2016 PSSA Paper and Pencil Assessment Coordinator Training

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2015-2016Assessment Coordinator
TrainingPaper/Pencil
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• Outline
• General Information (Slide 3)
• Before Test Administration (Slide 7)
• During Test Administration (Slide 15)
• After Test Administration (Slide 19)
• Closing (Slide 23)

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General Information
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PSSA Key Dates PSSA Key Dates
Description Date Available
Handbook and DFAs Posted on eDIRECT By March 1, 2016
Handbook and DFA Hardcopies Delivered By March 14, 2016
Secure Materials Delivered By March 28, 2016
Electronic Security Checklists Available March 28, 2016
ELA Testing Window April 11 15, 2016
Return ELA materials by April 20, 2016
Mathematics Testing Window April 18 22, 2016
Return Mathematics materials by April 27, 2016
Science Testing Window April 25 29, 2016
Return Science materials by May 4, 2016
Make-up Window May 2 6, 2016
All materials must be out of schools by May 6, 2016
NOTE Make-ups can occur anytime during
PDE-established testing window.
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• Answer booklets should be returned when the
  majority of the population has completed an
  assessment.
• Make sure to return exams held for make-up and
  that all sections have been completed.
• For students using large-print or Braille
  transcription accommodation, make sure that all
  items in all sections have been completed.
• Check that all booklets that require scoring have
  a precoded label or district school label affixed
  to the booklet.

NOTE Make-ups can occur anytime during
PDE-established testing window.
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• User Administration
• Access eDIRECT at https//pa.drcedirect.com
• eDIRECT uses a single user ID and password that
  is used for all administrations
• Prior to each assessment, DRC will grant
  assessment permissions to the District Assessment
  Coordinator
• The District Assessment Coordinator is
  responsible for assigning permissions to other
  users
• Demonstration of User Administration is located
  here www.youtube.com/watch?vrJl3uyTeMIg

Reports
Online Testing Resources
Enrollments
Materials Ordering
Corrections
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Key Dates information is updated on the eDIRECT
Announcements link, which can be accessed after
logging into eDIRECT.
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Before Test Administration
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• Materials Receipt Notice
• Boxes should be inventoried immediately
• Secure material receipt must be indicated on the
  Materials Receipt Notice form via eDIRECT
• Update user accounts as needed to access the
  Materials Receipt Notice
• Demonstration of Materials Receipt Notice is
  located here www.youtube.com/watch?vlPDcaotnKuo

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• Additional Materials
• The Additional Material System is available via
  eDIRECT two weeks prior to the testing window
• Additional materials should be requested AFTER
  material has been received and counts have been
  verified and at least four days prior to testing
• Includes Spanish and Large Print
• Update user accounts as needed to access the
  Materials Receipt Notice
• Demonstration of Additional Materials Ordering
  System is located here www.youtube.com/watch?v
  yxSqEIuDg7w

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• Barcode Labels
• USED answer booklets must have a Precode Label or
  District/School label affixed to the front cover.
  This includes answer booklets that are
• Complete in all sections
• Partially complete due to absent without make-up
• Incomplete for an enrolled student who was not
  assessed (Medical Emergency, Parental Exclusion,
  ELL First-Year, Other)
• BLANK answer booklets do not need any label on
  the front cover
• DAMAGED answer booklets must have a Do Not Score
  label affixed over a precode or District/School
  label

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• Precode Labels
• Labels are delivered and slip-sheeted by subject,
  grade, test session (when applicable)
• DO NOT make copies
• Discard the label if a student is no longer
  enrolled with your district and school
• Verify that the First Name, Last Name,
  PAsecureID, and Date of Birth are accurate

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Information associated with the Student Precode
Label will not be over-ridden with any bubbling
done on pages 1 and 2 of the answer booklet.
If a change is needed, update the data in PIMS,
use a District/School Label, and bubble the
correct information in the booklet.
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• District/School Labels
• Verify the District and School listed is accurate
• Labels are to be used on any USED answer booklet
  without a student precode label
• DO NOT make copies
• DO NOT use labels from another school or year
• Additional labels can be ordered via the
  Additional Materials System

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• Do Not Score Labels
• Labels are for used answer booklets that cannot
  be score because the booklet has become damaged
• Remember to transcribe student responses from a
  damaged booklet
• Labels must be affixed over any label already on
  the booklet.

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Booklets where the Do Not Score label is
improperly placed will be processed for a student
and a score or non-attempt status will be
reported!!
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During Test Administration
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• Security Checklist
• Paper copies are shipped with all secure
  materials
• Security checklists are available electronically
  and can be requested by sending an email to
  pacustomerservice_at_datarecognitioncorporation.com
• DRC cannot send the electronic version until all
  secure materials have been shipped.

4/16
4/17
Mr. Gillin
4/18
Destroyed due to illness
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Match Booklets by Form Numbers ONLY
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• Materials Accountability Form
• Indicate the number of secure materials returned
  to DRC
• Record discrepancies of additional and missing
  materials
• Update user accounts as needed to access the
  Materials Receipt Notice
• The MAF can be accessed and updated until one
  week after the close of the testing window
• Demonstration of Materials Accountability Form is
  located here www.youtube.com/watch?vrhUDUa05IrU

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After Test Administration
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• Returning Secure Materials
• Answer booklets should be returned when the
  majority of the population has completed an
  assessment.
• Hold incomplete booklets for make-ups
• Transcribe large print, Braille, and other
  special accommodation responses into a form
  appropriate scannable answer booklet
• Confirm every used answer booklet has a barcode
  label affixed to the front cover
• Complete the Materials Accountability Form
• Separate answer booklets from test booklets
  (except shrink-wrapped packs)

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• Returning Secure Materials
• Test and answer booklets should be packaged
  separately
• Subjects and grades can be returned in the same
  box
• To fill boxes to the top, the last boxes can
  contain answer and test booklets
• Answer booklets must be returned in a plastic
  return shipment bag within the box
• Boxes should be filled completely with booklets
  or filler
• Packing tape must be used to seal each box
  securely

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• Returning Secure Materials
• UPS and DRC Return Shipment Labels must be
  affixed to all boxes
• It is recommended that you record tracking
  numbers and materials in each box
• If you do not have a regularly scheduled UPS
  pick-up or delivery, call UPS for a pick-up at
• Demonstration of Packaging Materials is located
  here www.youtube.com/watch?vHw1K85DBFA4

1-866-857-1501
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Closing
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Contact information DRC 1-800-451-7849
pacustomerservice_at_datarecognitioncorp.com PDE 717
-787-4234
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• Question and Answer Sessions
• March 15 _at_ 930 am click on the link below
• https//datarecognitioncorpaudio.webex.com/datarec
  ognitioncorpaudio/onstage/g.php?MTIDe996737930e78
  3c4bc3d0fceef602b194
• March 16 _at_ 230 pm click on the link below
• https//datarecognitioncorpaudio.webex.com/datarec
  ognitioncorpaudio/onstage/g.php?MTIDeb34f03c396d6
  0a25bbee391f6d2b1c99
• Password for both sessions Train1
• If you prefer, you can email questions to
  pacustomerservice_at_datarecognitioncorp.com

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