Case study: Planning and Programming Process in NSO of Mongolia

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Case study Planning and Programming Process
in NSO of Mongolia

• Davaasuren Ch
• Lecturer/Statistician UNSIAP
• 14 16 January 2004
• Luang Prabang, Lao PDR

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Outline of Presentation

• About the NSO
• Strategic planning process
• Implementation
• Performance evaluation

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About NSO of Mongolia

• The system of official statistics is largely
  centralized and composed of
• The National Statistical Office as the main
  actor
• Local statistical divisions, under the direct
  management of the NSO
• Other governmental agencies authorized to collect
  statistics, such as Bank of Mongolia, Ministry of
  Finance etc.
• The NSO of Mongolia was established in 1924.

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About NSO of Mongolia

• The Law on Statistics is the legal basis to carry
  out statistical activities.
• The mission of the National Statistical Office,
  Mongolias official statistical agency, is to
  provide national and international users with a
  high quality, cost-effective and objective
  statistical service.

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About NSO of Mongolia

• Main functions of the NSO
• Collect, compile, publish and disseminate the
  fundamental statistics
• Conduct censuses and surveys
• Buildup and maintain the statistical
  infrastructure registers, classifications,
  nomenclatures, databases
• Develop and improve the statistical methodology.

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About NSO of Mongolia

• According to the Law, the statistical activities
  of NSO and other producers of official statistics
  must be carried out in compliance with the
  fundamental principles of official statistics.
• In 1997, the Government of Mongolia initiated the
  public sector management reform program and
  adopted strategic management approach.

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About NSO of Mongolia

• The NSO was one of the implementing agency of the
  reform initiatives on the pilot basis.
• The experience gained from the implementation was
  useful in extending the reform program to other
  governmental agencies.

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Why does it need a strategic planning?

• Since 1990 Mongolia has been moving from
  centralized planning system to a market economy
  and democratic society.
• According to this the objectives of official
  statistics, its environment, and the field of its
  activities are changing rapidly.
• New directions, new statistical culture and new
  statistics are needed.

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Why does it need a strategic planning?

• A systemic planning and programming of
  statistical activities are essential in
• reforming and developing official statistics
  efficiently and effectively
• keeping it sustainable and relevant to the needs
  of users.

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Planning and Programming Process in the NSO
Strategic framework
Multi-annual Plan
Performance Evaluation
External. environ. analysis.
Description of current situation.
Evaluation Monitoring
Objectives
Annual plan review
Action programs
Mission
Annual Plan
Vision
Budget
SWOT analysis
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Multi-Annual Integrated Statistical Plan
Laws and Regulations
Issues
Mission
Vision
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Multi-Annual Integrated Statistical Plan
Objectives
Strategy
Strategy
Strategy
Action Programs
Annual Plan Budget
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Goal and Objectives. Example 1.
Goal One To improve the quality and consistency
of official statistics.
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Goal and Objectives. Example 1.

• Objectives.
• To improve coordination for internal data
  exchange within the NSO
• To revise and reduce the number of
  questionnaires to harmonize them
• To use available administrative data sets
• To introduce the sample survey techniques
• To introduce statistical data analysis
  techniques
• To introduce data management techniques.

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Goal and Objectives. Example 2.

• Goal two
• Improve data dissemination and publication.
•  

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Goal and Objectives. Example 2.

• Objectives
• To develop a systematic approach for publication
  and dissemination with regular publication and
  release date.
• To introduce and implement data dissemination
  standards.
• To introduce the cost recovery dissemination
  system.

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Action Programs
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Action Programs

• Steps or actions required to achieve an
  objective.
• Assign unit or team which will be responsible for
  the each step or action to be completed.
• Determine when these steps or actions will be
  carried out and completed.
• Determine resources needed to be allocated to
  carry out the required steps or actions.
• Establish feedback system needed to monitor
  progress within each action or step.

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Annual plan
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Annual plan

• Statements of measurable results to be
  accomplished within the year of the annual plan.
• More detailed listing of work to be done

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Budgeting

• Determine the amount of financial resources
  required to achieve the annual plans objectives.
• Allocate available financial resources to ensure
  their best possible use in achieving the plans
  objectives.
• Controll the use of available resources to ensure
  the achievement of plan objectives.

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Performance Evaluation
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Results management

• Monitoring
• Management reports
• Annual results
• Individual Results
• Annual plan review

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Factors that contributed to start the strategic
planning process

• Government support.
• International support.
• Staff support.
• Performance measurement.
• Involvement of main stakeholders.