Post-Election Duties

1
Post-Election Duties
2
Material Return to Hennepin County
August 10th 11th November 9th 10th
3
Materials return processNew

• Returning materials to the County
• Clerk or elections staff member must be present
• We will be checking materials in while the staff
  member is present
• We do not anticipate long wait times but schedule
  more time than just dropping off materials
• Bring items in order the of the check-in sheet
  and arranged precinct order

4
FTP Site

• Secure site for each jurisdiction
• Files organized by election
• Absentee results
• Write-in ballot images
• Abstract of results
• Login information will be sent
• Name, password

5
Write-in Tally Process General Election

• DS200 and DS850 produce images of ballots with
  write-in votes
• Images are pulled from DS200 and DS850 sticks
• Posted as PDFs to FTP site
• Separated by Absentee and In-Person
• County will email you when images are ready
• Election judges or staff trained as election
  judges tally write-in votes
• Scan and email completed tally forms for federal,
  state, and county offices to Hennepin County

6
Write-in Images
7
E-Pollbooks Post Election

• E-Pollbooks
• Management system will sync on election night
• Hennepin County monitors the management system to
  verify all E-Pollbooks have synced
• Two reports are pulled from the system and used
  to update SVRS
• Voter history
• Voter registration
• Materials retained for 22 months
• E-Pollbooks should be stored in election storage
  at 50 battery

8
Preparing for Canvass

• Hennepin County will produce abstract of results
  for each city and post to FTP site
• Canvass board (City Council/School Board)
• August 12th for primary
• Between November 11th and November 18th for
  general
• Review canvass report, summary statements
• Declare the results
• No canvassing on the 2nd day

9
After the Canvass

• Clerk certifies local results to county auditor
• Clerk issues certificate of election to
  candidates, if
• All financial reports and/or Certificate of
  Filing received, and
• After 7 days of canvass, no recount requested or
  contest filed

10
Recounts Publicly Funded

• Federal, Statewide Judicial offices
• If difference is less than ¼ of 1
• State legislative offices
• If difference is less than ½ of 1
• County, Municipal, School offices
• gt 50,000 votes cast, ¼ of 1
• 401-50,000 votes cast, ½ of 1
• 1-400 votes cast, 10 votes or less

11
Recounts

• Candidates must be notified if eligible
• Candidate must make written request with filing
  officer
• Recounts outside of publicly funded thresholds
  may be requested at candidates expense

12
Recounts

• Clerk is responsible for conducting any recounts
  for local offices or questions
• County will assist in advisory capacity
• Results are re-canvassed after recount
• Prepare a recount plan prior to election day
• Review OSS Recount Guide

13
After the Canvass

• Contest Period
• 5 days after the primary canvass
• 7 days after the general canvass
• To challenge the result of an election in court
• Usually seeking specific correction
• Deliberate, serious, material violations of MN
  Election Law
• Any voter, including candidate
• Keep ALL election materials secure until after
  the contest period

August 10th- 17th November 18th 25th
14
Post Election Review

• After every state general
• Comparison of a hand count v. results from
  electronic voting system
• Votes cast for President and US Representative
  must be reviewed
• Date, time and location selected at county
  canvass of state primary
• Date of PER to be between 11th-18th day after
  election
• Precincts selected at county canvass of state
  general
• Post Election Review will be done at the HC ABC
  (Absentee Ballot Center)
• Clerks will bring or deliver ballots to be
  counted
• HC will be providing staff but cities can be
  present and bring their own staff if they prefer

November 19th 26th
15
Post Election Performance Audit

• At the State Canvassing Board the OSS will chose
  four precincts per congressional district for the
  performance audit
• Hennepin County will host the Performance Audit
  at our HC ABC
• Generally the OSS requests most election
  materials for those precincts
• Clerks must be present

M.S. 206.895
16
Other Items
17
Election Investigation Procedure

• County gathers necessary materials
• Forwarded to city clerk
• Clerk works with local law enforcement to
  investigate
• Local law enforcement follows up with Hennepin
  County Elections and Hennepin County Attorney

18
Address Updates

• Send new address, or updated address information
  to county
• Used to update precinct finder, OSS poll finder

http//pollfinder.sos.state.mn.us/
19
Billing Cycle

• Jurisdictions billed in December
• Invoice sent via mail or email containing the
  following items if applicable
• Courier services
• Postal verification cards
• Transfer cases
• Primary ballots
• General ballots
• DS200 maintenance fees
• AutoMARK maintenance fees

20
Training Wrap-up

• Additional Trainings
• E-Pollbook Trainings in May
• Absentee SVRS Webex Training available end of May
• Where to find this training
• Training PowerPoint slides will be available on
  Hennepin County Elections website
• Webex of the training will be available end of May

21
Training Wrap-up

• Watch for weekly email updates from Ginny
• Reminders
• Upcoming deadlines
• Changes to processes or procedures
• Contact county at any time with any questions

22
Thank you!