Surpass your Business Expectations with Intranet Portal Solution

1
Surpass your Business Expectations with
Intranet Portal Solution
Employees, partners, stakeholders, and customers
have a crucial role in enterprise success. For
their productivity, its essential that they can
access the right information at the right time,
communicate with one another, and streamline
business processes.
Thankfully, intranet portals are thriving. They
help augment bottom lines and improve service
with partners and clients. An intranet portal
solution offers numerous bene?ts to businesses,
such as better engagement and customer
satisfaction. However, while researching intranet
portal
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development, there are various factors to
consider whether you want to go for an
open-source solution or a custom development. An
easy communication portal or an intranet portal
with an in-depth knowledge base, ?le, and
project management capabilities. Considering the
elements of intranet portal development, we have
curated this article. It covers the bene?ts and
the development cost. Here youll also learn how
to set up an intranet portal and get the most
out of it.
What is an Intranet Portal Intranet portal is a c
ollaborative tool
that helps and other
organizations manage data, applications,
information effectively. They can engage, share
ideas, and collectively contribute to company
goals. An example of an intranet is a private
website that is used exclusively by an airline
company to deliver updates to its
employees. While the general purpose of an
intranet portal solution is collaboration, you
can even integrate different tools and
to improve the communication example, SharePoint
intranet from
social channels experiencefor Microsoft Of?ce.
Do you Need to Undergo Intranet Portal
Development?
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You need a clear picture of your business
requirements to decide whether you need an
intranet portal or not. A few questions to ask
are

• Does the existing solution offer an customer
  experience?
• Does it allow third-party integrations?
• Are your employees/customers satis?ed

impeccable
with the

• service?
• Is there a lack of communication between teams?
• Do you need a solution that will simplify the
  business process?
• If youre unsatis?ed with your existing solution,
  you need an intranet solution. Deploy an apt
  intranet portal solution to enjoy bene?ts such
  as improved collaboration and engagement, better
  productivity, customer satisfaction, business
  ef?ciency, document and knowledge management,
  etc.
• Why you Need an Intranet Portal Solution
• Communication, collaboration, and information
  sharing are the key elements to business success
  and productivity. An intranet portal solution
  allows you to organize content for departments,
  categories, teams, etc. It strengthens the

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inter-team relation, streamlines the business
process, and automates manual tasks. Heres
how Bene?ts of Intranet Portal Improves
Collaboration and Engagement 65 percent of US
employees are not engaged at work. The primary
reason is the lack of communication or an
unorganized system. An intranet portal solution
facilitates
internal communication avoiding
miscommunication. It provides various
silos and channels for
two-way interaction and helps co-workers to
share information with one another
effectively. Intranet helps employees raise
queries and get accurate answers to questions.
It offers social options like _at_-mentions,
comments, document sharing, noti?cations, etc.
These features enhance communication by pulling
the right people at the right time while keeping
feedback contextual.
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An intranet portal solution allows your teammates
to edit and work together on a project in
real-time. They can edit documents and task
assignments with others to meet deadlines. Apart
from that, you can set up a feedback loop and
gain actionable insights. You can conduct
surveys and work together with your team to
deliver excellence. Increases Productivity Online
collaboration and digital workspace increases
productivity by 30 percent. This productivity
increases ROI and thereby saves revenue. Heres
how an intranet portal solution helps It
provides your employees a centralized platform
from where they can carry out all their
activities. They dont need to switch between
different platforms. For example, they can
retrieve a customers information directly from
the
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portal without switching to CRM. They can get
reminders of their upcoming meetings and
appointments directly in the portal.
They can share information with other teammates
without wasting time on sending emails.
Industry-wise announcements, shared posts,
trending discussions, and topics in the
organization can be viewed on the
dashboard. Streamlines Business Processes Your
company, whether its small or big, has a lot of
information to store. In most cases, the
information is stored across multiple platforms
like Google Drive, local storage, email, word
documents, etc. An intranet portal solution
offers a uni?ed space for all the information,
making it easy for the employees to ?nd what they
need. It
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also provides a search feature along with
self-service capabilities. Builds Transparent
Culture 87 percent of individuals want to work
for a transparent company. An intranet empowers
everyone to comment and like, on anything shared
within the company, building transparency
between execs and employees. Every employee/team
across the world can share their pieces,
bridging the physical distance of regions and
mental distance of culture and values.
When teammates feel empowered to open up with
their peers, it helps build strong
relationships. This fosters understanding, leads
to strong relationships of trust, and empowers
employees to provide value to the
organization. Available Anytime, Anywhere Once
your organization builds an intranet portal
solution, your employees and execs can log in
and access it anytime
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from any place and on any device. Despite the
geographical differences, teams can work
together on a project, share ideas, and
collaborate in real-time. An intranet bridges all
the communication, productivity, and engagement
gaps that organizations face in internal
operations. Challenges of Intranet
Portal Although intranet is a great tool for your
organization, there are some challenges of using
an intranet portal, such as Data
Security Collecting data in one place is risky.
Besides, you cant share all data with all
employees. Intranet portal development companies
ensure that the systems are secure, but thats
not enough. You need to implement ?rewalls and
gateways. Set up de?ned policies and processes
on the use of the intranet portal. Create a code
of conduct for users. To limit the access, ask
your provider for a role-based
feature. Overload of Information Too much
information creates chaos. If its scattered, it
confuses and overwhelms employees and makes it
dif?cult to ?nd the right document or article.
The dif?culty in ?nding content may force them
to avoid the portal. Without
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proper categorization and organization of
content, your knowledge management is of no use.
Its like having resources and yet not having a
single resource. Time Management and
Costs Another challenge is time and cost. Most
intranet providers suggest a quick, ready
solution. However, every organization has
different challenges. Their goals, purpose,
employees expectations, and working are
different. Hence, you should go for custom
development. It takes time, and the cost is
higher than ready-made solutions but has numerous
long-term bene?ts such as tech support,
?exibility to expand, updates, and more. While
choosing an intranet vendor, ask about their
development process, demo, additional services,
charges, etc. You can even request a quote
before you decide on a portal. Want to know how
we help you with Intranet Portal
Development? Contact Us How to Set Up an
Intranet Portal An intranet portal set up depends
on the bene?ts you want to harness. Understand
your requirements and create a
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coherent, feature-rich intranet portal solution
by following the steps below Step 1 De?ne
Business Objectives Before you build an intranet
portal, make sure all the stakeholders are in
for the proposal. Build a team of stakeholders
who will supervise the solution selection
process. To simplify the selection process,
pre-de?ne your business goals and intranet
motives. It will help you decide the
requirements, features, and technology. Step 2
Explore User Preferences Your employees will be
using the intranet. Hence, their inputs are
essential. They will suggest ideas and help in
intranet development. Conduct surveys, ask for
feedback, create a pilot group that will act as
a mediator between the employees and the
development team. Step 3 Develop Intranet
Portal Solution Reaching this step means you have
chosen the solution provider and readied the
list of features and requirements. Complete the
development process by sharing your ideas with
the team, considering their inputs, and
undergoing development.
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Step 4 Pilot Test, Roll Out, and Measure Once
the solution is ready, ask the pilot group to
test it and get the alterations done. After the
group is satis?ed, launch it in the
organization. Make policies for intranet portal
usage. Assign responsibilities for handling,
content creation, and governance. Measure
metrics for success, engagement, analytics, etc.
Address the improvements required in the long
term. Key Components of Intranet Portal
Solution While setting up the portal, here are
some technical elements that you need to
consider. Custom Development or Off-the-Shelf
An out-of-the-box solution is for companies that
dont need customizations and are comfortable
with the solutions and
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the services offered. However, most companies
have unique requirements and thus may require
custom solutions considering the security and
potential stability. On-Premise or Cloud-Based
Some companies prefer on-premise storage as they
believe it offers better security. However,
setting and maintaining it requires a lot of
effort, time, and cost. Cloud-based, on the
other hand, offers businesses a wide range of
services. It saves their time from maintenance
and helps save cost. Customized Functionalities
and Integrations
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It covers the features and the third-party
plugins required in the intranet portal
solutionfor example, payment types and social
channels. Maintenance and Support
Any intranet portal solution requires constant
updates to stay relevant and offer continuous
improvements. It should notify you of the system
updates before the actual process so that you
can plan your business continuity. Also, you will
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need technical support that helps you in the
process. Hence, look for a team that offers tech
support. Apart from this, adoption, training, and
technologies are other key components of
intranet portal development. A team with
extensive knowledge of portal development can
guide you properly. If you would like to know
more, you can connect with our team. Talk to
Experts Costs of Custom Intranet Portal

