Using Medical Log Entries In PowerSchool

1
Using Medical Log Entries In PowerSchool

• How Haralson County Schools
• securely track students
• with medical issues and their
• visits to the school nurse

2
The Emergency/Medical Page in PowerSchool

• Our nurses needed to know which students have
  parental permission to visit the school clinic
  so we created a custom field on the
  emergency/medical page of PowerSchool.
• We chose this page in PowerSchool because it
  allows the nurse to see all relevant medical
  information on students visiting the clinic
• We update the Emergency/Medical page at the
  beginning of each school year

3
From the Server we added this field on the
Emergency/Medial Page in PowerSchool
Consent to see nurse
Im not here to cover how to customize pages in
PowerSchool, but here is a very brief description
of how we customized this field We pulled the
page down from the server... made the
modification to the page (html code) and then
placed the page back on the server in the custom
pages folder not something for the faint of
heart and not something that I am comfortable
doing without a technology person by my side.
4
Creating Different Log Types

• If your district doesnt have Medical in your
  log types, it will need to be created

5
Creating a new log type, such as Medical
District Level Start Page - District Setup - Log
Types
6
Setting Up A User Group

• You will need to set up a user group for NURSES

7
Creating a Nurse group
Start page, System Admin., Security, Groups
8
Group Rights

• Your System Administrator will need to decide
  which rights the nurse should have to
  productively perform their job.
• Without breaking any FERPA or HIPPA Laws

9
Security

• Once the group is set up, your Power School
  Administrator will need to determine which log
  type the nurse will have privileges to. Our
  nurses have access to MEDICAL logs only
• Check the student screens that your nurses will
  need to access.
• NURSES ARE THE ONLY EMPLOYEES IN OUR DISTRICT
  WITH ACCESS TO MEDICAL LOGS

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The Power School Administrator should determine
rights the nurse will need.
Our nurses have access to MEDICAL logs onlyNO
ONE ELSE IN OUR DISTRICT CAN ACCESS TO THE
MEDICAL LOGS!Then check the student screens that
your nurses will need to access
Accessible Medical Logs Only
Accessible Student Screens
Start Page, System Admin., Security, Groups, Edit
Group
11
Turning Modifiable pages off and on

• You may want to Turn off pages in PowerSchool
  that nurses have access to modify, but do not
  need.

12
Turning Off/On Modifiable Pages
Start page, System Admin.,Security, Access to
Page Permission Click the drop down, choose ON,
find the pages in PowerSchool that nurses do not
need to modify and at the bottom of those pages
turn them off
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Modify Access Privileges for this page
Make sure that you see this at the bottom of the
pages
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Access Privileges
Once you click Modify Access Privileges for this
page then you simply select the appropriate
level of access for the group
15
Reports

• Nurses run several different reports tracking
  students seen in the school clinic
• After seeing a student, they send a report home
  to the parents detailing the clinic visit
• At the end of each day, week, or month the nurse
  can run a report on all students they have seen

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Running a Report for One Student
After seeing a student in the school clinic and
logging it into PowerSchool under Log Entries.
The nurse prints this page so the parents will
know their child has been seen. Because the nurse
only can access Medical in the log entries
this is all the data that the parent/child will
see.
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Running a report for a day, week or month
Start Page, Special Functions, Search Log
Entries, Choose medical for type -Add your
dates - submit
On the next page select List Log Entries
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My Contact Information

• Vicki W. Bradley
• SIS Specialist
• Haralson County Board Of Education
• 770-646-3882 Ext 243
• vicki.bradley_at_haralson.k12.ga.us