ELECTION 23

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TELANGANA ASSEMBLY ELECTIONS - 2023
Dr. Priyanka Ala, IAS
District Election Officer Collector, Bhadradri
Kothagudem
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WELCOME

• Training to  POs and APOs
• TELANGANA ASSEMBLY ELECTIONS- 2023
• Bhadradri Kothagudem

RESPECT THE TRAINING HONOR THE COMMITMENT CHERISH
THE RESULTS
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PLEASE NOTE "This PowerPoint presentation serves
as a condensed reference guide, providing a
comprehensive summary of key aspects related to
polls for your convenience. It is important to
emphasize that the Election Commission of India
mandates that all presiding officers must have a
thorough understanding of the Presiding Officer's
Handbook. Therefore, this manual should never be
considered a replacement for the Presiding
Officer's Handbook. In addition to this,
Presiding Officers must remain vigilant and stay
updated with the announcements/amendments issued
by the Election Commission of India periodically.
The information in this manual is intended for
ready reference purposes only and should
complement, not replace, the official guidelines
provided by the Election Commission of India."
K. KIRAN KUMAR, DLMT, 7013957876
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BRIEF OUTLINE OF DUTIES OF PRESIDING OFFICERS
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INTRODUCTION
? Polling is an important event in the election
process. ? It is through which the elector
expresses his/her choice of the candidate to
represent him/her. ? It should be conducted as
per the law and procedure prescribed. ? The idea
of all these rules and procedures is to have a
reasonably free and fair, peaceful poll. ? Sec
25 of RP Act 1951 deals with setting up of
polling station with the prior approval of
ECI. ? Poll should be conducted in the specified
station only. Otherwise it will become null and
void ab-initio.
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I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION
PROCEDURE
DUTIES AND FUNCTIONS OF POLLING PERSONNEL

1. ON THE DAY PREVIOUS TO POLL
2. BEFORE COMMENCEMENT OF POLL
3. DURING THE POLL
4. END OF THE POLL

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I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION
PROCEDURE
DUTIES AND FUNCTIONS OF POLLING PERSONNEL

1. ON THE DAY PREVIOUS TO POLL
2. BEFORE COMMENCEMENT OF POLL
3. DURING THE POLL
4. END OF THE POLL

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DUTIES AND FUNCTIONS OF POLLING PERSONNEL I.
ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION
PROCEDURE
Attend all rehearsal and Training Classes
Modus operandi of EVM
Clarification of doubts
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Components of EVM
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Various Component of EVM - Balloting Unit
This is the unit the voter operates to exercise
his / her franchise The Interconnecting cable
is permanently attached to the Balloting Unit
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Various Component of EVM - Balloting Unit
Interconnecting Cable Slide Switch Window Ready
Lamp (Green)
Numbers in Braille Candidate"s Button
Candidate"s Lamp Ballot Paper Screen
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Various Components of EVM Control Unit
Busy Lamp (Red) Display Section Candidate Set
Section Result Section Ballot Section Power ON
Lamp (Green)
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Various Components of EVM - Control Unit How
to open
Press Latch to release
Bottom Compartment Cover
Pull to open cover
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Various Components of EVM Control Unit Back
side detail
Power Switch Socket for connecting
Data Interface. Socket for Interconnecting
Cable of Balloting Unit
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Various Components of EVM Display Section
Busy lamp glows RED when the Ballot button
is pressed by polling officer to enable the
voter to cast vote. It goes off when the voter
has cast his vote.
When no button is operated for 10-15 minutes,
the CU goes to power save mode. Indicated by
flickering of green ON lamp in every 5 seconds.
Busy Lamp (Red) Dual Line Digital Display Panel
Power ON Lamp (Green)
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Various Components of EVM Control Unit -
Result Section
Close Button
Frame for Paper Seals
Result Button
Result Section Outer Door
Clear Button
Holes to pass thread for sealing
Inner Compartme nt Door
Outer Door
Inner Latches
Print Button
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Various Components of EVM Control Unit -
Ballot Section
Total Button Buzzer Ballot Button
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VVPAT Opening of Paper Compartment
Paper Compartment after opening
Lift side Latch to open Compartment
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VVPAT
Loading of Paper Rolls
Insert spindle into Paper Roll
Press down Paper Roll into space provided
Insert Paper into Paper Guide
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VVPAT - CONNECTIONS
Connect cable from Ballot Unit to BU Interface
connector matching the coloured latches
(red/black connector)
Open connector compartment of VVPAT
Connect VVPAT cable to BU interface connector of
Control Unit matching the coloured latches
(red/black connector)
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VVPAT setup with CU and 1BU
Attach BU Cable to VVPAT VVPAT Cable to CU
K. KIRAN KUMAR, SGT MPPS Mohalla No.16
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• DUTIES AND FUNCTIONS OF POLLING PERSONNEL
• ON THE DAY PREVIOUS TO POLL
• Arrival at the Distribution Centre
• Identification of polling station
• Familiarizing the Polling Team
• Itinerary to and from the PS
• Collection of Polling Materials.

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MOST IMPORTANT POLLING MATERIALS
Marked copy of Electoral roll Register of Voters
(17 A) Voters Slip Indelible ink Tendered
Ballot paper Arrow cross mark Self inking
pad Metal seal Copy of specimen signature
of candidate / Election agent
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MOST IMPORTANT POLLING MATERIALS Green Paper
seal, Strip Seal, Special Tag, Address Tags
Black Cover to keep Mock Poll Slips Plastic Box
to keep Black cover containing Mock Poll Slips
Pink Strip to seal the Plastic Box Presiding
Officers Diary, Declaration etc Sample of EVM
Balloting Unit List of ASD, CSV 16 Point Report
as per Annexure 13, Visitors Sheet
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EVM verification at Distribution Center

• Check only EVMs allotted, pertains to your

PS and has the correct ballot papers of

• Parliament Constituency.
• Check Cand. Set Section of CU is sealed and
  address tag is firmly attached
• Ensure correct ballot paper is affixed on the
• BU and is sealed properly
• Check the slide switch is set correctly. If 2
  BUs are there ,for 1st BU slide switch is at 1
  and 2nd BU is at 2.
• Ensure address tags are properly attached
• to the cases of EVMs

• Verify functioning of EVM by switching on the
  power and then dont forget to switch it off. Do
  not connect or touch VVPAT.

