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Business Meeting Agenda

• Registration Results and Statistics
• Constitution and By-Laws Proposed Amendments
• Review 2009 Operating Budget
• Election of Executive Board Members
• Board Appointments and Committee Chairs
• Open Forum

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Registration Results and Statistics
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Constitution and By-Laws Proposed Amendments

• Item 1
• Revise ARTICLE I SECTION 3 SCOPE
• Before
• Activities of the association shall be governed
  by the Youth Football Guidelines of the
  Lexington County Recreation Aging Commission
  (LCRAC) as adopted 01/09/2002.
• After
• Activities of the association shall be governed
  by the Youth Football Guidelines of the
  Lexington County Recreation Aging Commission
  (LCRAC) as revised January 2009.

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Constitution and By-Laws Proposed Amendments
(Cont.)

• Item 2
• Add to ARTICLE II SECTION 2 Dues
• No scholarships or reduced dues will be accepted.

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Constitution and By-Laws Proposed Amendments
(Cont.)

• Item 3
• Revise ARTICLE III SECTION 1 Meetings
• Before
• There shall be an annual membership meeting, held
  in December of each year, for the purpose of
  conducting business, to include the election of
  Executive Board members, reconciliation of
  financial matters, and other business brought
  before the general membership.
• After
• There shall be an annual membership meeting, held
  after the conclusion of the current season but no
  later than December 31st each year, for the
  purpose of conducting business, to include the
  election of Executive Board members,
  reconciliation of financial matters, and other
  business brought before the general membership.

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Constitution and By-Laws Proposed Amendments
(Cont.)

• Item 4
• Insert ARTICLE V SECTION X Bantam Coordinator
• The Bantam Coordinator shall
• Be responsible for the management and operation
  of the Bantam teams.
• Be responsible for the recruitment of Bantam Head
  coaches and the verification of compliance of
  each coach to the rules and regulations of the
  Association. Recruitment shall be coordinated
  with the Coach Selection and Qualification
  Committee.
• Ensure each head coach provides and/or gathers
  required information to the general membership
  through players under the coachs management.
• Assist with participant registration.
• Execute Board member duties for assigned Home
  games. Duties will be defined by Board
• Assist with Equipment distribution and collection

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Constitution and By-Laws Proposed Amendments
(Cont.)

• Item 5
• Revise Article V SECTION 7 Team Mom Coordinator
• Before
• As determined by the Board.
• After
• The Team Mom Coordinator shall
• Assist with participant registration
• Coordinates and establishes contact information
  for all team Moms and Coaches
• Meet with all Team Moms to establish
  understanding of Team Mom responsibilities.
• Assist with Equipment distribution and
  collection.
• Coordinate Team Picture schedule and distribution
  of pictures when returned.
• Distribute Team Sponsor plaques to sponsors
• Execute Board member duties for assigned Home
  games. Duties will be defined by Board

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Constitution and By-Laws Proposed Amendments
(Cont.)

• Item 6
• Add to ARTICLE V SECTION 1 Public Relation
  Coordinator
• Add to ARTICLE IV SECTION 2 Vice President
• Add to ARTICLE IV SECTION 3 Secretary
• Add to ARTICLE IV SECTION 4 Treasurer
• Add to ARTICLE V SECTION 2 Canteen Coordinator
• Add to ARTICLE V SECTION 3 Cheerleading
  Coordinator
• Add to ARTICLE V SECTION 4 Field and Equipment
  Coordinator
• Add to ARTICLE V SECTION 5 Mites Coordinator
• Add to ARTICLE V SECTION 6 Termites Coordinator
• Assist with Equipment distribution and
  collection.
• Execute Board member duties for assigned Home
  games. Duties will be defined by Board

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Constitution and By-Laws Proposed Amendments
(Cont.)

• Item 7
• Article V SECTION 8 Security Coordinator
• Before
• As determined by the Board.
• After
• The Security Coordinator shall
• Coordinate with Lexington County Sheriff
  Department to ensure the presence of a deputy at
  each home game.
• Provide contact information for all assigned
  deputies to the Executive Board Members.
• Assist with participant registration
• Assist with Equipment distribution and
  collection.
• Execute Board member duties for assigned Home
  games. Duties will be defined by Board

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Constitution and By-Laws Proposed Amendments
(Cont.)

• Item 8
• ARTICLE VI Section 2 Coach Selection and
  Qualification Committee
• Before
• All coaches must be certified through the
  National Youth Sports Coaches Association of the
  National Alliance for Youth Sports. Certification
  must be provided to the Secretary prior to the
  league Sportsaramas.
• After
• All Head coaches and at least one assistant coach
  must be certified through the National Youth
  Sports Coaches Association of the National
  Alliance for Youth Sports. Certification must be
  provided to the Secretary prior to the league
  Sportsaramas.

