L 628 Instructor: Where is she

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• L 628 Instructor Where is she?
• I want you to find me when you have questions.
• I enjoy teaching so that is why I teach BUT I am
  not easy to find.
• Email!!!!

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Electronic versus Traditional

• Electronic is wonderful BUT
• Traditional is wonderful BUT..
• The important thing is the information. As
  librarians you need to be able to find in both
  worlds.

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Documents Librarianship Issues

• Long term access to information produced by the
  government
• Protection of the information but also protection
  of the right to access
• Knowledge of the content, not just the tools.
• Service that goes to the SOURCE, not just points
  at it.

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What is Government Information?

• Government Records
• Historical materials including published
  materials, correspondence, documents, papers,
  pamphlets, works of art, models, pictures,
  photographs, plates, maps, films, motion
  pictures, sound recordings, and other objects of
  material having historical or commeorative value
  44 U.S.C. 2101
• Government Documents
• Usually refers to the documentation of a
  governmental body, i.e. laws, regulations,
  budgets, etc. Usually refers to public
  information produced by a governmental body.

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What is Government Information?

• Government Publications
• Usually refers to public information produced by
  a governmental body.
• as used in this chapter, means informational
  matter which is published as an individual
  document at government expense, or as required by
  law. 44 U.S.C. 1901.
• Government Information
• Electronic Information Federal electronic
  information means Federal public information
  stored electronically. 107 Stat 113

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Why we spend so much time on the Feds!

• Government Manuals
• Statistical Abstracts
• Catalog
• Budget
• Laws Regulations
• Case Law
• Periodicals

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Hierarchy of Government Information

International Governmental Organizations
National Government
Interstate/Regional Compacts
State Government
Local Government municipality, county, regional
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History of Government PrintingThe First
Congress provided for its printing by having the
house desiring the printing of a document pass a
resolution to that effect. When this procedures
proved to be impractical, the matter was referred
to a committee. Jerrold Zwirn

• Resolution June 1789
• Assigned to Clerk of the House or Secretary of
  the Senate
• Almost all printing completed by newspaper
  publishers.

• Resolution Feb. 1805Report of Feb. 1819
• Stipulated that the lowest bidder be given
  the contract. Gales and Seaton
• All documents printed had to be authorized and
  paid for by one of the houses of Congressesthus
  despite their origin, all items were
  congressional documents

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History of printing contd

• December 27, 1813 Authorized the Depository
  Library Program.
• From 1813-1857 under Secretary of State
  1857-1895 under Secretary of Interior
• August 1846 Joint Committee on Printing
  established
• August 1852 Legislation established the
  Superintendent of Public Printing who would
  handle contracts with private printers.
• February 19, 1861 Government Printing Office
  established. John D. Defrees of Indiana 1st
  Superintendent of Documents.

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History of Printing contd

• June 20, 1874 Competent Person to be Public
  Printer
• 1895 Printing Act of 1895Centralized government
  printing offices into GPO. Depository Libraries
  began receiving executive departmental documents
  as well as congressional.
• 1900s Superintendent of Documents authorized to
  print and sell all government publications.
• During the Wars, GPO allowed to contract out with
  private printers. Practice has continued with 42
  or more done by private printers by 1961.
• 1970s Scandals allegations of mismanagement,
  inefficiency.

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History of printing contd

• 1980s OMB Circular 130.U.S. Government
  Information Policy
• Microfiche --- Cost factors, Contracts, and
  More.
• Floppy Disks then CD-ROMs
• 1990s Electronic Distribution of government
  information
• Transition to an Electronic Environment
• http//www.access.gpo.gov/su_docs/fdlp/retired/tr
  ansit.html
• Report on the Assessment of Electronic Government
  
• Information Products
• http//www.access.gpo.gov/su_docs/nclisassessment/
  report.html

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The New Millennium

• Information Management Electronic dissemination
  of government publications. http//www.gao.gov
  GA1.13GAO-01-428
• Comprehensive assessment of public information
  dissemination final report. http//www.nclis.gov
  /govt/assess/assess.vol
• M-02-07 Memorandum for Heads of Executive
  Departments and Agencies OMB versus the
  Government Printing Office May 3, 2002
• http//www.whitehouse.gov/omb/memoranda/m02-07.pd
  f

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Indiana State Library Federal Regional Depository

• Only one in Indiana
• Catalogingbibliographic integration?
• Indiana Data Center Program
• Reference integration?
• Electronic Access?

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• Federal Government Publications Collection
  Where has it come from? And why?
• Access directly from the Internet
• Order direct from GPO as publisher
• Acquire from agency as free or as orders (many
  agencies operate their own sales programs.)
• Acquire from vendor - Public domain
• Through NTIS
• Through NARA programs
• Through Depository Programs

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3-100 of A Comprehensive Assessment of Public
Information Dissemination Final Report
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FDLP Federal Depository Library Program

• Principles for Federal Government Information
• From the Report to the Congress Study to
  Identify Measures Necessary for a Successful
  Transition to a More Electronic Federal
  Depository Library Program as required by
  Legislative Branch Appropriations Act, 1996.
  Public Law 104-53. Washington D.C. U.S.
  Government Printing Office. June 1996.
• Principle 1 The Public Has the Right of Access
  to Government Information
• Principle 2 The Government Has an Obligation to
  Disseminate and Provide Broad Public Access to
  Its Information
• Principle 3 The Government Has an Obligation to
  Guarantee the Authenticity and Integrity of Its
  Information
• Principle 4 The Government Has an Obligation to
  Preserve Its Information
• Principle 5 Government Information Created or
  Compiled by Government Employees or at Government
  Expense Should Remain in the Public Domain

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FDLP Federal Depository Library Program contd

• Statistics and Highlights
• List of Depositories
• http//www.access.gpo.gov/su_docs/fdlp/tools/ldire
  ct.html
• Keeping America Informed
• http//www.access.gpo.gov/su_docs/fdlp/pr/keepam.
  html
• Depository Libraries by Type
• http//sunsite.berkeley.edu/GODORT/2000_deplibs.h
  tml
• Preserving the past?
• http//www7.tamu-commerce.edu/library/govdocs/REGP
  BIB.html

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FDLP Federal Depository Library Program contd

• Operation of Depository Libraries
• How a library became a depository
• Inspections
• Regional versus Selective
• Rules
• Retention vs. disposal
• What is Selective
• The process of receiving depository materials
• http//www.access.gpo.gov/su_docs/fdlp/pubs/fdlm/g
  uidelin.html
• http//www.access.gpo.gov/su_docs/fdlp/pubs/instru
  ctions/index.html
• Tools --- List of classes Andriot Monthly
  Catalog and other catalogs from other
  depositories.