Developing a Seamless Transition for Transfer Students: Using XML Transcripts in Ohio

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Developing a Seamless Transition for Transfer
Students Using XML Transcripts in Ohio

• Jay Johnson
• Director of Higher Education Information
  Enrollment Area
• Ohio Board of Regents
• NCES/SHEEO Conference 2007

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Overview

• Transfer patterns and problems
• Our solution The Articulation Transfer
  Clearinghouse
• Demonstration of the ATC
• Future opportunities
• Questions

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Why create the Articulation and Transfer
Clearinghouse?

• Transfer Patterns
• Transfer Policies and Practices
• Legislative Mandate HB 95

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Higher Education in Ohio

• 37 Public Colleges and Universities gt 500,000
  students
• Over 50 Private Colleges and Universities gt
  120,000 students
• Regents Coordinating Board
• Local Trustees
• Course content

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Transfer in Ohio

• 25 of undergraduates (over 100,000 students)
  attended a different campus within the prior two
  years (same for both public and private)
• 6 of undergraduates (nearly 26,000) concurrently
  enrolled
• 28 of all B.A.s transferred at least 30 hours
  of credit from another institution (2004 2005)
• 17 of all B.A.s awarded were to students who
  had transferred from a two-year college
• GPAs of Juniors who transferred are 2.9 vs. 3.1
  for non-transfers

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Academic Success of Juniors
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Transfer in Ohio Problems

• Transfer students from two-year colleges accrue
  9-11 more credits by the time they graduate than
  non-transfer
• Transfer students do not graduate at same rate as
  non-transfer

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Bachelors Degree Attainment
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Transfer Policies 1990 - 2002

• Not a Seamless System
• General Education (Transfer Module)
• CAS
• Bilateral Agreements

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The Solution Legislative Mandate HB 95

• Students can transfer coursework between state
  supported colleges and universities without
  unnecessary duplication or institutional barriers
• Treat transfer students like native students

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The Solution
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The Solution Ohio Articulation Numbers / Course
Equivalencies
Accept and APPLY
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Ohio Articulation Numbers (OANs) Course
Equivalencies

• Over 150 OANs
• Assembled by 514 faculty in 38 panels
  representing different majors
• Established common learning outcomes for similar
  lower division courses both General Education
  and within a major
• 70 match on learning outcomes

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Ohio Articulation Numbers (OANs) Course
Equivalencies

• Over 150 OANs
• Assembled by 514 faculty in 38 panels
  representing different majors
• Established common learning outcomes for similar
  lower division courses both General Education
  and within a major
• 70 match on learning outcomes

• College Algebra
• Business Statistics
• General Chemistry
• Organic Chemistry
• Biology
• Western Civilization
• Modern Dance

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OAN Example Microeconomics

• OSS 004      (3)      Microeconomics
• Principles of Microeconomics Learning Outcomes
• (4 of 16 shown)
•  
• Understand how economics is a social science that
  draws conclusions based on hypotheses, theories,
  and data in order to understand human behavior
• Understand basic microeconomics terms and
  concepts, including scarcity and choice,
  equilibrium, efficiency and equity, positive and
  normative economics, comparative advantage, and
  specialization
• Understand the fundamental economic question of
  allocating scarce resources
• Comprehend the concepts of opportunity cost and
  the production possibility frontier
• Topics that must be covered.

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Ohio Articulation Numbers (OANs) Process

• Each school submits courses to be matched to each
  OAN
• Faculty Review Panels review those courses
• Approve or Deny
• If approved, course is added to the official list

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Approved Economics Courses
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Ohio Articulation Numbers (OANs) Course
Equivalencies

• Created another problem
• How to keep list of course equivalencies, new
  OANs, new policies up to date for the entire
  state?

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Logistical Problem

• 37 colleges and universities
• 150 OANs
• New policies

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Solution Articulation Transfer Clearinghouse

• Consistently apply the course equivalencies
• Flexibly respond to changes in policies,
  curriculum, and technology
• Securely move electronic transcripts using PESC
  XML Standard

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Solution Articulation Transfer Clearinghouse

• Live in April!!
• 10,000 transcripts in one hour (test)
• Platform
• Demonstration

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ATC Electronic Integration
Source Institution
Target Institution
Transcript and Supplement
Transcript Belongs to the sending institution
and cannot be altered

• Articulation and Transfer Clearinghouse
• Supplements incoming information and forwards it

