Department of Corrections OMNI Project

1
Department of CorrectionsOMNI Project

• ISB Staff Project Status Report

2
Discussion Overview

• Update following previous ISB meeting
• Project variance and mitigation
• ISB Staff assessment and recommendations

3
Update Following Previous ISB Meeting

• Amendment 7 briefing - November 11, 2004
• DOC and OFM briefed DIS and Sierra System, Inc
• Incorporation of QA recommendations - November
  12, 2004
• DOC, DIS, Sierra Systems and Coplan and Company
• Amendment 7 negotiations
• Director of DIS participation
• Amendment 7 executed on December 10, 2004
• Status report to the Board on December 17, 2004

4
Project Variance and Mitigation

• Scope variance
• Links between OBTS and OMNI were eliminated
• OMNI deployment scheduled in Phase III
• Scope mitigation
• Risk reduced by revised development plan
• New scope is achievable

5
Project Variance and Mitigation

• Schedule variance
• Phase II completion June 28, 2005
• Task and deliverable dates reflect new scope
• Schedule mitigation
• DOC and IBM confident of new schedule
• Improvements to project management
• Revised integrated project schedule
• Additional milestones
• Sufficient contingency
• First 4 of 11 tasks delivered and accepted

6
Project Variance and Mitigation

• Budget variance
• Remaining Phase II budget increased by 2.5 M to
  6.48 M
• Phase III request in governors budget
• Budget source
• Phase II increase
• Requested in DOCs 05 supplemental budget
• 100,000 request from the governors office
• Project Is within new budget

7
Project Variance and Mitigation

• Resource variance
• QA consultant resigned
• Resource mitigation
• RFQQ process followed for a replacement
• Acquisition recently completed

8
ISB Staff Assessment

• Project restructuring was necessary
• Approach represented by Amendment 7 is sound
• New scope and schedule are achievable
• Additional milestones and contingency included
• Consultant recommendations incorporated
• Project management documents updated
• Scope difficulty increases between 2/1/05 and
  6/30/05

9
ISB Staff Recommendations

• Board
• Approve DOCs request to expend funds above their
  delegated authority
• DOC should report on Phase II status at the next
  board meeting
• Agency
• Hire QA consultant