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Material Verification at distribution centre

• Paper Seal
• Ensure that paper seals and strip seals are not
  damaged and are numbered.
• Electoral roll
• Verify that the electoral roll pertains to PS
  allotted to you.
• Ensure that all the pages are there and print is
  clear
• Ensure that supplement 1 and 2 at are attached to
  the electoral roll
• Ensure that postal ballot / EDC voters are marked
  in the electoral roll as
• PB/EDC.
• Team Departure
• Interact with your team and sector officer.
• Board the bus and reach the PS with all
  material.
• Dont leave any material unattended.

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• DUTIES AND FUNCTIONS OF
• POLLING PERSONNEL
• II. ON THE DAY PREVIOUS TO POLL
• 6. ARRANGEMENT OF POLLING STATION
• Set up of PS (Slogans / Photo etc. should be
  covered or removed)
• Set up of Voting Compartment as per the
  specifications of the EC
• Display of Notices of polling area, list of
  contesting candidates in Braille language also.
• Remove all publicity material with in 100 meter
  areas
• Fix boards of polling staff and other
  directions/cautions
• Conduct meeting with the polling team and allot
  the duties as per their capabilities
• prepare the covers to some extent by filling the
  possible details and also fill the forms with
  details of possible extent
• Arrange the forms in the order of the activities
  on poll
• i) day like mock poll certificate, declaration
  for commencement of poll..

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Assured Minimum Facilities (AMF)
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FACILITIES FOR People with Disabilities
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POLLING STATION LAYOUT
PO 3 with CU
Polling Agents
Voting Compartment
PO 2
PO 1
BU VVPAT
Presiding Officer
Voter
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Notice showing the polling Area Form 7A
A copy of the list of candidates- Form 7A
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• DUTIES AND FUNCTIONS OF POLLING PERSONNEL
• III. BEFORE COMMENCEMENT OF POLL
• Assignment of Duties to Polling Officers
• Appointment of Polling Agents
• Preparation of EVM
• Mock Poll
• Sealing of EVM

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1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
1st POLLING OFFICER 2nd POLLING OFFICER 3rd
POLLING OFFICER
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DUTIES AND FUNCTIONS OF POLLING PERSONNEL 1.
Assignment of Duties to Polling Officers 1ST
POLLING OFFICER
Verification of identity of Electors
Read out serial No and entry of the elector in
the electoral roll
In charge of marked copy
In charge of Marked Copy
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Status of Photo Voter Slip

• Earlier the EC has permitted Photo Voter Slip as
  a Document of Evidence to exercise of Vote. Now
  the Election Commission has disallowed the Photo
  Voter Slip as a Document of Evidence to exercise
  the vote. However the Photo Voter Slip will
  continue and issued to Electors as a part of the
  awareness building exercises. The Photo Voter
  Slip will not be accepted for the purpose of
  Identification in Polling Station.

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List of eligible Documents

• EPIC Card It is necessary to produce for the
  identification at the Polling Station before
  casting their vote.
• In case of inability to produce EPIC the
  following Photo Identity Documents are used to
  establish the identity of the voter.
• Passport
• Driving License

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List of eligible Documents

1. Service ID Card for Government Semi Government
   Employees.
2. PAN Card
3. Pass Book with Photo issued by Bank / Post
   Office.
4. Smart Card issued by RGI under NPR
5. MNREGA Job card
6. Health Insurance Smart Card
7. Pension Document
8. AADHAR Card
9. ID cards of MPs / MLAs/ MLCs

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DUTIES AND FUNCTIONS OF POLLING PERSONNEL 1.
Assignment of Duties to Polling Officers 1ST
POLLING OFFICER
Redline across Voter box
Marking in the Photo Electoral Roll
Red circle for woman voters in addition
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1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
1ST POLLING OFFICER
Minor errors in the EPIC and Electoral roll may
be ignored and over looked.
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DUTIES AND FUNCTIONS OF POLLING PERSONNEL 1.
Assignment of Duties to Polling Officers
2nd
POLLING OFFICER
Obtain Signature or Thumb Impression of each
elector
In charge of indelible ink
Issuance of Voters slip
In charge of Register of Voters
From the upper tip of the nail to the bottom of
the 1st joint
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A note on Form17A- Register of voters

1. The second polling officers is the in charge of
   the Form17A
2. It comes under the category of statutory covers
3. It has columns of serial number, serial number of
   Elector in Electoral roll, Signature or thumb
   impression of the voter and remarks column.
4. serial number is preprinted or not printed it
   should be written in advance as 1,2,3..
5. The serial number of the Voter is noted down in
   second column as per the marked copy of the
   Electoral roll.
6. Write the nature of document the voter produced,
   in case of EPIC noted as EP, in case of others
   other eligible documents write the name and last
   four digits of the document.

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• Otain the full signature of the voter or clear
  thumb impression of the voter it is mandatory
• to allow the voter to caste his/her vote.
• Special records in 17A
• Violation of voting procedure- made a remark as
  not allowed to vote- voting
• procedure violated, signature of the presiding off
  icer against such remark is
• required It is recorded in 17C under rule 49M.
• There should be an entry for test vote in 17 A
  with continuing the sl.no.
• Voter deciding not to vote- made a remark as
  refused to vote and signature of
• residing officer is required against such remark.
  It is recorded in 17C under rule 49O.
• In case of CVC voters the serial number of the
  CVC list is noted in column 2 of 17A by
  suffixing PV e.g. the serial number is 5 to be
  written as 5PV
• In case of EDC an entry to be made in 17
  A. For that the serial No. of the such
• Polling person, Part No. and Name of the AC
  recorded in Col.No.2 and in Remarks
• Col. Write EDC against such person.
• After last entry in Form17A a line should be
  drawn and shall record the signed statement
  thereafter the serial number of last entry in
  Form17A is ---" and obtain the signatures of
• polling agents presented.

