How to Fund your Graduate Studies An Overview of National Graduate Fellowships and How to Compete fo

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How to Fund your Graduate Studies An Overview of
National GraduateFellowships and How to Compete
for Them

• September 23, 2009
• Texas AM UniversityCorpus Christi
• Office of Proposal Development
• Office of Research and Graduate Studies
• John Ivy
• JohnIvy_at_tamu.edu

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Presenter

• John Ivy, AB PhD, Research Development Officer
• Undergrad and graduate degrees in biology
• Postdoctoral experience in yeast molecular
  biology
• Ten years as scientist, group leader with small
  biotech company supported in large part by
  federal SBIR grants
• Ten years experience as research scientist and
  lecturer, Dept. of Biology, TAMU
• Three years experience in current position with
  TAMU and TAM-Health Science Center

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Texas AM UniversityOffice of Proposal
Development

• Unit of Office of Research and Graduate Studies
• Supports Texas AM faculty in the development and
  writing of research and educational proposals
• Junior faculty research proposals
• Center-level initiatives
• Multi-investigator Program Project grants
• Multidisciplinary and multi-institutional
  research teams
• Diversity in the research enterprise

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OPD Member List

• Jean Ann Bowman, PhD jbowman_at_tamu.edu
• Physical Geography/Hydrology, earth, ecological,
  environmental
• Mike Cronan, PE, BS (Civil/Structures), BA, MFA
• Center-level proposals, research and educational
  partnerships, new proposal and training
  initiatives mikecronan_at_tamu.edu
• Lucy Deckard, BS, MS (Materials) l-deckard_at_tamu.ed
  u
• New faculty initiative, fellowships,
  engineering/physical science proposals,
  equipment, and instrumentation
• John Ivy, PhD (Molecular Biology) johnivy_at_tamu.edu
  
• NIH biomedical and biological science initiatives
• Phyllis McBride, PhD (English) p-mcbride_at_tamu.edu
• Proposal writing training, biomedical, editing
• Libby Pasciak libbyp_at_tamu.edu
• Scheduling, workshop management, project
  coordination
• Robyn Pearson, BA, MA (Anthropology) rlpearson_at_tam
  u.edu
• Social sciences and humanities proposals, editing
  and rewriting

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Office of Proposal Development OPD-WEB
http//opd.tamu.edu/

• For an electronic version of this presentation
• Funding opportunities
• Junior faculty support
• Proposal development resources
• Grant writing seminars and workshops
• Craft of Grant Writing Workbook
• Agency Toolkits
• PI perspectives on competitive proposals

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For more information

• For an electronic version of this presentation
  and background materials
• Go to http//opd.tamu.edu/
• Click on Seminar Materials then Seminars by
  Date
• Click on todays date
• For examples of successful fellowship essays
• E-mail libbyp_at_tamu.edu with your request

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How to Fund Your Graduate StudiesTopics

• Types of Fellowships
• Why bother?
• Wheres the ?
• How to apply and win
• Overview of the Process and Strategies

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Funding for Graduate Students

• Research Assistantships
• Funded by facultys research funding
• Typically funded through proposal process
• Teaching Assistantships
• Funded by department
• Teaching-related responsibilities, separate from
  research
• Graduate Fellowships
• Dissertation Grants

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The Continuum
Graduate School
Generic Fellowships
Dissertation Grants
Fellowships for Early Grad Students
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Two Types of Fellowships

• 1 Awards directly to Students
• Students compete directly for award
• Award is portable with student
• Examples
• NSF Graduate Research Fellowship
• National Defense Science and Engineering Graduate
  Fellowship
• J. Javits, Ford Foundation, Humane Studies
  Fellowships
• Many targeted fellowships (e.g., Semiconductor
  Research Graduate Fellowship, Whitaker Fellowship
  for Biomedical Engineering, ATT Fellowship, etc.)

