NC State Approving Agency

1
NC State Approving Agency

• North Carolina ALL Schools Meetings, June 2008

2
NC State Approving Agency

• Good Morning.
• James E. (Jim) Little

3
NC State Approving Agency

• ALL Schools Meetings, North Carolina
• Monday, June 23, 2008 NC State University
• Thursday, June 26, 2008 Forsyth Tech CC
• WELCOME, one and all
• Thank you (s) to
• NCSU Debra Waller
• FTCC Martha Todd, Kevin Lineberry Ricky Hodges
• DVA Jodi Balder
• NCACVA TJ Heather

4
NC State Approving Agency ALL Schools Meetings,
2008

• Agenda
• NC SAA Who and What, with Updates
• The Application What and How
• The Approval huh??
• Specific Topic for NC
• Your Time questions and dialog with you

5
NC State Approving Agency

• Opener.

6
NC SAA Who and What

• Embarrassed, I am
• Who a) NC b) SAA, not DVA
• What
• Approve programs of education
• Enforce State requirements/regulations

7
NC SAA Staff and Office Updates

• Kathy Nicholson, Program Assistant
• Albert Stanley
• Bill Doey
• Joe Wescott, Program Specialists
• John Pritchett, part-time PS
• Jim Little, Executive Director

8
NC SAA Staff and Office Updates

• Program Specialists Assignments
• All Public, Community Colleges, Private schools
• Albert Trade, Business, Hospitals Massage
• Bill Bible Nursing
• Joe On-Military-Bases, Truck, Beauty Barber
• Jim Flight, High Schools, LC, all NEW

9
NC SAA Staff and Office Updates

• Annual Activities How big is big what do we do
  all year!
• 245 separate schools (with Facility Codes) plus
  30 Branch locations to visit
• 265 Supervisory visits (approx 85 per P / S /
  year)
• 180 Applications for renewal
• 210 Catalogs
• 0-10 responses to Compliance Surveys
• 5-15 application for NEW Schools / Programs

10
NC SAA Staff and Office Updates

• CATALOG Activities
• Good news a lot of work to do!
• NC SAA has three (3) catalogs on the shelves, to
  do
• 29 schools must submit applications, NLT July 31
• 58 additional, NLT August 31
• 87 schools before the beginning of Fall 2008

11
NC State Approving Agency

• Break.
• So you hate your job.

12
The Application What and How

• APPLICATION Activities
• Congratulations!!! Happy NSY
• 87 of you owe NC SAA an Application by the end of
  August 2008 (Forsyth Tech CC, 1 atta-person!)
• 20 due MAY
• 9 due in 30 June
• 58 due 31 Aug

13
The Application What and How

• HOW do you know if you are one of the 87 ?
• Email from your Program Specialist has or will
• Look at the last date on calendar in Approval
• Look at item 2 in Visit Report due date is there

14
The Application What and How

• WHAT is required ? What do I do?
• Submit Application w/ signature
• List ALL programs (marked-up copy of Approval)
• Submit two (2) Catalogs w/ certification
• NON-Accredited pages with policies
• 30 minutes

15
The Application What and How

• WHAT else ? Other things to consider
• Policies procedures addenda or supplements
• Branch application, if approved/appropriate/needed
  
• NEW or Other Program outline and course
  descriptions and policies / procedures (con. ed.
  type..)
• Calendars odd or not published
• DVA Form 22-8794, Certifying Official changes
• NON-Accredited Administrator / Instructor Info
  Forms

16
NC State Approving Agency

• The Approval

17
The Approval huh??

• WHAT is it?
• What does it do?
• What does it look like?
• How do I read it?
• What do I do with it?
• What is an Addendum to the Approval?

18
The Approval

• WHAT is it?
• Document that conveys State / DVA approval for
  educational programs
• What does it do? It provides or lists
• General information about your school
• Programs and hours that are approved (or
  EXCLUDED)
• Calendars and Tuition and Fees
• Unique programs or policies (Remedial / Branches,
  others)
• Requirements specific to your institution

19
The Approval

• What does it look like?
• PDF on slide closing

20
The Approval

• How do I read it?
• General Information
• Programs and Hours
• Unique and Excluded
• Requirements Specific to this Approval.

21
The Approval

• What do I do with it? Hummm
• Read it and review contents
• File it WITH VA/SAA records (a place you will
  remember!!!)
• Use it for record-keeping, certification,
  compliance
• DO NOT
• Chunk it away destroy it, throw it into
  trash!!

22
The Approval

• What is an ADDENDUM? (to the Approval)
• A unique NC SAA Form that contains
• the General Information section from the Approval
  AND
• a specific change to the Approval

23
The Approval

• Addendum What does it do?
• Corrects or Changes some portion of an Approval
  (that is final)
• Examples
• Change of a Calendar date, after published
• Change of policy in Requirements section
• Delete a program or change the hours approved for
  a program

24
The Approval

• Addendum How does it work? How do I use it?
• Addenda are generally conveyed as email
  attachments, with instructions
• An Addendum changes the Approval supersedes the
  original information in the Approval
• Print a copy of the Addendum
• Add it to the Approval
• Comply with the Addendum change, not the Approval

25
NC State Approving Agency

• Break
• Show the PDF of an Approval

26
NC State Approving Agency

• Items of Special Interest

27
SPECIAL INTERESTS A List of Items

• Prior Credit
• NO Signatures
• High School Transcripts
• Conditional Admission
• Admission and Record-Keeping
• The 1995, now what do I do

28
SPECIAL INTERESTS Items

• Prior Credit
• Must be evaluated and recorded (by law)
• Prior to enrollment OR within 2-terms
• Must be program specific
• (what does that mean?)
• Non-Accredited STILL report it to DVA

29
SPECIAL INTERESTS Items

• NO Signatures (to DVA)
• DVA Central Office directive ..signatures are
  no longer required on applications (1990 /
  5490)and 1995s
• No further guidance
• So What do you do?
• Help students where you can ask and tell about
  on-line application
• Complete / have student complete, a 1995
• Retain 1995 in the students record (with or
  without signature)

30
SPECIAL INTERESTS Items

• High School Transcripts Are High School
  transcripts required?
• Depends on your school and on your Approval
• When HS transcripts document part of the
  admission process, YES!
• Schools that teach degree / IHL programs
  generally require HS transcripts for new
  (freshmen) admissions (State standard for Public
  Comty. Colleges)
• Private and Proprietary schools are generally
  required to meet State standards
• NCD / Diploma / Certificate programs generally
  require proof of high school completion OR
  ability to benefit

31
SPECIAL INTERESTS Items

• Conditional Admission Am I approved?
• Depends on your Catalog and on your Approval
• May be approved under the following
• School has written policy (that is clear and
  contains definitive termination)
• School officially request approval, with
  clarification
• Private and Proprietary schools generally
  required additional written policies / procedures
• Check (READ) your approval call your Program
  Specialist

32
SPECIAL INTERESTS Items

• Admission and Record-Keeping
• ..for students who have met admission
  requirements approved by NC SAA
• Application NOT required (help your students)
• 1995
• High School Transcripts prior discussion
• Letter (something) to document acceptance
• Transcripts, other
• Prior Credit report, with program shortened

33
SPECIAL INTERESTS Items

• The 1995 Forgotten and mis-understood..
• Must have a copy for schools record, w/ or w/o
  signature
• Requires Prior Credit review
• How do you do that review how do you document
  it

34
NC ALL Schools Meetings, June 2008

• Your time, your questions.

35
NC ALL Schools Meetings, June 2008

• Thank youll for coming.
• NC State Approving Agency