Workforce Development Information Systems in Florida

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Workforce Development Information Systems in
Florida

• The Florida Education and Training Placement
  Information Program (FETPIP)
• The Workforce Development Information System
  (WDIS)
• The Workforce Development Education Funding
  process (WDEF)...

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Automated Follow-up - FETPIP

• S. 229.8075, Florida Statutes...
• Designates FETPIP as the states primary
  follow-up resource for all workforce development
  and related education programs
• References S.443, FS regarding Unemployment
  Compensation

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Follow-up data collection

• Purpose To find out what happens to students or
  program participants after they leave a
  particular activity
• Findings Usually focus on employment- related
  events after an exit
• Method Exit Interviews, Survey-based tracer
  study electronic data sharing.

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FETPIP-Primary Participants

• 68 School Districts
• Secondary and Postsecondary
• 28 Community Colleges
• Associate degrees and certificates
• 10 State Public Universities
• Bachelors, Masters, PHDs
• Department of Education
• Vocational Rehabilitation, Blind Services,
  Dropout Prevention, Apprenticeships
• 24 Regional Workforce Boards

• 150 Private Vocational Technical Schools
• Department of Labor and Employment Security
• WIA, veterans, older workers, workers comp.
• Department of Corrections
• All state system releases
• Department of Children Families
• TANF. Food Stamps, Food Stamps Employment, WAGES

360 Applications, 3.5 million former
students/participants
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FETPIP RECORD LINKAGES

• Quarterly linkages between various participant
  records, wage records, welfare records -
  primarily for WIA, welfare-to-work, ad hocs...
• Annual linkages between 360 applications, each
  w/former students/participants and 11 state
  federal administrative databases...

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Cooperating Agencies Follow-up Resources

• Florida Departments
• Education
• Agency for Workforce Innovation
• Workforce Florida, Inc.
• Revenue
• Corrections
• Children Families
• Management Services

• National Resources
• U.S. Postal Service
• U.S. Dept. of Defense
• U.S. Office of Personnel Mgt.
• WRIS
• NSLC

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Data Items Collected

• Employment
• Florida employment via state UC wage records
• Industry, size-of-firm, occupation, location,
  earnings
• Federal employment, postal employment, military
  service
• WRIS for out-of-state employment
• Postsecondary Education
• Florida public via enrollment record systems,
  private via tuition vouchers
• Educational level, institution, major or fields
  of study
• NSC for out-of-state private and public, possibly
  in-state private
• Florida Public Assistance
• TANF, Foodstamps
• Corrections
• Incarcerations, Releasees

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MAJOR USES OF FETPIP DATA

• Workforce Education Performance Funding
• Performance-Based Program Budgeting
• WIA Performance Measurement
• ITA Provider Lists
• Perkins Performance Goal Measurement
• School District Accountability
• University System Program Reviews
• Legislative Performance Reviews
• Workforce Estimating Conference
• Occupational Supply and Demand
• Career Counseling, consumer and Guidance
  Information

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Benefits FETPIP

• Common core set of outcome measures across many
  programs, operations
• An accurate count of labor market supply by
  occupation from vocational programs...

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Benefits FETPIP

• Relatively inexpensive while providing more
  detailed, thorough information with high response
  levels
• Uses existing data..
• Objective - non judgmental resource

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Criticisms of the FETPIP approach...

• Its too slow
• Quarterly (or annual) is not frequent enough
• It misses some types of employment
• It misses some types of postsecondary education...

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Important start-up features FETPIP

• Legislative Requirement - a guarantee of
  cooperation
• Understand what the data resources are designed
  to do, what they are for, owner-concerns
• Work with owners to design an approach - if
  possible, reduce burdens associated with their
  participation...

more
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Important start-up features FETPIP

• Start with a limited scope, create fans
• As you expand, listen to participants, try to
  accommodate their concerns
• Initially, try to avoid high stakes - or provide
  program folks with an out
• Have short term and long term visions for the
  effort...

