Washington Assessment Management System WAMS Record Reconciliation

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Washington Assessment Management System (WAMS?)
Record Reconciliation

• WORKSHOPS
• Spokane Pasco Yakima Wenatchee Vancouver
  
• Mt. Vernon Bremerton Tacoma Olympia
• May 22 June 14, 2006

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Whats New Different This Year

• WAMS Record Reconciliation replaces SchoolHouse
• New Grade Levels tested
• Test Types
• Test Status
• Early Reporting
• Different Testing Windows

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Compare and Contrast WAMS RR and SchoolHouse

• WAMS Record Reconciliation is brand new,
  developed by OSPI, and designed to be integrated
  with CSRS, On-line Report Card, and Web-Query.
• SchoolHouse was developed by Pearson, about 5
  years ago.

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PEM
1. PEM processes requested edits and sends
student file to OSPI. 2. OSPI loads data into
Query, Secure Report Card and AYP web sites.

• WAMS RECORDS RECONCILIATION
• ON-LINE EDIT TAB
• For Individual Student Edit
• District users
• Edit Demographics including CSRS Grade Level,
  AYP data fields such as Low Income, Ethnicity,
  and Special Ed.
• Edit Students School and District Entrance and
  Exit dates
• Move student records
• Merge student records
• Update Test Type and Test Status
• Get Most Recent CSRS data (optional)For Group or
  Large Quantity Edit
• District users can
• Get most recent CSRS data and refresh WAMS
  Demographic fields.

CSRS APPLICATION

• CSRS Monthly data uploads
• Student Match and Validation

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Test Type Test Status
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Functions Available in WAMS Record
Reconciliation

• Searching and Sorting Student Records
• Editing Demographic Information, including AYP
  fields
• Changing Enrollment Entrance and Exit Dates
• Moving Student Records
• Merging Student Records
• Changing Test Type and Test Status

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Searching Student Records

• Student Name
• District Student ID
• SSID
• No SSID
• Gender
• Ethnicity
• Date of Birth
• Special Programs (Gifted, Bilingual, LAP Reading,
  LAP Math, Special Ed., Low Income, Migrant, Title
  I Reading, Title I Math)
• Student Status (Foreign Student, Private or
  Home-schooled)
• Errors
• Approval Status
• Edit Type
• Test Type and Test Status

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Sorting Student Records

• District-Building
• Grade Level
• Student Last name and First name
• SSID
• Date of Birth
• Test Type by Subject

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Demographic variables that you cannot edit in
WAMS, only in CSRS

• Student Last Name
• Student First Name
• Student Middle Initial
• SSID
• Gender
• Date of Birth

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Demographic variables that you can edit in WAMS

• District Student ID
• Ethnicity
• Special Programs (Gifted, Bilingual, LAP Reading,
  LAP Math, Special Ed., Low Income, Migrant, Title
  I Reading, Title I Math)
• Student Status (Foreign Student, Private or
  Home-schooled)
• CSRS Grade Level
• Enrollment Date District
• Exit Date District
• Enrollment Date School
• Exit Date School

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Understanding error messages Where to go for help

• On-line Help Tab
• WAMS Record Reconciliation Manual
• Contact OSPI
• Data Unit [phone] RRData_at_ospi.wednet.edu
• Invalidations and Medical Exemptions
• WASL Hotline [phone] assessment_at_ospi.wedne
  t.edu
• WAAS and Medical Exemptions
• Carol Dyer [phone] cdyer_at_ospi.wednet.edu
• IT Customer Support 1-[phone] customersuppo
  rt_at_ospi.wednet.edu