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Ohio Department of Public Safety Ohio Traffic
Safety Office FFY 2010 Pre-Activity Meeting
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Regional Assignments

• Northwest Region Planner - Anne Stallings
• Frank Arvay LEL
• Central Region Planner - Anne Stallings
• Mike Brining LEL
• Southwest Region Planner - Jackie Stephenson
• Chris Robertson LEL
• Southeast Region Planner - Jackie Stephenson
• Mike Brining LEL
• Northeast Region Planner - Rhonda Meggitt
• Rick Beverley LEL

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Pre-Activity Form

• Participant Agency Name
• Date 10/1/09
• Location County where you are located
• Meeting Held At ODPS Columbus
• Attendees Names
• Agency Fiscal Representative Signature
• Agency Representative Signature

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Activity Dates

• Beginning Date - Will be stated on your
  transmittal letter. Grant will commence on
  October 1, 2009.
• Ending Date - All activity must be completed by
  September 30, 2010.

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National Mobilizations

• Click it Or Ticket
• May 24, 2010 to June 6, 2010
• Drunk Driving. Over the Limit. Under Arrest.
• August 20, 2010 to September 6, 2010

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FFY 2010 Mobilization Activity Reporting Form
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Mobilization Reporting

• Reporting activity during the mobilizations is
  required and must be met by the established
  deadlines.
• Failure to report could result in the grantee
  being placed on Grantee on Notice status.

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Allowable and Unallowable Costs

• In each specific section of the application
  packet, allowable and unallowable costs are
  defined.
• If in doubt ASK BEFORE YOU PURCHASE!!!

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FFY 2010 Request to Purchase Form
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Examples of Allowable Costs

• Personnel/ Coordination Expenses (salaries and
  Wages) (OVI Task Force)
• Contractual Services
• Public Information and Education
• Meetings

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Examples of Allowable Costs with Conditions

• Equipment
• Supplies and Materials
• Travel
• Education
• Fuel Transportation

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Examples of Unallowable Costs

• Entertainment
• Alcoholic Beverages
• Facilities and Construction
• Office Furnishings and Fixtures
• Lobbying
• Advertising/ Public Communications
• Central Service Charges

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Reimbursement Claims

• Claims must be submitted at least quarterly
• Claims reimbursement can be received through
• Electronic Funds Transfer (EFT)
• [phone]
• 1-800-282-0370

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Reimbursement Claims

• Make sure the rates used in calculating
  reimbursement claims are the amounts approved for
  your grant.
• Must include check or warrant numbers with your
  claim. DD or EFT are acceptable for electronic
  deposits.
• Invoices must be attached on all purchases.
  Statements or Purchase Orders are not acceptable.

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Narrative Progress Reports

• Goal StatusThe progress on your goal, what has
  happened and what are you doing.

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Law Enforcement and OVI Task Forces Vehicular
Pursuit Policy

• NHTSA and OTSO encourages law enforcement
  agencies to follow guidelines established by IACP
  for Vehicular Pursuits in the Manual of Police
  Traffic Services.

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Terms and Conditions
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Limitations

• Funding of this agreement is dependent upon the
  availability of federal funds as appropriated and
  obligated by the US Department of Transportation
  for FFY 2010.
• Should any change in federal funding adversely
  affect the OTSOs ability to implement an
  approved agreement, the OTSO reserves the right
  to revise or terminate any approved grant in
  writing.

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Press Release

• Each grantee is required to submit to their local
  media a press release announcing the grant award,
  including amount and purpose of award.

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Grant Revisions

• Any changes, additions, or deletions to this
  agreement must be submitted online and approved
  by the OTSO prior to implementing proposed
  changes.

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Personnel Activity Reports(OVI Task Force)

• These reports must document date worked, actual
  activity performed and the number of hours per
  day to be charged to this agreement.
• This written document is to be signed by the
  individual and their immediate supervisor.

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Sub-Contracts

• All sub-contracts and all purchases made under a
  sub-contract with any one vendor in excess of a
  combined total of 5,000.
• Such contracts and procurements must include
  Special Provisions as provided by the OTSO.

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Supplies, Materials, Incentives, Promotional
Items, Educational Materials

• All supplies, materials, incentives, promotional
  items and educational materials must be used for
  approved traffic safety activities throughout its
  useful life.
• Before purchasing any supplies, materials,
  incentives, promotional items and educational
  materials, the grantee must submit a Request to
  Purchase Form to the OTSO.

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Supplies, Materials, Incentives, Promotional
Items, Educational Materials

• All materials shall include federal sponsorship
  credit and /or disclaimer clauses as directed by
  the OTSO. The credit line shall state Funded by
  U.S. DOT/NHTSA and ODPS/OTSO.
• All public service announcements funded with
  federal funds, in whole or in part, must be
  closed captioned for the hearing impaired.

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Travel

• Any out of state travel conference, seminar, and
  workshop and associated costs must be
  pre-approved by OTSO prior to the trip or event.

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Training

• The cost of training personnel for highway safety
  purposes may be funded when the training supports
  both the goals and scope of work of the approved
  grant program and the goals of the ODPS/OTSO.

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Restraint Usage Survey (HVEO Grants)

• June Survey 06/07 thru 06/30 (Due 7/15)
• September Survey 09/08 thru 09/30
• (Due 10/15)

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Seat Belt Survey Contacts

• Robert Seufert, PhD.,
• [phone]
• seuferrl_at_muohio.edu
• Amy Walton
• [phone]
• waltonaj_at_muohio.edu

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Seat Belt Surveys Address

• Miami University
• Applied Research Center
• 2 South Main Street
• Middletown, OH 45044

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Final Report and Final Claim

• Final annual report due by November 1.
• Final reports not received by November 1 will
  result in a 10 penalty deduction to the final
  claim reimbursement.
• If final activity report is received after
  November 15, the final claim will not be
  reimbursed.

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Records Retention

• All records relating to project activity must be
  maintained for at least three years following the
  final reimbursement payment.

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Termination of Agreement

• Either the OTSO or the grantee may terminate this
  agreement by giving the other party 30 days
  written notice.

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Special Conditions

• OVI Task Forces

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Site Selection

• Justification for sites selected for enforcement
  activities must be documented and maintained as a
  part of the grantees file for this agreement.

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Special Condition

• High Visibility Enforcement Overtime

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Training Certification

• AlcoholRelated Traffic Enforcement Arresting
  Officers ONLY Standard Field Sobriety Testing
  (SFST), NHTSA Alcohol Detection Apprehension
  prosecution (ADAP).
• Speed Management-related Traffic
  EnforcementElectronic Speed Measuring Device
  Training (ESMD).

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Training

• Ohio Peace Officers Training Academy
• [phone]
• Ohio State Highway Patrol
• [phone]

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• COMPLETE
• PRE-ACTIVITY FORM
• PLACE IN BOX
• LOCATED IN THE
• BACK OF THE ROOM

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Thank You for Your Participation!