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Two Types of Fellowships

• 2 Institutional Awards
• Awarded to departments, programs, etc.
• Students selected by department, program, or
  faculty
• Examples Graduate Assistantships in Areas of
  National Need (GAANN), larger programs (IGERT,
  AGEP, etc.)

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Graduate Fellowships why bother?

• Guaranteed source of funding
• Stipends generally much higher than department
  RAs (NSF stipend 30K/yr)
• Fellowships are portable ? more autonomy in
  selecting advisor, research project
• Fellowship can be path to a job (e.g., National
  Lab)

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Finding Potential Fellowships

• Keep an open mind
• As research becomes more multi-disciplinary, you
  may find opportunities in unexpected places
• NIH, NSF fund aspects of social and behavioral
  sciences, philosophy (ethics), communication,
  etc.
• Talk to faculty in your department
• Look at large fellowship programs and smaller
  targeted programs (by discipline, demographic
  group, etc.)
• Excellent web resources available

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Finding Potential Fellowships

• Variety of funders
• Federal agencies (NSF, DoD, NASA, NIH, EPA, NEH,
  USDA, Dept. of Ed., Dept. Homeland Security,
  etc.)
• Foundations
• Professional Organizations
• Corporations
• For various stages
• Early Graduate training
• Dissertation Grant
• Post-doctoral

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Using the Internet to Find Fellowships

• http//opd.tamu.edu/funding-opportunities/funding-
  opportunities-by-category/graduate-funding-opportu
  nities
• Two types of sites
• Compendia of Fellowships
• Cornellhttp//cuinfo.cornell.edu/Student/GRFN/lis
  t.phtml?categoryGENERAL 1
• Michigan Statehttp//www.lib.msu.edu/harris23/gra
  nts/3gradinf.htm 2
• University of Chicagohttp//grad-affairs.uchicago
  .edu/programs/index.shtml
• Notre Dame University, Graduate Fellowships
  Databasehttp//www.grad.nd.edu/gfd/
• Community of Science (available by subscription
  only)http//www.cos.org/
• Specific agency or fellowship programs
• e.g., DHS Graduate Fellowship http//www.orau.gov
  /dhsed/ 3, 4

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Using the Internet

• Humanities Social Science Fellowships and
  Grants for Graduate and Professional Students
• http//www.ors.duke.edu/orsmanual/graduate-and-pro
  fessional-student-funding
• Cornell, Humanities
• http//cuinfo.cornell.edu/Student/GRFN/list.phtml?
  categoryHUMANITIES
• Michigan State University Hotlinks to 31 academic
  disciplines
• http//www.lib.msu.edu/harris23/grants/3gradinf.ht
  m

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Example National Fellowships

• National Science Foundation, Graduate Research
  Fellowship Program 1600 to be awarded this
  year, usually due early November annually
  https//www.fastlane.nsf.gov/grfp/
• National Institues of Health, Ruth L. Kirschstein
  National Research Service Award for Individual
  Predoctoral Fellows (F31)(others for nursing and
  to promote diversity) 21,000 stipend 60
  tuition fees, 400 awards, due April, August,
  December http//grants.nih.gov/grants/guide/pa-fi
  les/PA-09-208.html
• Department of Defense Science and Engineering
  Graduate Fellowships 200 awarded annually, due
  January http//www.asee.org/ndseg/index.cfm

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Example National Fellowships

• NASA Earth Systems Science Fellowships 50 new
  fellowships awarded annually, due
  February/Marchhttp//nspires.nasaprs.com/external
  /solicitations/summary.do?methodinitsolId758A1
  856-D5EE-C8AC-1D29-D8DD649CB8FFpathclosed
• EPA STAR and GRO Fellowships 115 awarded
  annually, due Oct. or Nov. annually
  http//epa.gov/ncer/fellow/
• DHS Scholarship and Fellowship Program 60
  awarded annually due Jan. annually
  http//www.orau.gov/dhsed/
• Dept. of Education, J. K. Javits Fellowships due
  Oct. annually
• http//www.ed.gov/programs/jacobjavits/index.html
  

