Department of General Services

1 / 29

About This Presentation

Title:

Department of General Services

Description:

Department of General Services Statewide Travel and Meeting Management Program (STAMMP) – PowerPoint PPT presentation

Number of Views:6

Avg rating:3.0/5.0

Slides: 30

Provided by: kmay

Learn more at: http://www.msjc.edu

more less

Transcript and Presenter's Notes

Title: Department of General Services

1

Statewide Travel Program

Presented by
Department of General Services
Statewide Travel and Meeting Management Program
(STAMMP)

2
Statewide Travel Program Overview

Program History
Statewide Travel Program
Airlines
Commercial Car Rental
Travel Agency
Meeting and Conference Unit
Green Lodging Program
Voyager Fuel Program
STAMMP Contact Information
AMEX Payment System
(BTA CRBTA Government Card MPA)

3
Program History

STAMMP provides services imperative to the travel
operation for the State of California government
employees.
This 200 million program includes travel
services related to airline, commercial car
rental, travel agency and travel payment system,
which is currently American Express. We have a
three-year contract with American Express with
two one-year extension options.
Government offices served by the STAMMP include
255 State Agencies, Boards Commissions
35 Correctional Institutions
23 California State Universities
6 University of California Schools
122 California Community Colleges
3 National Laboratories
58 Counties
479 Cities
9,700 K-12 Schools

4
Benefits of STAMMP

Direct contact / Liaison dedicated to you.
Cost Savings for the State.
One-Stop Shop weve already negotiated the
contracts for you.
Training and Education Workshops for our clients.
Strong relationships with our vendors and the
tourism hospitality industry.
Special Accounts available for your needs.
Benefits for the Traveler.
American Express and Enterprise offer insurance
coverage no annual fee for American Express.
We are here for all your travel-related
questions.

5
Airlines

Discount airfare contracts executed between the
State of California and the following airlines
JetBlue Southwest United Virgin America
The current contracts are effective July 1, 2008
through June 30, 2009.
The State of California has three types of
discount airfares Internet Fares, unrestricted
(YCAL), capacity-controlled (VCAL.

6
Airlines continued

Internet Airfares- Southwest Airlines
The internet fares are only available through
SWABIZ (www.swabiz.com), the online business
portal of Southwest Airlines. In order to access
Southwests internet only fares, each department
must enroll in the SWABIZ program and establish a
government account with American Express.
Southwest Airlines will provide an additional 10
discount on designated flights.
Departments that make their reservations directly
through Southwest Airlines SWABIZ portal incur no
booking service fees.
Southwest Airlines does not charge baggage fees
for the first two checked pieces.

Visit www.SWABIZ.com for an Online Booking Demo.
7
Airlines continued

YCAL fares are fully-refundable, unrestricted
airfares that offer last seat availability and
they are for travel in either direction of the
city pair.
VCAL fares are capacity-controlled meaning that
airlines set aside a limited number of seats on
each flight for the State of California. These
airfares are also fully refundable and they are
for travel in either direction of the city pair.
They are less expensive than the unrestricted
YCAL fares. VCAL fares are typically available
when a traveler is able to make travel
arrangements early.
The discount YCAL and VCAL fares are only
available through JetBlue, United and Virgin
America and can only be booked through an
authorized travel agency of the State of
California.

8
Airlines continued

The authorized forms of payment for the
discounted airfares are
American Express Business Travel Account
utilizing an authorized State of California
travel agency.
American Express Business Travel Account for
Southwest Airlines SWABIZ.
American Express Government Card that is clearly
marked with State of California or city,
county, or university name.

For additional information on airlines, please
reference Management Memo 08-12 or visit our
website at www.travel.dgs.ca.gov.
9
Travel Agency

Currently, there are 25 certified travel agencies
to choose from.
Each entity must complete a contract with a DGS
certified travel agency from the list.
The AMEX BTA is the payment mechanism for using
travel agencies.
Visit www.travel.dgs.ca.gov for a list of the
certified travel agencies.

10
Commercial Car Rental

Short Term Rentals
The State has contracts with two commercial
rental car vendors for short-term rentals (up to
7 days)
Enterprise is the primary vendor this should be
your first choice.
National/Alamo is the secondary vendor used only
when the primary vendor cannot provide service.

