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Title:

How to Run Effective Meetings

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A meeting is defined as the coming together of two or more persons for the ... Identify and invite participants. Consider matters of protocol. Running the Meeting ... – PowerPoint PPT presentation

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Title: How to Run Effective Meetings


1
How to Run Effective Meetings
  • Group Members Jenny Johnson and Jessica Schieck

2
Objectives of Running Meetings
  • Know two types of meetings
  • Know objectives that must be met in the planning
    process
  • Know the chronological process of a meeting
  • List two ways to close a meeting

3
Definition of a Meeting
  • A meeting is defined as the coming together of
    two or more persons for the transaction of a
    common lawful order of business. Deliberative
    assemblies, such as committees, meet to make
    decisions or to develop recommendations.
  • Two types of meetings
  • Public
  • Private

4
The Planning Process
  • Establish the meetings objectives
  • Prepare the meeting agenda
  • Determine timing and physical arrangements
  • Identify and invite participants
  • Consider matters of protocol

5
Running the Meeting
  • Introduction of business
  • What precedes debate
  • Obtaining the floor

6
Running the Meeting Cont
  • Motions and Resolutions
  • Seconding the Motions
  • Stating the Question

7
Running Meetings Cont
  • Debate
  • Secondary Motions

8
Running Meetings Cont
  • Putting the Question and Announcing the Vote
  • Proper Motions to Use to Accomplish Certain
    Objects

9
Wrap-up and Follow-up
  • Plan the follow-up procedure before the meeting
  • Adjust the procedure during the meeting
  • Consolidate the procedure after the meeting

10
Reference List
  • How to Conduct a Meeting-CGA-Certified General
    Accounts Association of Canada.
    http//strategis.ic.gc.ca/SSG/mi00633e.html
  • How to Conduct Successful Meetings.
    http//www.bizmove.com/skills/m81.htm
  • Roberts Rules of Order Revised-I.
    http//www.constitution.org/rror/rror-o1.htm
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