• It depends on various factors such as
  operations, maintenance, space, setup, and more.
  To identify the approx cost, you need to
  consider the total cost of development.
• Infrastructure Cost
• Intranet portal will require hosting,
  maintenance, etc. If

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• you choose on-premise hosting, you may need a
  physical space for the server. The number of
  employees also affects the cost.
• Subscription Cost
• Though cloud-based solutions cost less than
  on-premise solutions, the subscription fee will
  add up to your budget. It depends on the
  subscription package you choose, the duration of
  the subscription, and how much your business
  scales after the subscription.
• Setup Cost
• It includes the development cost along with
  features and additional resources that you add
  to your solution. The development cost of an
  intranet portal depends on various factors like
  the location of the development team, total
  hours required to develop solutions,
  technologies, etc.
• Training and Onboarding Cost
• Training ensures that your team can utilize
  intranet portal solutions without any
  dif?culties. For that, you need to train your IT
  support team so that they can train staff
  members to raise tickets and ?nd solutions using
  knowledgebase and reduce the number of request
  queries. This organization-level training

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requires time and money.

• Hence, the cost of an intranet portal is not just
  related to the development. It covers the entire
  cost of ownership, from tech support to company
  size. Thus, its dif?cult to know the exact cost
  of an intranet portal solution in one go. The
  intranet portal development company can give you
  a rough idea of the development cost in the
  initial stage. Rest, all the components, you
  need to ?gure it out.
• Why You Should have CRMJetty as your Development
  Partner
• CRMJetty is a hub of portal solutions. It has a
  wide range of industry-speci?c knowledge and
  experience in developing custom solutions. We
  believe that every organization is unique and
  help maintain the uniqueness by developing a
  portal solution tailored to your business
  requirements.
• Choosing CRMJetty means you get
• Custom Development The intranet portal solution
  will be built from scratch with the
  technologies, features, and integrations you
  require. It will be a ?exible solution that
  grows along with your business.

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• Rich Features We provide all the features you
  and your employees suggest, considering how well
  they ?t in the solution and the market trends.
  You will also get other trending and futuristic
  features in your portal.
• Training and Support After launch, we will
  provide you with extensive training over the
  intranet portal solution functioning. You will
  also get a limited-time free support
  post-launch.
• Theres a lot more we can do for you, and to know
  that, you can reach us.
• Contact Us

Source https/ www.crmjetty.com/blog/business-exp
ectations-i ntranet-portal-solution/
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