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DUTIES AND FUNCTIONS OF POLLING PERSONNEL 1.
Assignment of Duties to Polling Officers
3rd
POLLING OFFICER
In charge of Control Unit
Activating the Balloting Unit
Ensuring indelible ink mark
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2.Appointment of Polling Agents
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
Appointment letter in Form No.10 Appointment by
candidate or his election agent Revocation by
candidate or his election agent Compare specimen
signature in case of any doubt Pass for polling
agents
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POLLING AGENT

• ? Polling Agent is an important person who is
  eligible to enter into polling station, to
  observe the polling procedure, to make challenge
  and to ensure free and fair polling.
• The following are the important aspects regarding
  Polling Agents
• The Polling Agent should be the resident of the
  polling area and having a valid EPIC.
• He should appointed by the candidate / Election
  Agent of the Candidate.
• While allowing the Polling Agent the signature of
  the candidate / election agent should be
  verified with the signature affixed on the
  polling agent appointment form

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POLLING AGENT

• A candidate can appoint polling agent and relief
  agent, but given point of time only one agent
  should be present in the polling station.
• Any replacement before two hours of the end of
  the poll is not permitted.
• He is not allowed to take out electoral roll
  outside the polling station.
• Polling Agent should display his / her identity
  card issued by
• the Presiding Officer.
• They are requested to attend the polling station
  1 hour prior to commencement of the poll to
  enable the Presiding Officer to take up the mock
  poll and other activities related.

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2.Appointment of Polling Agents
DUTIES AND FUNCTIONS OF POLLING PERSONNEL

• Seating of polling agents
• Candidates recognized by the National Parties
• Candidates recognized by the State Parties
• Candidates recognized by State Parties of other
  States who have been permitted to use their
  reserved symbols in the constituency.
• Candidates of registered unrecognized parties
• Independent candidates

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3. Preparation of EVM
Press the latch
Pull out the cover
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3. Preparation of EVM
Connect VVPAT to Control Unit. Ballot Unit
to VVPAT
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3. Preparation of EVM
Switch on Power using Toggle Switch
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3. Preparation of EVM
Close the Rear Compartment
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Preparation of VVPAT

• Ensure paper roll knob is locked (horizontal
  position) before transportation
• In Polling Station, unlock the paper roll knob
  (vertical position).
• Don"t switch ON CU before VVPAT paper roll knob
  is in unlocked condition (vertical position).
• Establish right connection by following the color
  scheme.
• Switch ON" CU, the Power-On Green LED on VVPAT
  glows and VVPAT prints all 7 slips.
• Always switch OFF CU before making any connection
  or disconnection including change of b
• Don"t operate the paper roll knob till the end of
  the poll.

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MOCK POLL

• Conducting a mock poll is a mandatory condition,
  to instill confidence on the process of election
  and working of EVM with VVPAT.
• It should be taken 90 minutes prior to
  commencement of the poll.
• It should be conducted in the presence of polling
  agents. Polling Agents of At least 2 Candidates
  should be present at the time of Mock Poll . If
  1 agent is only present, wait for 15 minutes more
  to take up mock poll.

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MOCK POLL

• If Polling Agent of a Candidate is absent, one of
  the Polling Officers or other polling agents may
  record the votes for such candidates. ( Page No.
  58 Para 12.2.5)
• Even no polling agent is present at the time of
  mock poll, it should be
• conducted and reported to sectoral officer.
• The following steps are adopted for mock poll.
• Make necessary connections between BU, CU and
  VVPAT.
• Press the clear button to show them the total
  votes polled are nil.

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• Ask the Polling Agents to cast the votes to the
  candidates of their choice. Care should be taken
  to count the number of votes casted and the
  number shown in BU should be tallied.
• Press Close Button at the end of the mock poll.
• Press Result Button which displays details like
  No. of Candidates, Total Votes Polled, Candidate
  wise Votes polled and the End
• Press Clear Button as an end of mock poll and
  make the BU ready for poll.
• Prepare mock poll certificate.(Annexure 5 Part
  1)

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MOCK POLL
Set to zero (0) by clearing the machine
Press Ballot button. Busy lamp in the display
section will glow RED Simultaneously, the ready
lamp in the balloting unit will also start
glowing GREEN
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MOCK POLL
Ask any polling agent to press any of the
candidate"s button on the balloting unit
Then the ready lamp on the balloting unit
will go off.
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MOCK POLL
Simultaneously the candidate"s lamp near the
button will start glowing RED
Also a "beep" sound will be heard from
the control unit
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MOCK POLL
After a few seconds, the red
light near the Candidate"s name, red light in
the busy lamp and the beep sound will go off
This indicates the recording of vote in the
Control Unit
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MOCK POLL
The Details like Sl.No, Name and symbol of the
Candidate can be confirmed with the slip
appearing through VVPAT window
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MOCK POLL

• Press Total button for tallying the
• total votes polled
• At the end of mock poll, press CLOSE button

Repeat the process with the remaining agents
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MOCK POLL
Then the display panel will show the result
Then the display panel will show the result
Next press Result button
Next press Clear button and show the count
zero (0) to the agents
Certificate of Mock poll
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Packing of Mock Poll Slips

• Mock poll VVPAT paper slips should be stamped on
  their back side with rubber
• stamp having inscription MOCK POLL SLIP
• The mock poll VVPAT paper slips shall be kept in
  envelope made of thick black paper and sealed
  with seal of the presiding officer
• The presiding officer and polling agents must
  keep their signatures on envelope

• Number, name of PS, number and name of PC, date
  of poll and words paper slips of Mock Poll
  shall be written on envelope
• This envelope must be kept in separate plastic
  box for mock poll and sealed with pink paper
  seal placed all around.

VVPAT

• Seal should be in such a manner that opening of
  the box will require breaking of seal.
• Presiding officer and polling agents must put
  their signatures on pink paper
• seal.