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Constitution and By-Laws Proposed Amendments
(Cont.)

• Item 9
• ARTICLE VIII Amendments
• Before
• Presented at the annual membership meeting in
  December for consideration and adoption by the
  general membership by majority vote
• After
• Presented at the annual membership meeting for
  consideration and adoption by the general
  membership by majority vote

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Review 2009 Operating Budget

• INCOME
• Canteen Income 6,460.00
• Football Registrations 43,092.96
• Fundraising 997.00
• Other Inc 2,133.52
• Other Sponsorships 5,405.00
• Team Sponsorships 6,725.00
• TOTAL INCOME 64,542.78

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Review 2009 Operating Budget (Cont.)

• EXPENSES
• Uncategorized 221.60 Advertising 288.90
• Bank Charge 84.22 Board Shirts 729.10
• Canteen Manager Fee 1,500.00 Canteen
  Supplies 9,008.44
• Cheerleading Camp 2,000.00 Cheerleading
  Supplies 257.86
• Cheerleading Uniforms 8,698.40 Coaches
  Shirts 2,932.10
• Football Equipment 19,017.68 Fundraising
  Expense 814.50
• Insurance 4,174.00 Misc. Expense 1,384.53
• Office Supplies 928.09 Postal Expenses 298.54
• Sponsorship Expense 1,615.70 Team
  Trophies 4,640.00
• Utilities 502.08
• TOTAL EXPENSES 59,095.74

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Review 2009 Operating Budget (Cont.)

• Summary
• Total Income 64,542.78
• Total Expenses 59,095.74
• Available Surplus 5,447.04
• Certificate of Deposit (CD) 5,074.03
• Goals
• Refurbish or replace some of the oldest equipment

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Election of Executive Board Members

• President
• Michael Anderson
• One Year Remaining on current term
• Vice President
• Ricky Smith
• Term Expired

• Secretary
• Mark Zona
• One Year Remaining on current term
• Treasurer
• Brad Cunningham
• One Year Remaining on current term

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Election of Executive Board Members (Cont.)

• The Vice President shall act as presiding officer
  of the Association during the absence of the
  President. The Vice President shall succeed the
  President in the event of the death, disability,
  resignation, or removal of the President from the
  office. Under these circumstances the Vice
  President shall serve the un-expired term of the
  displaced President. The Vice president shall
  also be responsible for the operational aspects
  of the Association, to include, but not limited
  to the following
• Qualification of participants, members, and
  coaches
• Registration of the general membership
• Drafting and expansion policies
• Organization of the skills assessment camps for
  participants
• Responsible for coordinating the scheduling of
  all events and games with LCRAC and other youth
  organizations.
• Assist with Equipment distribution and
  collection.
• Execute Board member duties for assigned Home
  games. Duties will be defined by Board

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Election of Executive Board Members (Cont.)

• Nominations
• Ricky Smith
• Kerrin Corley
• Silent Ballot Results
• Ricky Smith elected as Vice-President for two
  year term

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Board Appointments and Committee Chairs

• Public Relations Coordinator
• Current Appointment Brent McGee
• Act as Program Chair, plan and schedule programs,
  fund raising events and activities for each year
  as directed by LYFCA Board.
• Secure and manage sponsorships for football and
  cheerleading teams defined by the Board.
• Coordinate all public relations with the public
  and media, as directed and required by the LYFCA
  Board.
• Assist with participant registration.
• Assist with Equipment distribution and
  collection.
• Execute Board member duties for assigned Home
  games. Duties will be defined by Board

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Board Appointments and Committee Chairs (Cont.)

• Canteen Coordinator
• Current Appointment Frances Smith
• Manage the canteen.
• Arrange for the purchase, inventory
  accountability, care, preparation and sale of
  concessions during the football.
• Transfer monies and receipts to the Treasurer for
  deposit, insuring inventory is properly accounted
  for and disbursed through proper sales.
• Insure the canteen meets and is in compliance
  with DHEC operating requirements and standards.
• Supervise the volunteer staff.
• Assist with participant registration.
• Assist with Equipment distribution and
  collection.
• Execute Board member duties for assigned Home
  games. Duties will be defined by Board
• The canteen coordinator is not a salaried
  employee of the Association. A reasonable
  compensation may be provided upon unanimous
  approval of the Board and properly recorded and
  reported in the Treasurers annual financial
  report to the membership. If compensated, the
  Canteen Coordinator will recuse itself from all
  votes pertaining to the canteen.

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Board Appointments and Committee Chairs (Cont.)

