Trainings received.

21

• 5. Special subject meeting intercommunication,
  analysis, discussion ?get to know the project
  progress and problems, unify solutions
• 6. Participatory approach group discussion,
  rural household interview
• 7. Development and application of the computer
  management system GIS system/ monitoring system
  (PMI) on project rural households . The drive and
  process of the development
• l   ----To enhance the work efficiency of
  the project
• l  ----To improve project managementQuality and
  standardization
• l      ----To be the pilot and trial of poverty
  reduction work efficiency, quality and criteria
• 8. Auditing regular/irregular

22
Rural Household Information Management System for
Comprehensive Poverty Reduction Project
23
Main Interface of the System
24
Interface of Rural Household Participatory Stat.
Table
25
Interface of Data Extraction Functions
26

• Application and effect of PMI
• Working efficiency (regional, local,
  county, township, village and WB)
• Management level(standardization, quality,
  reach rural households)
• Concept upgrading
• Team building
• Demonstration
• The 14th inspection team of the World BankThe
  inspection group takes notice that Guangxi not
  only sets an example in aspects of project
  implementation, but also has created the
  computerized loan management system as a pioneer
  and realized a high loan retrieval rate. The
  township working station of Guangxi has already
  established a set of computerized data
  information management system for the rural
  households to take part in the project activities
  and record loan gaining status.

27
Enlightenment Practice and Reflection on the
Monitoring of the Comprehensive Poverty Reduction
Project

• Main problems Existing in the Southwest Poverty
  Reduction Project Monitoring
• ? Conception
• ? Standardization
• ? Operation(Cost and personnel)
• ? Sustainability
• ? Replicability

28

• Enlightenments gained from the Monitoring
  Practice of the Southwest Poverty Reduction
  Project
• ? Project monitoring system construction is a
  component of the project construction contents,
  an important measure for project management, and
  the fundamental guarantee for the realization of
  project objectives.
• ? Project monitoring is an effective way to
  reduce project operation and management costs.
• ? The basic requirements for project monitoring
  are as follows standard approaches, modern
  tools, highly efficient measures and simple
  operations.
• ? Factors affecting the sustainability of project
  monitoring system are concepts, costs,
  practicability, and a stable team.

29

• Advice on Constructing the Complete Poverty
  Reduction Monitoring System
• Contents Organization system
• Working system
• Qualitative system
  (Participatory monitoring and evaluation)
• Features
• Operable
• Low cost
• Sustainable
• Open

30
Thanks!