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Order to be followed
During Mock
Poll
Seal (Result Section of CU and Drop Box of
VVPAT)
Switch off
7
Clear
6
Result
5
Close
4
Ballot (Mock Poll) 2
3
1
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C-R-C
Action during Mock Poll
Press the
button and wait till
is displayed
Close
POLL CLOSED
Thereafter, press
is displayed
Result button and wait till
END
Clear
END
Thereafter, press
button and wait till
is displayed
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HANDLING OF EVM AND VVPAT DURING ACTUAL POLL
REPLACEMENT OF EVM AND VVPAT DURING ACTUAL POLL
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SEALING OF EVM
Signatures of Presiding Officer and Polling
Agents on the paper seal Verification of
signatures of agents.
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Sealing of CU and VVPAT after completion of Mock
Poll and
Before starting Actual poll
Newly designed Pink Paper Seals and Green Paper
Seals for sealing of EVMs
Green Paper Seal

• The modified Green Paper Seal is now provided
  with self-adhesive stickers at both ends on
  white side and marked as A and B .
• Outer strip seal is not required for sealing of
  CU
• PrO should affix his signature immediately below
  the serial number. It shall also get signed by
  such the candidates or their polling agents if
  they desire.

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Sealing of EVM
Special Tag

• Write serial number of CU on its front and sign
  on the back side. Also allow the polling agents
  on the back side.
• Read out the serial number on the special tag and
  allow polling agents to note
• down.
• Place the special tag in the compartment of close
  button.
• Fix special tag to seal with the inner
  compartment covering clear and result
• buttons.
• After affixing the green seal close the
  compartment door.
• Run a twine through the hole of the compartment
  door attach special tag seal it.

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Before starting Actual poll
Sealing Result Section of CU after completion of
Mock Poll and
Sealing of Result Section of the Control Unit
with Green Paper Seal after mock poll
Green Paper Seal
Special Tag
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• Sealing Result Section of CU after completion of
  Mock Poll and
• Before starting Actual poll
• Closing and sealing of outer cover of result
  section with address tag
• Pass thread through holes (left side of the
  cover)
• Attach address tag after signing
• Affix metal seal

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SEALING OF DROP BOX OF VVPAT WITH THREAD USING
ADDRESS TAG
BEFORE ACTUAL POLL
The lower part of the VVPAT unit, i.e. drop box,
is sealed with the thread and Address Tag before
actual poll starts.

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7
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To understand meaning of the message display of
EVMs
Link Error The interconnecting cable is not
connected to Control Unit properly OR Slide
switch position in the Balloting Unit is not set
at correct number OR Balloting units have not
been inter-linked in correct sequence
LINK ERROR - 1
Pressed Error One of the candidates button in the
Balloting Unit is either kept pressed or jammed
PRESSED ERROR
Error The Control Unit cannot be used further
ERROR
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• DUTIES AND FUNCTIONS OF POLLING PERSONNEL
• IV. DURING THE POLL
• Commencement of poll
• Admission into the Polling Station
• Enforcement of Election Law
• Other important functions

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1.Commencement of poll
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
IV. DURING THE POLL

1. Warning about secrecy of voting
2. At the stroke of the hour fixed
3. Declaration by the Presiding Officer
4. Precautions about indelible ink
5. Maintenance of register of voters in form No.17 A
6. Maintenance of PO"s Diary
7. Maintenance of visitors sheet
8. Entry of voters to PS to be regulated

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TALLYING OF NUMBER OF VOTES POLLED PERIODICALLY

1. Polling Officer will tally the number of votes
   polled during every two hour interval by
   pressing total button.
2. For separate counting for men and women they have
   to prepare necessary statement.
3. Format may be in the following manner.