• Database
• Populated with approved, equivalent courses or
  content data (OANs)
• When course content matches learning outcomes,
  course is deemed equivalent

• TAG Electronic Bulletin Board
• User resource
• Posts equivalent, TAG-approved content

Course Management and Tracking System
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ATCElectronic Integration
Source Institution
Target Institution
Transcript and Supplement
Transcript Belongs to the sending institution
and cannot be altered

• Articulation and Transfer Clearinghouse
• Supplements incoming information and forwards it

OAN's and Courses Added

• Database
• Populated with approved, equivalent courses or
  content data
• When course content matches learning outcomes,
  course is deemed equivalent

Transcript cannot be altered

• TAG Electronic Bulletin Board
• User resource
• Posts equivalent, TAG-approved content

Course Management and Tracking System
OAN's Updated
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ATC Platform

• PESC XML Transcript Standard
• Modified supplemental transcript
• Services Oriented Architecture
• Web Services
• Business Rules Engine (BRE)
• Java
• Oracle Database

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Services Oriented Architecture
Program 1 Needs Based Grant
Program 2 Needs Merit Based Grant

• Call ISIR (FAFSA)
• Calculate EFC
• Determine Eligibility Criteria ABC

• Call ISIR (FAFSA)
• Calculate EFC
• Determine Eligibility Criteria XYZ

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Services Oriented Architecture
Program 1 Needs Based Grant
Program 2 Needs Merit Based Grant

• Call ISIR (FAFSA)
• Determine Eligibility Criteria ABC

• Call ISIR (FAFSA)
• Determine Eligibility Criteria XYZ

Calculate EFC
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ATC Demonstration Scenario

• Student has requested her transcript be sent from
  Lorain County Community College to the University
  of Cincinnati via Lorains web site
• Request has been received in Lorains Records
  Office

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ATC Demonstration

• At Lorain County Community College
• Records office will
• Initiate an electronic process to extract student
  data from Lorains Student Information System,
• Format the transcript in the agreed upon
  standard, and
• Deliver it to the ATC
• At the University of Cincinnati
• Registrars Office will periodically log onto the
  Central Clearinghouse to see if any transcripts
  are available to view or download via a web page
  interface

Push Pull Email Batch
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Sending institution records office transcript
request
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Sending institution ATC central response
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Receiving Institution ATC Login Page
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Receiving Institution Welcome Screen
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Receiving Institution Search for Available
Transcripts
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Receiving Institution View Transcript Details
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Receiving Institution XML Transcript Untouched
Economics 151 - Principles of Microeconomics
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Receiving Institution Screenshot of Formatted
Transcript
DRAFT
Economics 151 - Principles of Microeconomics
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Receiving Institution XML Supplement
Ohio Articulation Number OSS004 Microeconomics
Economics 141 - Microeconomics
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Receiving Institution Screen Shot of Formatted
Supplement
Ohio Articulation Number OSS004 Microeconomics
DRAFT
Economics 141 - Microeconomics
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Future Directions

• Connecting transactional data (transcript,
  admissions applications) to Higher Education
  Information (HEI) System
• Bilateral Agreements
• High School to College Transcript
• Advising Tools
• Student Interface?
• Career and Technical Schools

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Links

• Articulation and Transfer Policies
• http//regents.ohio.gov/transfer/index.php
• Higher Education Information System (HEI)
• http//regents.ohio.gov/hei/index.php
• Performance Report
• http//regents.ohio.gov/perfrpt/

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Questions?

• Dr. Paula Compton
• pcompton_at_regents.state.oh.us
• [phone]
• Jim Ginzer
• jginzer_at_regents.state.oh.us
• [phone]
• Dr. Barry Gowin
• bgowin_at_regents.state.oh.us
• [phone]
• Jay Johnson
• jjohnson_at_regents.state.oh.us
• [phone]
• Thank you!

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Ohios Articulation and Transfer Vision
Electronic Integration through Articulation and
Transfer Clearinghouse
Ohio Student Portal www.OhioCap.org Academic
Information P-16 College Application Financial
Aid Employment/Career Information

• P-16
• Traditional High School Students
• Ohio Core
• Dual Enrollment
• Advanced Placement
• Early Math Placement Test
• Career Pathways

Transfer Guarantee General Education (Ohio
Transfer Module) 38 Transfer Assurance Guides
(TAGs), Bulletin Board
Associate Degrees
Baccalaureate Degrees
Employment
Returning Workforce
Career-Technical Transfer
Stackable Certificates Transfer