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Lessons Learned FETPIP

• Recognize purposes and ownership of data
  resources
• Identify the strengths and weaknesses of data
  resources
• Surpass all requirements, expectations regarding
  data security
• Deliver on-time and honestly
• Get empowerment - Statutory authority and
  helps

more...
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Lessons Learned FETPIP

• When people need stuff, be there
• Anticipate roles that the system can play in
  accountability, performance measurement, cost
  return analysis, assisting new activities in
  meeting evaluation needs
• Initially, do not try to force common data
  elements, definitions...

more...
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Lessons Learned FETPIP

• Work with participating agencies to detect and
  correct data element anomalies
• Correct or eliminate suspect data, including
  bad SSNs...

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Costs of Operation FETPIP

• Year 1 60,000 Year 2,3 186,000 Year 4 - 8
  350,000 Current 600,000
• State 400,000, Perkins 60,000, WIA 140,000.
• Staffing Director, 3 Senior DBAs, 4
  analyst/programmers, research assistant,
  clerical...
• Mainframe costs 25,000 /year postage 18,000

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Workforce Development Information System (WDIS)

• School district reporting for secondary
  vocational
• School district for reporting postsecondary
  vocational
• School district reporting for adult general
  education including ABE, Co-enrolled, GED, prep
  programs, ESOL
• Rx with community colleges...

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Automated Student Data Bases

• Individually identifiable student data with SSNs
  or optional ID
• Demographic, course, and teacher formats...
• Approximately 75 Data Elements including derived
  elements...
• Postsecondary - primarily end-of term reporting
  (3 Xs year)
• Secondary - part of the overall k-12 reporting
  schema - enrollment surveys and an annual wrap-up
  survey
• Tables for course information, standards...

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Automated Student Data Bases

• Reporting via statewide computer network -
  FIRN...
• 214 edits, including 70 fatal edits...
• referential integrity...
• Reporting and technical assistance services
• Data review processes for changes...

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Overview of the Workforce Development Education
Reporting Systems
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Performance Funding WDEFF

• Combines adult general education and adult
  vocational education in school districts and
  community colleges into workforce development
  education
• Allocates 720 million in state based on a
  base amount, performance completions, performance
  placements, several targeted services, and
  several adjustments for local conditions
• Operates performance on a competitive - at
  risk basis- local entities can gain or loose
  money based on performance...
• Eliminates categorical funding...

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Data That Drives the formula

• 2000-2001 Appropriation
• 1998-99 Completions
• 1997-98 Completions placed in 98-99
• 2001-2002 Appropriation
• 1999-2000 Completions
• 1998-1999 Completions placed in 99-00
• 2002-2003 Appropriation
• 2000-2001 Completions
• 1999-2000 Completions placed in 00-01

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Formula Weights...

• Vocational, Standard Length, OCP to OCP...
• AGE, Educational Difficulty, LCP to LCP...
• AS Degrees, Degrees and College Credit
  Certificates...
• Targeted Populations, educational Difficulty plus
  Combinations...
• Targeted Occupations Placement Levels...

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Why Some LEAs Gain Money...

• Sustain or exceed performance share by-
• Recruiting and counseling targeted students...
• Retaining students through completion
• Assuring high level placements
• Manage data
• Emphasize programs that perform, fix or eliminate
  programs that dont...

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Why some LEAS lose...

• Not sustaining or reaching their share of
  performance
• Not reporting thoroughly or accurately
• Funding emphasis differences between the original
  funding methods and the new workforce development
  education performance method...

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Example Computer Systems Analyst
WEC 2001 - The Number 1 Florida Job
Placements - FETPIP

• 212 Placements (FETPIP)
• 145 Level III Placements
• 1678 Placement Points
• 5011 Total Performance Pts _at_ 171.44 per point,
  generated 859,085 in performance dollars
• 2.91 of the AS performance dollars

• 70 annual growth
• 2000 permanent annual openings
• 15.42 Entry Wage
• 24.25 Average Wage
• Approximately 30,000 employed statewide
• 354 Completions (98-99 WDIS)
• 156 targeted
• 3,333 Cmpltn Points

Completions - WDIS
Funding - WDEFF
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Additional Information

• For more information please contact
• Jay Pfeiffer, Brian Savon, or Duane Whitfield
• [phone]
• Fax [phone]
• ? pfeiffj_at_mail.doe.state.fl.us
• ? savonb_at_mail.doe.state.fl.us
• ? whitfd_at_mail.doe.state.fl.us
• ?Web www.firn.edu/doe search on FETPIP or WDEFF