Hours Men Women Total total Men
Cumulative Women Total
7 AM 9 AM
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1.Commencement of poll
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
IV. DURING THE POLL
Entry of voters to PS to be regulated
Infirm/ blind, Women voters with babies in arms
should be given preference
Separate Queues for men and women
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2. Admission into the Polling Station
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
The electors The Polling Officials Each
candidate, his election agent and one polling
agent of each candidate at a time Persons
authorized by the Election Commission Public
Servants on duty Child in arms accompanying an
elector A person accompanying a blind or an
infirm voter Identifying officers
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3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
a. Declaration of Elector about his age
Obtain declaration as in annexure 15
Inform the penal provision in section 31 of the
R.P.Act
Imprisonment for one year or fine or both
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3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
b. Maintenance of secrecy
Violation of maintenance of secrecy is
punishable with imprisonment which may extend to
three months or fine or with both as per
section128 of the Representation of People Act ,
1951.
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3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
c. Prohibition of canvassing in or near PS
Canvassing of Votes Soliciting the vote of any
elector Persuading any elector not to
vote for any particular candidate
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DUTIES AND FUNCTIONS OF POLLING PERSONNEL
3. Enforcement of Election Law c. Prohibition of
canvassing in or near PS Persuading any elector
not to vote at the election Exhibiting any notice
or sign relating to the election --are
punishable under section 130 of the RP Act.
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3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
d. Other offences Disorderly conduct in or near
PS (section 131) Misconduct at the PS (section
132) Failure to observe procedure for voting
(section 132 A) Illegal hiring or procuring of
conveyance (section 133) Breaches of Election
duty (section 134) Going armed to or near PS
(section 134 B) Booth capturing (section 135 A)
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3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
d. Other offences Smoking to be prohibited inside
the PS Polling agents are not permitted to bring
mobile phones inside the PS Photography
prohibited inside the PS Wearing of badges/emblem
etc bearing the names of candidate Political
leaders or Symbols etc are prohibited. Impersonati
on is punishable under the Indian Penal Code
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Important provisions of Representation of Peoples
( RP
Act 1951
Sec Content Content Content Content Content Content Punishment for Violation Punishment for Violation
128 Maintenance of secrecy of vote by voter and by all others participating in Election process e.g. officer, clerk, agent or any person. Maintenance of secrecy of vote by voter and by all others participating in Election process e.g. officer, clerk, agent or any person. Maintenance of secrecy of vote by voter and by all others participating in Election process e.g. officer, clerk, agent or any person. Maintenance of secrecy of vote by voter and by all others participating in Election process e.g. officer, clerk, agent or any person. Maintenance of secrecy of vote by voter and by all others participating in Election process e.g. officer, clerk, agent or any person. Maintenance of secrecy of vote by voter and by all others participating in Election process e.g. officer, clerk, agent or any person. Imprisonment 3 months. for
129 Employee"s at election dissuade any person to influence voting. duty act not for to an y persuade candidate or or Imprisonment to 6 months fine or both. up or
130 Prohibition of canvassing hin 100 meters of PS By candidates or agents wit By polling agents inside PS Polling agents should not wear cap, scarf etc with party symbols. Prohibition of canvassing hin 100 meters of PS By candidates or agents wit By polling agents inside PS Polling agents should not wear cap, scarf etc with party symbols. Prohibition of canvassing hin 100 meters of PS By candidates or agents wit By polling agents inside PS Polling agents should not wear cap, scarf etc with party symbols. Prohibition of canvassing hin 100 meters of PS By candidates or agents wit By polling agents inside PS Polling agents should not wear cap, scarf etc with party symbols. Prohibition of canvassing hin 100 meters of PS By candidates or agents wit By polling agents inside PS Polling agents should not wear cap, scarf etc with party symbols. Prohibition of canvassing hin 100 meters of PS By candidates or agents wit By polling agents inside PS Polling agents should not wear cap, scarf etc with party symbols. Punishable with fine of Rs.250/- Punishable with fine of Rs.250/-
131 Disorderly conduct by polling agent, election agent, candidates in or near PS like rude behaviour with polling staff or any person, shouting, use of mega phones/loud speakers etc. Disorderly conduct by polling agent, election agent, candidates in or near PS like rude behaviour with polling staff or any person, shouting, use of mega phones/loud speakers etc. Disorderly conduct by polling agent, election agent, candidates in or near PS like rude behaviour with polling staff or any person, shouting, use of mega phones/loud speakers etc. Disorderly conduct by polling agent, election agent, candidates in or near PS like rude behaviour with polling staff or any person, shouting, use of mega phones/loud speakers etc. Disorderly conduct by polling agent, election agent, candidates in or near PS like rude behaviour with polling staff or any person, shouting, use of mega phones/loud speakers etc. Disorderly conduct by polling agent, election agent, candidates in or near PS like rude behaviour with polling staff or any person, shouting, use of mega phones/loud speakers etc. 3 months imprisonment or fine or both. 3 months imprisonment or fine or both.
9 6
100
Important provisions of Representation of Peoples
( RP) Act 1951
Sec Content Punishment for Violation
132 Misconduct or disobedience of lawful directions by PrO. In case of re-entry into the PS by the miscreant. Removal of such person by PrO/Police Officer. Imprisonment upto 3 months or fine or both.
133 Illegal hiring or procuring of conveyance at elections. Imprisonment upto 3 months or fine or both.
134 Breach of official duty in connection with elections. Punishable with fine upto Rs.500/-
134 A Govt employee not to act as election agent /polling agent/ counting agent. Imprisonment upto 3 months or fine or both
101
Important provisions of RP Act 1951
Sec Content Punishment for Violation
134 B Prohibition of going armed to or near the PS. Imprisonment upto 2 years or fine or both.
135 Removal of ballot papers from PS. Imprisonment for a term of 1 year or fine or both.
135 A Offence of booth capturing. Impri sonment from 1-3 years. For Govt employees 3 - 5 years and fine.
136 Fraudulent or unauthorised destruction of election papers, documents , ballot papers, ballot boxes or abetting to any such act. I m p r i s o n m e n t u p t o 6 months or fine or both for Govt employees upto 2 years or fine or both
102
4. Other important functions
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
PO"s entry in Voting Compartment during
Poll Voting of blind and infirm voters
Adjournment or stoppage of Poll Tendered Vote
103
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
4. Other important functions Challenged Votes
Challenge fee
Challenge fee
Burden of proof
Return/forfeiture of challenge fee.
Summary enquiry
104
4. Other important functions
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
Refusal to observe voting procedure
Put signature below the entry in the remarks
column
Withdraw and cancel voters slip
Inscribe the fact in Register of Voters
Never change the Sl.No in 17 A
105
4. Other important functions
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
Electors deciding not to vote
Signature Or thumb impression of the elector
against the entry
Inscribe Refused to Vote in remarks column of
register of voters (17 A)
Shall not Compel to cast his vote
Shall not Compell to cast his vote
Never change the Sl.No in 17 A
Never change the Sl.No in 17 A
106
4. Other important functions
DUTIES AND FUNCTIONS OF POLLING PERSONNEL

• Protocol of Replacement of EVM VVPAT
• In Case the CU or BU does not work properly
  during Poll, replacement of whole EVM (CU BU
  VVPAT) should be replaced. In such case, only 1
  vote to each contesting Candidate including NOTA
  should be polled in Mock Poll.
• In case the VVPAT does not work properly during
  Poll, replacement of only VVPAT is required and
  no mock will be conducted.
• During Mock Poll CU or BU or VVPAT does not work
  properly,
• only defective one should be replaced.

107
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
4. Other important functions USE OF NEW VOTING
MACHINE
Mock poll should be conducted for the new
machines
Read out a further Declaration in part II of
Annexure 6
108
4. Other important functions
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
VOTER ASSISTANCE BOOTH CANDIDATE"S ELECTION BOOTH
VOTING BY PROXY (CSV)
109
To have knowledge of the manner of close of poll
PrO canu/s 57(1) adjourn poll at PS
when Natural calamity like flood, heavy
snowfall, severe storm etc. Non-receipt/loss/dama
ge to essential materials like EVMs, ballot
papers, electoral roll etc. Disturbance of peace
at PS making it impossible to conduct poll Non
arrival of polling party at PS due to obstruction
on the way or serious difficulty Any other
sufficient cause He reports such fact to You and
you shall report to ECI for further directions
110
To have knowledge of the manner of the close of
poll
u/s 58, poll at any PS can be declared void by
ECI if at that
PS
EVM accidentally/i ntentionally
destroyed/lost /damaged and You are satisfied
that result cant be ascertained
EVM develops mechanical failure during course
of recording of votes
Any irregularity/er ror in procedure is
likely to vitiate the poll
EVM has been unlawfully taken away by
unauthorized person
111
VOTING BY BLIND AND INFIRM VOTERS

• 1. Blind and infirm voter are permitted to take a
  companion of not less then 18 years .
• No person shall be permitted to act as the
  companion of more than one elector at any
  polling station on the same day.
• Companion will be required to declare that he
  will keep secret the vote recorded by him.
• None of the polling staff shall act as a
  companion .