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Example 1 NSF Graduate Research Fellowships

• Typically due early November
• This year, Nov. 2- Nov. 12 depending on
  discipline
• Up to 1,600 to be awarded this year
• For any research area funded by NSF
• Includes Social and Behavioral Sciences as well
  as Math, Science and Engineering
• Look through NSF web site at www.nsf.gov for
  research areas

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NSF Fellowship

• 30,000 per year plus 10,500 education allowance
  for 3 years
• Must be US Citizen or permanent resident
• May apply
• during undergrad senior year,
• prior to or during 1st year of grad school, or
• at beginning of 2nd year of grad school

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Example 2 National Defense Science and
Engineering Graduate Fellowshiphttp//www.asee.or
g/ndseg/

• Eligibility
• US citizen or national
• Pursuing doctoral degree in, or closely related
  to, one of the following disciplines having the
  greatest benefit to national security

Aeronautical and Astronautical EngBiosciencesChe
mical EngineeringChemistryCivil
EngineeringCognitive, Neural, and Behavioral
Sci. Computer and Computational
ScienceElectrical EngineeringPhysics            
        
GeosciencesMaterials Science and
EngineeringMathematicsMechanical
EngineeringNaval Architecture and Ocean
EngineeringOceanography             
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NDSEG Fellowship

• 3 year 30.5K - 31.5K stipend/year
• Application
• Essays
• GRE
• Transcripts
• 3 Letters of Reference
• Need 4.0 GPA or very near to be competitive
• Typically due early January

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Example 3 Jacob K. Javits Fellowships Selected
Fields of Study

• ARTS creative writing, music performance,
  theory, composition literature, studio arts,
  television, film, cinematography, theater,
  playwriting, screenwriting, acting, dance
• HUMANITIES art history, archaeology, area
  studies, classics, comparative literature,
  folklore, foreign languages/literature, history,
  linguistics, philosophy, religion, speech,
  rhetoric, debate
• SOCIAL SCIENCES anthropology, communications and
  media, economics, ethnic cultural studies,
  geography, political science, psychology, public
  policy, sociology

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Jacob K. Javits FellowshipsEligibility

• Must be pursuing highest degree available in
  their field at an accredited US institution of
  higher learning
• Apply before or during your first full year of
  study
• Must be a citizen or national of the US, a
  permanent resident, or intend to become a
  permanent resident

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Jacob K. Javits Fellowships

• US Department of Educationhttp//www.ed.gov/progr
  ams/iegpsjavits/index.html
• Deadline Oct 5, 2009
• About 64 awards anticipated this year
• Average size of awards 43,755 (depends on need)
• Funding for up to 48 months
• Includes a stipend for personal expenses and an
  institutional payment for tuition and fees
• No cost sharing or matching requirements

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Fellowships to Promote Diversity

• See OPD List http//opd.tamu.edu/funding-opportun
  ities/funding-opportunities-by-category/programs-t
  o-enhance-diversity
• American Sociological Association - Minority
  Fellowship Program. An annual stipend of 14,688
  for up to three years for minority graduate
  students in the early stages of sociology
  graduate programs with emphasis on mental health
  issues and research. January deadline.
  http//asanet.org/page.ww?sectionFundingnameMin
  orityFellowshipProgram

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Fellowships for Diversity

• Ford Foundation http//www7.nationalacademies.org/
  fordfellowships
• Goal increase the diversity of the nations
  college and university faculties by increasing
  their ethnic and racial diversity
• Predoctoral Diversity Fellowships.
• 60 awarded at 20K per year for up to 3 years
• Dissertation Fellowship
• 35 awarded for 21K for 1 year
• Postdoctoral Fellowship
• 20 awarded at 40K for 1 year

