Cataloguing and Indexing Group 39th Annual General Meeting

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Cataloguing and Indexing Group39th Annual
General Meeting

• University of Bath, 30th June 2004

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Agenda

• Apologies for absence
• Minutes of 38th Annual General Meeting
• Matters arising
• Annual report Apr 2003-Mar 2003
• Treasurer's report
• Appointment of auditors
• Revision of CILIP Rules for Special Interest
  Groups
• Any other business

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Annual Report

• CILIP Strategic Plan Headings
• Advocacy
• Education
• Enterprise
• Membership
• Education
• Infrastructure

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Advocacy

• Standards
• Mature consideration developing bibliographic
  standards and maintaining values New Library
  World. Vol 105. Number 1198/1199 2004, pp113-118.
  
• FRBR
• Publications
• Presentations
• BIC/BSTS
• MARBI
• ISBN-13

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Advocacy

• PCC
• Heather Rosie funded to attend PCC Standing
  Committee on Training meeting in Toronto.
• Task Group on International Participation in PCC
  Final Report and recommendations issued.

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Awards

• Alan Jeffreys award 2002 went to Pat Booth, for
  her contributions to indexing.
• CIG was represented on the Wheatley Prize panel.
  The winner was, Encyclopedia on Cognitive
  Science.
• CILIP has decided to abandon the annual gala
  awards event on grounds of cost.
• CIG has decided not to increase its contribution
  to the Wheatley award.
• Jeffreys award will be suspended for 12 months.

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Education

• Get the picture
• Cataloguing and indexing of images
• Reveal Seminars
• Annual Conference Cataloguing Indexing
  empowering the user.

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Education

• FRBR
• Alan Danskin Anne Chapman. Bibliographic
  records in the computer age Library
  information update. September 2003, Vol. 2 (9),
  pp. 42-43
• Paper presented at CIGS AGM

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Enterprise

• Reveal
• Get the picture seminar
• Advertising in CI.

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Membership

• Current 1945 (2130)
• Down -8.6 (3)
• Bursaries available to support research.

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CIG Scotland

• Annual General Meeting
• Scotland and NACO
• LocScot Enriching access to local materials
• Web Dewey Seminar
• 10th Information for Scotland seminar
• Scottish cultural portal
• preserving digital content

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Infrastructure

• Committee all posts filled
• Catalogue Index
• 4 full issues
• www.cilip.org.uk/cig
• Responded to CILIP surveys
• ethics
• re-validation
• LIS-UKBIBS

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Financial Report

• Financial position remains sound
• Reserves have been reduced.
• Conference fees kept to cost recovery for members.

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CIG New Rules

• Rules were approved by CILIP Council Dec. 2003.
• Came into effect on 1st April 2004.
• Intention is to be more democratic and
  accountable.
• Increases administrative burden on committee.
• Special Interest Groups may admit non-members of
  CILIP.

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Group Committee

• Officers
• term of office is 1 year
• starts on 1st April
• maximum of 5 consecutive years in same post
• Committee member
• term of office is 3 years
• maximum of 10 consecutive years

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Election of the committee

• Postal ballot of membership
• Nominations
• received by Hon. Sec. by 31st January 2005
• signed Proposer and seconder and nominee.
• Notice of the election in Gazette/Update at least
  14 days prior to the deadline
• Members to receive ballot paper cv of
  candidates 14 days before election.

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Transitional provisions

• Terms of office served before 1/4/2004 do not
  count towards the maximum terms under the new
  rules.
• At the next meeting of the committee lots will be
  drawn to determine retirement dates from the
  committee, i.e. after 1,2 or 3 years.
• Members so retiring are still elligible for
  re-election.

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Umbrella 2005

• The Key Issues Conference
• 30th June-2nd July
• University of Manchester
• (UMIST)

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CIG Progamme (Draft)

• Metadata structures for scientific research data
  sets.
• Community access to through original script
  cataloguing
• Data quality and resource discovery workshop
• 4th UK Cataloguing Indexing Standards Forum