112
To be able to identify and address discrepancies
in voting process
PrOs entry (Rule 49 Q) into Voting Compartment
during poll when s/he feels
Elector who has entered voting compartment is
tampering/interfering with BU
BU kept in voting compartment isnt functioning
properly
Elector has remained inside compartment for
unduly long period
Note While entering, the PrO should accompany 2
or more polling agents present at the PS.
113
TENDERED VOTES

1. If a person presents himself at the polling
   station and seeks to vote representing himself
   to be a particular elector after another person
   has already voted as such elector, after
   verification of identity he will be allowed to
   vote by means of tendered ballot paper not by
   voting machine.
2. Tendered ballot will be kept in a separate cover.
3. Form 17 B should be used to record the details
   of Tendered Vote.
4. It also reflects in Form 17 C i.e. Accounts of
   the Votes recorded.

114
classified service voters ( CSV )

1. The Army Personnel who wish to vote through
   PROXY are called CSVs.
2. The Proxy should belong to such constituency
   where the voter belongs.
3. PROXY should have 18 years of age and not
   disqualified as elector.
4. Form 13 F / 28 A is submitted.
5. Write CSV against such voter in Marked Copy.

115
TEST VOTE UNDER RULE 49 MA

• It is related to Voters complaint, about wrong
  print of VVPAT Paper Slip against the button
  pressed on BU.
• Written Declaration from such elector is
  required.
• There should be second entry in Form 17 A for
  such voter.
• Permit the voter to record Test Vote in the
  presence of Presiding Officer and other polling
  agents.
• If allegation is found correct, stop polling and
  inform RO.

116
TEST VOTE UNDER RULE 49 MA

• If allegation is false, it is recorded in 17 A as
  false and get the signature of the such elector.
• Make entries of such test votes in part 1 of Form
  17 C.
• The punishment under the Rule 49 MA, for false
  allegation is 6 months of imprisonment or Fine
  of 1000 Rupees or both.

117
Voter from ASD List

• Voter to produce EPIC or permitted photo
  Document.
• Thumb impression in addition to signature to
  obtained in 17 A.
• Presiding Officer shall maintain a record and
  give a
• certificate at the end of the poll about
  electors allowed from ASD list.

118
VOTING BY EDC As per Instructions of Sub rule 2
of Rule 20of CE Rule 1961, If a voter on
election duty being a polling personal or other
public servants on election duty in a
Constituency of which he is an elector , wishes
to vote in person at an Election in the
constituency, before the day of poll. he shall
send an application in Form 12A to the RO so as
to reach him at least 4daysOr such shorter
period as the RO may allow
119
VOTING BY EDC

• The PO of a polling station shall take following
  action as per provision of Rule 35A of C.E. rules
  1961 Whenever any polling staff presents EDC for
  casting of vote at that polling station
• Obtain the signature of the person producing the
  EDC on the EDC.
• Have the name and electoral roll details as
  mentioned in the EDC entered at the end of the
  marked copy of the electoral roll with the
  particulars of electoral roll details. 3.Each
  such entry should be serially numbered
  consecutively after the last serial number of
  entries in the relevant part of electoral roll.
• 4. The EDC shall be retained by the First Polling
  Officer.

120
VOTING BY EDC In the Form 17A in the column meant
for serial Number of elector in the electoral
roll, the serial number ,part number and the
name of assembly Segment of the EDC holder shall
be mentioned . Example If EDC holder is enrolled
at S.No. 415 in Part No.25 of Kothagudem
Assembly Segment. The Entries in Column 2of Form
17A , in that case would
415/25/Kothagudem",
be
In the remarks column of Form17A , EDC Voter
shall be written.
121
VOTING BY EDC
The Presiding Officer Should note the total
number of electors who voted on production Of
EDC against the relevant item in the PO
Diary. In Item No.of Form 17C (Part-I) regarding
the total number of electors assigned to the
PS. The Figures of Total number of electors as
per the relevant part of electoral roll
Plus electors who voted on production of EDC
shall be indicated The PO shall keep all the
EDCs Produced in the PS in separate Envelope
mentioning there on the No. Name of the PS and
Total No.of EDCs inside the Envelope. The
Envelope shall be sealed and returned along with
the Election material ( Non Statutory Covers.)
122
(No Transcript)
123
(No Transcript)
124
FORM 12-D

• Persons whose age is above 80 years
• Persons with more than 40 of physical
  disabilities
• Can vote through postal ballot.
• Registration dates November 3rd, 2023 to November
  7th, 2023.

125
4. Other important functions
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
Must be a resident of the constituency concerned
Should have at least 18 years of age
VOTING BY PROXY (CSV)
Shall not be disqualified for regn. as an elector
Indelible ink on the middle finger
The letters PV should be suffixed in 17 A
126
CLOSING HOUR
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
Permit Electors present at the PS at the
hour appointed
Distribute slip with signature in full.
Announce the fact a few minutes before the
hour appointed
127
CLOSING THE CONTROL UNIT OF VOTING MACHINE AND
ACCOUNTS OF VOTES RECORDED

• Control unit will be closed by pressing close
  button on the control unit . No elector is
• left in the queue to vote after designated time.
• When close button is pressed, control unit shows
  total number of vote .
• Total number of vote should be noted in part-1 of
  form 17-C.
• Then power button will be switched off .
• Total number of vote recorded must be equal to
  voter register in form 17-A minus number of
  voters decided not to vote.
• Attested copies of form 17-C should be furnished
  to polling agent present.
• Voting machine should sealed and secured for
  transportation after disconnecting both units .
• Presiding Officer must complete his diary.