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Fellowships for Minorities

• United Negro College Fund Merck Foundation
  Science Initiative - Graduate Science Research
  Dissertation Fellowships. 30,000 to assist
  African-American graduate students in completing
  coursework, conducting research, and preparing
  dissertation in the biomedical sciences. December
  deadline. http//www.uncf.org/merck/programs/grad.
  htm
• NIH Ruth Kirschstein NRSA Predoctoral Fellowships
  to promote Diversity in Health-Related Research.
  Seeks to improve the diversity of the
  health-related research workforce by supporting
  the training of predoctoral students from groups
  that have been shown to be underrepresented
  (includes low family income). Must be citizen or
  permanent resident. Deadline Apr. 13, Aug. 13,
  Dec. 13 annually.http//grants.nih.gov/grants/gui
  de/pa-files/PA-09-209.html

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Fellowships for Women

• American Association of University Women -
  International Fellowships. 18,000 awards to
  women graduate students studying in the United
  States who are not U.S. citizens. December
  deadline. http//www.aauw.org/fga/fellowships_gran
  ts/international.cfm
• American Association of University Women -
  Selected Professions Fellowships. Approximately
  5,000-12,000 awards for women in the final year
  of graduate study in historically
  under-represented professions, including Business
  Administration, Law, Medicine, Architecture,
  Computer Sciences, Mathematics, and Engineering.
  January deadline. http//www.aauw.org/fga/fellowsh
  ips_grants/selected.cfm

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Fellowships for International Students

• Look for industry, professional organization
  sponsors (not US govt)
• Look to your home country or companies that do
  business in your home country
• Look for departmental fellowships
• Examples
• American Association of University Women
  International Fellowships
• AACC (American Assoc of Cereal Chemists)
  International Graduate Fellowship Program
• Fellowships for International Students list
  http//grad-affairs.uchicago.edu/programs/Interna
  tional20student20fellowships20list.xls

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Preparing Your Fellowship Application

• Remember that you are selling yourself and your
  ideas
• Identify fellowship opportunities for which you
  are eligible
• Analyze what they are looking for (review
  criteria)
• Write best possible application
• Gather and submit other required material
  (references, GRE scores, etc.)

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What are They Looking For?

• Will you further the goals of the funder?
• Will you be a successful graduate student and
  researcher?
• Do you understand the research process?
• Do you do your homework?
• e.g., read the literature in your area,
  understand previous work, etc.
• Can you express your ideas well?
• Is your selected area of research something they
  want to support?
• Varies in importance depending on mission of
  funder
• Are you one of the best candidates in the
  applicant pool?

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Analysis of Applicant Instructions/RFP

• What are eligibility requirements?
• When is the application due?
• How many are awarded each year?
• Apply through university or as individual?
• What criteria are used to evaluate applications?
• Check with faculty in your department (may have
  been on review panel)
• Look at goals of funding organization
• What are the required components of the
  application and what is application process?
• Contact awarding organization if you have
  questions

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Putting together your application

• Find faculty mentor(s)
• Faculty with whom you plan to do your graduate
  research
• Faculty in your undergraduate department
• Graduate coordinator in your department
• They will provide advice on research plan,
  critique your writing
• Ask for references early and check
• Make sure GRE scores, transcripts, etc. will be
  available on time

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Typical Application Components

• Biographical information
• GRE scores
• Transcript
• Letters of Reference
• Essays or Research Plan
• Discussion of proposed research
• Often, discussion of one or more research
  experiences
• Sometimes, other questions

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Evaluation Review Criteria

• Read application, related information carefully
• find out what they are looking for
• Investigate goals and culture of funder
• Reflect vision of the funding agency
• Contact awarding organization if you have
  questions

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References

• Select faculty who know you well and who can give
  you a positive reference (Undergraduate research
  experience great opportunity to develop
  references)
• Provide them with info on yourself that will
  provide details they can include in the letter
  (e.g., a draft of your research essay, a resume,
  a summary of your career plans, etc.)
• Follow up and make sure they sent in your
  reference letter
• For helpful info, see http//opd.tamu.edu/funding
  -opportunities/funding-opportunities-by-category/r
  esources-for-faculty-on-writing-letters-of-referen
  ce.html

