Using the Web in HR Administration

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Using the Web in HR Administration

• Presentation to the SUHRA Spring ConferenceJune
  3-5, 2002Lake Placid, NY

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Topics to be Discussed

• What Should an HR Web Page Contain?
• SUNY Campus HR Web Pages
• Other Institutions' HR Web Pages
• Shared Information and Collaborative Efforts
• Self-serve and System Integrated Features

Link
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SUNY Campus HR Web Pages
Stony Brook
Albany
Institute of Technology
Upstate Medical
SUNY Potsdam
Buffalo State
http//hr.albany.edu/content/sunyhr.htm
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University at Albany (Old)
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University at Albany
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Stony Brook University
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Institute of Technology
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Upstate Medical University
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SUNY Potsdam
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Buffalo State
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SUNY Fredonia
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Other Institutions HR Web Pages
Cornell University
Ithaca College
Syracuse University
Penn State University
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Cornell University
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Ithaca College
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Syracuse University
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Penn State University
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Shared Information and Collaborative Efforts
SUNY Benefits
SHRA
NYS Employee Info. Ctr.
SHRA Share Page
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SUNY Benefits Web Page
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SHRA Web Page
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SUNY Brockport Shared Information Site
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NYS Employee Resource Information Center
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Self-Service and System Integrated Features

• Overview of Self Service at Binghamton
  University
• Demonstration of UAlbany On-Line Leave Reporting
  System.
• Demonstration of PeopleSoft 8 Self-Service
  Options (UAlbany).

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UAlbany On-Line Leave Reporting

• Applies to all faculty and professional staff.
• Self-service
• New users create their account.
• Ability to get Employee ID assign, change or
  retrieve password (via email).
• Secure web site (includes VeriSign and a valid
  certificate).
• Web access from on and off-campus.

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Login Page
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On-Line Help Information
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Key Features of the System

• Data entered by employee goes directly into
  PeopleSoft tables.
• The system accepts date-sensitive information.
• Leave reported remains as unprocessed leave
  until 15th of the month to allow supervisor
  review and any necessary changes before permanent
  recording.

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Opening (Summary) Page
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Leave Entry Page
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PeopleSoft Leave Entry Panel (Windows Environment)
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Additional Key Features

• History of leave reporting going back to June
  2000 (i.e. PeopleSoft go live date).
• Supervisor can view at a glance the reporting
  status of all subordinates for a particular
  month.
• Can enter leave usage at the end of the reporting
  period, as leave is used or prospectively.

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Leave History Page
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Supervisors Summary Page
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Supervisors Review Page
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PeopleSoft 8 Self-Service Options

• Review and edit personal information
• Emergency contact information
• Marital status change
• Name change
• Phone numbers
• Home/mailing addresses
• Email addresses

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eBenefits on PeopleSoft 8

• Benefits Summary
• Insurance plans (e.g. life and disability)
• Dependents and Beneficiaries (Due to marriage,
  birth, adoption, etc.)
• Health Plans (e.g. medical, dental, etc.)
• Savings Plans (e.g. SRA--403(b))

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