128
How to close seal EVM after poll
After the Close of POLL, remove the cap on Close
button in the Control Unit.
129
How to close seal EVM after poll
Press the button as shown. Poll is closed Fix
the cap back in its The Control unit displays
total no. of votes recorded.
130
How to close seal EVM after poll
Open the bottom compartment of the Control Unit
and Switch OFF Power and disconnect the
interconnecting cable
Pack the Control unit (with the Strip seal) and
Balloting Unit in their carrying cases
131
EVM Sealing Presiding Officer
Sealing after the CLOSE of Poll
After CLOSING the Poll, place the Control Unit
and Ballot Unit in their carrying cases, close
and seal with the Address tag
132
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
Supply attested copies of 17 C to Polling
Agents
Closing of Voters Register (17 A)
Make underline, signature of presiding officer
and polling agents
133
DUTIES AND FUNCTIONS OF POLLING PERSONNEL V. END
OF THE POLL
DECLARATION AT THE END OF THE POLL
134
DUTIES AND FUNCTIONS OF POLLING PERSONNEL V. END
OF THE POLL
Place the Control Unit and Balloting Unit in
their carrying cases, close and seal with the
Address tag
135
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING PERSONNEL
DECLARATION AFTER SEALING THE EVM
136
Sealing of Election Papers

• After the close of poll, all election papers
  relating to the poll shall be sealed in separate
  packets as required by Rule 49U of the Conduct
  of Elections Rules,1961 (Annexure-2).
• (ii) All the packets so sealed shall be taken to
  the Receiving Centre and handed over to
  Returning Officer or Officer-in-charge at the
  Receiving centre cum Strong Room.
• The large White Cover superscribed as EVM
  Papers comprising

• The unsealed envelope containing Account of votes
  recorded
• and Paper Seal (In form 17C)
• Unsealed envelope containing the Presiding Officer
  s Report
• (Parts - I, II and III)
• The sealed Black envelope containing printed
  VVPAT paper slips
• of Mock poll

iii.
shall be placed along with the Polled EVMs in the
Polled EVM strong room.
136
137
Election Papers Signature of Polling Agents

• The candidate or his election agent or his
  polling agent will put their
• seal/signature on envelopes containing these
  documents.
• the marked copy of electoral roll
• the Register of Voters
• Voters slips
• the used tendered ballot papers and the list of
  tendered votes in Form 17B
• the unused tendered ballot papers
• the list of challenged votes
• the unused and damaged paper seals, if any
• appointment letters of polling agents and
• any other papers that the Returning Officer has
  directed to be
• kept in a sealed packet.

137
138
First Packet EVM PAPERS COVER WHITE Colour

• EVM PAPERS COVER (Envelope No. 1/1)
• Envelope containing Account of votes recorded and
  Paper Seal (In form 17C)
• Envelope containing the Presiding Officers Report
  (Parts I(Mock Poll Certificate), II and III)
• Sealed Black envelope containing printed VVPAT
  paper slips of Mock poll
• Note All the above elections papers should be
  kept in unsealed envelope (Envelope No. 1/1) and
  should be kept in the Polled EVM Strong room.

138
139
SCRUTINY COVER Envelope No. 2/1
Second Packet SCRUTINY COVER WHITE Colour

• Unsealed envelope containing the Presiding
  Officers Diary
• Sealed Envelope containing the Register of Voters
  (17 A)
• Unsealed envelope containing Visit Sheet
• Unused envelope containing the List of blind and
  infirm electors in Form14-A and the Declarations
  of the companions.
• Note
• All the above election papers should be kept in
  unsealed White coloured master envelope
  (Envelope No 2/1).
• Polling Station wise scrutiny cover required for
  scrutiny should be stored separately in a strong
  room other than Polled EVM strongroom.

139
140
Third Packet STATUTORY COVER WHITE Colour

• Statutory Cover All envelopes will be sealed
  (Envelope No. 3/1)
• Sealed Envelope containing marked copy of
  electoral roll and list of CSVs (if any)
• Sealed Envelope containing voters slips
• Sealed Envelope containing unused tendered ballot
  papers
• Sealed Cover containing used tendered ballot
  papers and the list in Form - 17B
• Sealed Cover containing list of challenged votes
  Form-14
• Note If any cover mentioned above is nil, a NIL
  cover should be placed.

140
141
FOURTH PACKET NON-STATUTORY COVER Yellow
Colour

• Non-Statutory Covers (Envelope No. 4/1)
• Envelope containing the copy or copies of
  electoral roll (other than the
• marked copy)
• Envelope containing the appointment letters of
  Polling Agents in Form 10
• Envelope containing the election duty
  certificates in Form 12- B
• Envelope containing declarations by Presiding
  Officer
• Envelope containing receipt book and cash if any,
  in respect of challenged
• votes
• Envelope containing the declarations obtained
  from electors as to their age and the list of
  such electors who have refused to make
  declaration as to their age
• Envelope containing unused and damaged paper
  seals and special tags
• Envelope containing unused voters slips
• Envelope containing Form of Declaration by
  elector under 49MA (Test Vote)
• Envelope containing Form of Declaration by
  elector whose name is in ASD list
• Envelope containing letter of complaint to SHO

141
142
Fifth Packet Brown Colour (Envelope No. 5/1)

1. Envelope for the Handbook for Presiding Officer,
   Manual of Electronic Voting Machine and VVPAT,
   instructions etc.
2. Envelope for i)used and remaining Indelible ink
   set (with stopper having been secured on each
   phial effectively with molten candle or wax
   applied thereon to prevent leakage or
   evaporation) and ii) Used Stamp pad (Brown
   colour)

142
143
a. Candidate Information Booklet
Sixth Packet Blue Colour (Envelope No. 6/1)

1. Other unused forms
2. Metal seal of the Presiding Officer
3. The arrow cross-mark rubber stamp for marking
   tendered ballot papers
4. Cup for setting the indelible ink.
5. All the other items, if any, should be packed
   into the Fifth packet (colored Blue).