How to Pay You must bill charges to your
department American Express Car Rental Business
Travel Account (CRBTA) or your individual
American Express Government Card.
11
Enterprise Rent-A-Car

Environmental Platform
Emergency Response
History as a State of CA Vendor
State of CA Program
Located at all major airports
Special Dept. to handle State accounts
Directions for Booking Reservations/
Training/Education
CRBTA Accounts

12
Enterprise Rent-A-Car-Cont.

Green Car Rental Branches
Enterprise has added 5,000 Hybrids to their
worlds largest fuel efficient Nationwide Fleet
Some of the California Green Branches that
includes these hybrids are located in
Los Angeles
Orange County
San Diego
Sacramento
Downtown San Francisco
Oakland

13
Long Term Commercial Car Rentals

The Long-term Commercial Car Rental Contract is
an efficient, cost-effective solution for
long-term (30 days or more) car and truck rental
needs.
Budget and Avis is the Primary vendor.
How to pay The American Express Business Travel
Account (BTA) is the sole payment mechanism for
use of this contract.

14
Voyager Fuel Program

If you drive a fleet vehicle, you may be eligible
to use a Voyager fleet card to pay for fuel.
Each department manages its own fleet card
program.
Voyager Fleet Systems Inc. provides a fuel card
for state employees that can be used at over
10,000 retail locations throughout the State of
California to purchase fuel, alternative fuels,
fluids and lubricants.
The fleet card provides discounted gas when used.

15
Green Lodging Program

Bring together the lodging industry, state
travelers, and the environment.
Assist State employees in making environmentally
friendly lodging choices while traveling on State
business.
Together we can divert waste from landfills,
conserve energy and water, and give you cleaner
air to breathe.
Hotels fill out a hotel survey to apply for the
program. DGS will perform a site visit and
evaluate the hotel based on their green
practices.

16
American Express Payment System

Free of Charge to STAMMP participants
Business Travel Account (BTA)
Car Rental Business Travel Account (CRBTA)
Meeting Planners Account (MPA)
Government / Corporate Card
Benefits of AMEX Payment System
Questions on Payment
Questions on Set Up

17
American Express Payment System

Identifies the State traveler on official
Government business for airline, lodging and car
rental discounts.
The American Express Government Card is a
required form of payment for Californias
negotiated airline fares and car rentals
The Card reduces the size of cash advances by
covering 97 of typical travel expenses
Customer Assistance Care 24 hours a day, 7 days a
week - worldwide.
350,000 door-to-door Business Travel Accident
Insurance covering Cardmembers from the start of
the trip (home or office), 24/7, until return.
The Card captures State purchase power for vendor
negotiations of airfare, lodging, and car rental.
Business traveler website identifies airlines,
car rental, and hotels offering discounts and
upgrades when paid with the State Government
American Express Card. www.travel.dgs.ca.gov and
www.catravelsmart.com
No Annual Fee to qualified STAMMP applicants

18
American Express is going Green!

On-Line BTA Statements! March 2009.
Delivered to your desktop .pdf format
More information, quicker email alerts
Environmentally Friendly
There is a New Look!
airline, rail, hotel, car rental and travel
agency are broken out by spending category
13 month history included

American Express Payment System
Does my STAMMP Partnership save money using the
Business Travel Account?
YES!
Consolidate State spending power for negotiated
rates
Only recognized payment for Y-CAL/VCAL
last seat availability
fully refundable or exchangeable
SWABIZ and Internet rates, Lowest Airfare
Consolidate control and spend
Efficient reconciliation statements
Best practice cost center management
Single payment, once a month

American Express Payment System
The Business Travel Account is the key to hard
and soft dollar savings
Utilizing the States negotiated rates
Consolidate control and spend
Efficient audit and reconciliation
Travel Agency Electronic Reconciliation
Online Statements released March 2009
Best practice cost center management
Single payment, once a month

21
American Express Payment System
THE CAR RENTAL BTA

Automatic access to the STAMMP Car Rental
Program
Must be used by Contracted Vendors Enterprise,
Alamo, National
Consolidate Booking and Billing Procedures with
your travel
agency and car rental vendor
Improved State travel recognition and service
quality
Insure negotiated Rates, fee-free insurance
automatically
Detailed documentation Level 3 data
Cost Center information
Detailed Traveler Trip information
Automated audit and reconciliation

22
American Express Payment System Meeting
Planners AccountBilling Solution

A Systematic approach to leverage State spend
with Hotel, Meeting and Event partners
No cost to implement or administer the Meeting
Planner Acct. Replaces Purchase Orders, Direct
Bills, Multiple bills Consolidates meeting
payment into 1 invoice. Provides a complete
payment history
Consolidated Spend Enhances Negotiations for
Future Meetings
American Express reporting by meeting, city,
vendor, year over year for budgeting and
negotiation
Streamlines reconciliation / processing time
Eliminates partial payments
Payment in full upon receipt of correct
invoice/folio
Post audit payment