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Writing Strategies

• Start early and get others to edit your work!
• Write in a scholarly style
• Make it clear you understand your subject
• Cite references if allowed
• Make it clear that you understand the research
  process
• Clear hypothesis, goals, objectives
• Discussion of your planned approach with
  sufficient detail to show your understanding of
  the topic

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Resources for Proposal Writing

• Many resources available on how to write good
  proposals
• OPD links regarding the Craft of Writing
  Proposalshttp//opd.tamu.edu/proposal-resources/e
  xternal-links-the-craft-of-writing-proposals
• Science Careers How to Obtain Research and
  Other Fundinghttp//sciencecareers.sciencemag.org
  /tools_tips/how_to_series/how_to_get_funding
• Excellent books on writing
• Strunk and White (http//www.bartleby.com/141/)
• The Art of Writing Proposals, by the Social
  Science Research Council, available online at
  http//www.ssrc.org/publications/
• How to Write and Publish a Scientific Paper, 6th
  Ed., R.A. Day B. Gastel Ch. 37 Grant
  Proposals and Progress Reports
• Agency-specific Guides check their websites
  (e.g., NIAID)
• Google

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Example The NSF Graduate Research Fellowship
Program
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How to Apply for NSF Fellowship

• See https//www.fastlane.nsf.gov/grfp/ and
  https//www.fastlane.nsf.gov/grfp/html/GRFP_Applic
  ant_User_Guide.pdf for application instructions,
  FAQ, etc.
• Apply on-line using NSFs Fastlane system at
  www.fastlane.nsf.gov

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Parts of the NSF Application

• Personal Profile
• GRE test Scores
• Education and Work Experience
• Proposed Graduate Program
• References (3 letters)
• Personal Statement (2 page essay)
• Previous Research Experience (2 page essay)
• Proposed Plan of Research (2 page essay)

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Strategies to Win

• Good grades and GRE scores help
• GPAs typically 3.7 or higher but not always
• Undergraduate research experience
• Good essay answers
• Great research proposal
• Excellent references

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Personal Statement(2 pages)

• Describe personal, professional, or educational
  experiences or situations that prepared you or
  contributed to your desire to pursue advanced
  study in science, technology, engineering, or
  mathematics.
• Describe your competencies and evidence of
  leadership potential
• Discuss your career aspirations and how the NSF
  fellowship will enable you to achieve your goals.

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Previous Research Experience (2 pages)

• Describe any scientific research activities in
  which you participated
• Explain the purpose of the research and your
  specific role in the research and the extent to
  which you worked independently and/or as part of
  a team and what you learned
• Distinguish between undergraduate and graduate
  research experience

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Proposed Plan of Research (2 pages)

• Present a complete plan for a research project
  that you may pursue while on fellowship
• Discuss how you became interested in the topic
• Demonstrate your understanding of research design
  and methodology and explain the relationship to
  your previous research, if any.

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Proposed Plan of Research

• Outline
• Title
• Key words
• Hypothesis
• Research Plan (strategy, methodology, and
  controls)
• Anticipated finding or results
• Literature citations
• Statement attesting to the originality of the
  proposal

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Research Proposals

• Be original.
• A less polished essay that shows evidence of the
  students own creativity is usually more
  impressive than a sophisticated plan that is not
  original.
• Be rigorous.
• The best research proposalsdemonstrate that the
  applicant understands how to conduct research in
  his/her discipline using the scientific method
• Be clear and well-organized.
• The best proposalsdemonstrate creativity in
  thinking about research questions as well as
  communication and organizational skills.

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Required for Each Essay

• Intellectual Merit
• Demonstrate ability to plan and conduct research
• Ability to work as a member of a team as well as
  independently
• Ability to interpret and communicate findings
• Broader Impact
• Contributions that integrate research and
  education at all levels and communicate finding
  to a broad audience
• Encourage diversity and enable particiatpion of
  all citizens in science and research
• Enhance scientific and technical understanding
• Benefit society

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• Questions?