IMPORTANT The Presiding Officer shall furnish
to every polling agent present at the close of
the poll a true copy of the entries made in
Form-17C after obtaining a receipt from the said
polling agent therefor and shall attest it as a
true copy.
After Completion of the Sealing process the
Presiding Officer shall read out the Presiding
Officers Declaration Part-IV and obtain the
signatures of the polling agents.
143
144
Reception Centre
First packet superscribed EVM Papers
(Containing 3 items)
Second packet superscribed SCRUTINY COVER
(Containing 4 items)
Hand over the EVM/VVPAT along with VVPAT Power
Pack and the following packets at Reception
Centre-
Third packet superscribed STATUTORY COVERS
(Containing 5 items)
Fourth packet superscribed NON-STATUTORY COVERS
(Containing 11 items)
Fifth packet superscribed as HANDBOOK/MANUAL
etc. (Containing 3 items)
Sixth packet superscribed OTHER MATERIALS
(Containing 5 items)
All remaining stationery items should be placed
back in the respective transparent
cardboard/carton containers and submitted at the
Reception Center. Obtain acknowledgment (As per
Annexure-22) for the material handed over and get
yourself relieved
Return back home with the pride of
performing your role successfully, in the conduct
of election.
116
145
Read Hand Book, Manual and instructions
POINTS TO BE REMEMBERED
Percentage of polling shall be informed Ensure
free and fair Election Maintain close relation
with the members of your polling team Maintain
good relation with the polling agents
146
Start mock poll at least one hour before the
hour fixed for the commencement of poll
POINTS TO BE REMEMBERED
Commence the poll at the appointed hour Formally
announce the close of poll after the last
elector has voted Take personal responsibility to
hand over the EVM and election papers.
147

• Form 12 Postal Ballot.
• Form 17 -- (A) Register of Voters.
• Form 17 (B) List of TenderVotes
• Form 17 -- ( C ) Accounts of Votes recorded.
• Annexure 5 -- Presiding Officers report
• Annexure 6 -- Declaration by the Presiding
  Officer
• Annexure 7 Presiding Officers diary.

148

• Annexure 8 Form 17 C.
• Annexure 9 Outlines of functions to be
  performed by PRO at various stages.
• Annexure 10 Check memo for PRO.
• Annexure 11 Polling agents/relieving agents
  movement sheet.
• Annexure 12 Specimen of entry pass(To be issued
  by PRO on poll day).

149

• Annexure 13 Account of entry passes issued to
  polling agents.
• Annexure 14 Form of declaration by elector
  whose name is in ASD list.
• Annexure 15 Form of declaration by elector
  about age
• Annexure 16 List related to under-aged
  electors.
• Annexure 17 Declaration under rule 49MA.
• Annexure 18 Declaration by the companion of
  blind or infirm elector.
• Annexure 19 Receipt book.
• Annexure 20 Letter of complaint to the SHO.
• Annexure 21 Handling of CU,BU,VVPAT failures
  /errors during poll.

150

• Annexure 21 Handling of CU,BU,VVPAT failures
  /errors during poll.
• Annexure 22 Form M21- receipt of return of
  election records and material after poll.
• Annexure 23 Voting compartment Dimensions and
  cascading of Bolloting units on THREE side
  FACING THE WEB CAMERA.

151
ANNEXURE 8
152
(No Transcript)
153
(No Transcript)
154
ANNEXURE 7
155
(No Transcript)
156
(No Transcript)
157
(No Transcript)
158
ANNEXURE 5 (Part 1)
159
P 1 Day (Day before Polling)

• Report to the RO and receive the order contains
  entire polling party and name of the polling
  station.
• Receive materials include proforma, covers, other
  items as per the check list from the counter
  specified.
• Receive CU, BU, VVPAT, Paper Seals, Strip Seals,
  special tags and other important formats.
• Verify the functioning of EVM and whether it
  belongs to the same polling station or not.
  Verify the marked copy and entries in the marked
  copy.
• Reach the allotted polling station with all the
  materials and verify the arrangements or make
  necessary arrangements and verify the
  surroundings to check whether any prohibited
  slogans, pictures etc., are exhibited.
• Prepare necessary documents to some extent and
  make them in an order to facilitate easy polling
  and packing on the day poll.
• Having acquaint with polling party and place of
  duty.

160
On the Polling Day

• Get ready at earliest time and ask the polling
  staff to be punctual.
• Keep all the required men and material in an
  order including allotment of duties to polling
  officers, set up of voting compartment as per
  specifications prescribed by the EC, fixing of
  notices outside the polling station, Queue
  arrangement , water facility, special provisions
  for PwDs.
• Issue identity cards to the polling agents after
  verification, conduct mock poll as per procedure,
  prepare CU for voting Green Paper Seal,
  Special Tag, Strip Seal, Address Tag and make
  necessary declarations.
• Allow the voters to cast their votes, maintenance
  of the queue, reporting of the votes polled,
  filling up of proformas like Blind and Infirm
  voters, declaration of age etc.,
• Prior to be closing of the poll verify the voters
  who are in queue and distribute them slips with
  full signature of the presiding officer back to
  front.
• At the end of the poll, press the TOTAL button
  to show the total number of votes recorded in
  CU. And press the CLOSE button.

161
On the Polling Day

• Prepare necessary documents like PO Diary,
  Declaration for closing, account for votes
  recorded ( 17 C), 16 point special report and
  other items under category of statutory, non
  statutory and other items.
• Pack them in a safe manner and as per the check
  list provided by the RO.

• Provide a copy of 17 C to polling agents and get
  acknowledgement.

• Reach the reception centre and submit in an order
  as per the directions of the RO.

162
On the Polling Day

• Prepare necessary documents like PO Diary,
  Declaration for closing, account for votes
  recorded ( 17 C), 16 point special report and
  other items under category of statutory, non
  statutory and other items.

• Pack them in a safe manner and as per the check
  list provided by the RO.

• Provide a copy of 17 C to polling agents and get
  acknowledgement.

• Reach the reception centre and submit in an order
  as per the directions of the RO.

163
Dos while receiving the Material on P 1 Day

• Check EVMs allotted, pertains to your PS.
• Check Cand Set Section of CU is sealed and
  address tag is firmly attached.
• Ensure correct ballot paper is affixed on the BU
  and is sealed properly
• Check the Marked Copy pertaining to PS with ASD
  List, marked as
• PB, CSV.
• Check the Materials as per the check list
  provided.
• Special focus on the functioning of EVMs is
  required.
• Recheck on Green Paper Seal, Strip Seal, Special
  Tag, Address Tags and Tender Votes.

164
Dos"and Donts"
Do"s Dont"s
Attend all trainings Don"t leave the polling material to the custody of Police or others.
Read all material given Don"t all agents to bring phones or cameras to PS or any electronic gadgets
Have hands on experience with EVM"s Don"t allow voters also to come into PS with phones cameras or any electronic gad