Project Management and Risk

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Project Management and Risk
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In-class

• In groups of three

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Definitions

• Project Management a system of procedures,
  practices, technologies, skills, and experience
  needed to manage a project

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Acronyms

• SEPM
• SPM
• PM
• SPMP

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Objectives of SEPM

• Delivery of a product that reliably performs
  specified functions developed within cost and
  schedule
• Real world

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Wise man

• If youre late, they will be angry.
• If youre over budget, they will shout.
• But if you dont deliver, they will never
  forgive you.

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5 Functions

• Planning
• Organizing
• Staffing
• Leading
• Controlling

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Planning

• Specify goals and objectives for project
• Specify strategies, policies, plans for achieving
  goals

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Planning Activities

• Set objectives
• Develop policies
• Forecast future and anticipate events. Assess
  risk
• Analyze alternatives including planning for
  subcontractors
• Prepare budgets
• Develop project plan

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Organizing

• Identify project functions, activities, and tasks
• Describe organization of project team and
  identify dependence on external groups
• Select project management structure for
  monitoring, coordinating, and communicating
• Create position descriptions and define
  responsibilities and qualifications

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Staffing

• Fill positions
• Assimilate new personnel
• Educate and train personnel
• Evaluate personnel
• Compensate personnel

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Filling Positions

• This is perhaps the most important part of
  project management

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Assimilation and Education

• Ensure staff are familiar with project objectives
  and schedules
• Education
• Training

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Leading

• Provide vision and direction
• Create effective work environment
• Motivate personnel
• Supervise and coordinate personnel and activities
• Resolve conflicts
• Handle changes

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Supervision and Motivation

• Supervision
• Motivation

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Controlling

• Ensure the project goes according to plan
• Set goals
• Monitor
• Measure results
• Initiate corrective actions
• Reward and discipline

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Creating a Project Plan

• Task list
• Resources
• Network of tasks

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Task list
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Resources
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Network of Tasks

• How are all the tasks related?
• What is the critical path?
• What are the milestones?

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IEEE Std 1058

1. Introduction
2. Clause 1 Overview
3. Clause 2 References
4. Clause 3 Definitions
5. Clause 4 Project Organization
6. Clause 5 Managerial Process Plans
7. Clause 6 Technical Process Plans
8. Clauses 7-9 Work Packages, Schedule, and Budget

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1. Introduction

• Project Overview
• Project Deliverables
• Evolution of the SPMP
• Reference Materials
• Definitions and Acronyms

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2. Project Organization

• Process Model
• Organizational Structure
• Organizational Boundaries and Interfaces
• Project Responsibilities

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3. Managerial Process Plans

• Startup Plan
• Estimation Plan
• Work Plan
• Control Plan
• Risk management Plan
• Project closeout plan

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4. Technical Process Plans

• Process Model
• Methods, Tools, Techniques
• Infrastructure plan
• Product acceptance plan

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5. Work Packages, Schedule, and Budget

• Work Packages
• Dependencies
• Resource Requirements
• Budget and Resource Allocation
• Schedule

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Dos and Donts of management

• Use metrics
• Be realistic
• Allow preliminary design adjust plan
• Dont accept arbitrary plans

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Group

• Three papers were assigned one by Forte, one by
  Henderson, and one by McConnell. They are all
  written from a different point of view.
• In teams of three