• Cheerleading Coordinator
• Current Appointment Lucy Neely
• Be responsible for recommending policies and
  operating procedures for the cheerleading
  program, to be adopted by the Board and
  incorporated in this Constitution and By-Laws.
• Coordinate business associated with the
  registration, uniform selection and distribution
  for the cheerleading membership.
• Assist with participant registration.
• Assist with Equipment distribution and
  collection.
• Execute Board member duties for assigned Home
  games. Duties will be defined by Board

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Board Appointments and Committee Chairs (Cont.)

• Field And Equipment Coordinator
• Current Appointment Jay Kirby
• Responsible for the inventory, issuance,
  collection, maintenance and replacement of
  property and equipment used by the general
  membership.
• Coordinate with LCRAC for the maintenance and
  preparation of playing fields and practice
  facilities.
• Assist with participant registration.
• Assist with Equipment distribution and
  collection.
• Execute Board member duties for assigned Home
  games. Duties will be defined by Board

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Board Appointments and Committee Chairs (Cont.)

• Mites Coordinator
• New Appointment Kerrin Corley
• Be responsible for the management and operation
  of the Mites teams.
• Be responsible for the recruitment of Mites Head
  coaches and the verification of compliance of
  each coach to the rules and regulations of the
  Association. Recruitment shall be coordinated
  with the Coach Selection and Qualification
  Committee.
• Ensure each head coach provides and/or gathers
  required information to the general membership
  through players under the coachs management.
• Assist with participant registration.

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Board Appointments and Committee Chairs (Cont.)

• Termites Coordinator
• Current Appointment Ken Riley
• Be responsible for the management and operation
  of the Termite teams.
• Be responsible for the recruitment of Termites
  Head coaches and the verification of compliance
  of each coach to the rules and regulations of the
  Association. Recruitment shall be coordinated
  with the Coach Selection and Qualification
  Committee.
• Ensure each head coach provides and/or gathers
  required information to the general membership
  through players under the coachs management.
• Assist with participant registration.
• Assist with Equipment distribution and
  collection.
• Execute Board member duties for assigned Home
  games. Duties will be defined by Board

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Board Appointments and Committee Chairs (Cont.)

• Bantam Coordinator
• Open Appointment
• Be responsible for the management and operation
  of the Bantam teams.
• Be responsible for the recruitment of Bantam Head
  coaches and the verification of compliance of
  each coach to the rules and regulations of the
  Association. Recruitment shall be coordinated
  with the Coach Selection and Qualification
  Committee.
• Ensure each head coach provides and/or gathers
  required information to the general membership
  through players under the coachs management.
• Assist with participant registration.
• Execute Board member duties for assigned Home
  games. Duties will be defined by Board
• Assist with Equipment distribution and collection

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Board Appointments and Committee Chairs (Cont.)

• Team Mom Coordinator
• Current Appointment Unoccupied
• Assist with participant registration
• Coordinates and establishes contact information
  for all team Moms and Coaches
• Meet with all Team Mom to establish understanding
  of Team Mom responsibilities.
• Assist with Equipment distribution and
  collection.
• Coordinate Team Picture schedule and distribution
  of pictures when returned.
• Distribute Team Sponsor plaques to sponsors
• Execute Board member duties for assigned Home
  games. Duties will be defined by Board

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Board Appointments and Committee Chairs (Cont.)

• Security Coordinator
• Current Appointment Stacy Gadson
• Coordinate with Lexington County Sheriff
  Department to ensure the presence of a deputy at
  each home game.
• Provide contact information for all assigned
  deputies to the Executive Board Members.
• Assist with participant registration
• Assist with Equipment distribution and
  collection.
• Execute Board member duties for assigned Home
  games. Duties will be defined by Board

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Board Appointments and Committee Chairs (Cont.)

• Coach Selection And Qualification Committee
• Chaired by Unoccupied
• Prior to registration, this committee shall
  prepare a coaching application to collect
  personal information from those members that
  volunteer to coach. These applications shall be
  reviewed by this committee.
• Recommendations shall be forwarded for
  consideration to the board. Coaches shall be
  approved by a majority vote of the Board and
  shall serve without compensation.

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Board Appointments and Committee Chairs (Cont.)

• Registration, Participant Clinic, And Draft
  Committee
• Chaired by Unoccupied
• Registration, participant clinic, expansion and
  drafting procedures shall be prepared by this
  committee and approved by the board prior to
  registration of the general membership.

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Board Appointments and Committee Chairs (Cont.)

• Constitution And By-laws Review And Revision
  Committee
• Chaired by Unoccupied
• The committee shall perform periodic review of
  the Constitution and By-Laws.
• Business and board meetings shall be monitored in
  order to revise Constitution and By-laws as
  required.
• Questions and recommendations for revisions,
  additions, modifications and changes in this
  Constitution and By-Laws shall be collected and
  considered.
• Proposed amendments shall be submitted for
  consideration at the next scheduled annual
  general business meeting.

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Open Forum
Questions Comments Suggestions