Strategic Management Analysis for the Department of Soil Conservation and Watershed Management An In

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Strategic Management Analysis for the Department
of Soil Conservation and Watershed ManagementAn
Integrated Approach to Sustainable Conservation
In Nepal Based on A Rapid Comparative Appraisal
of Malaysian Experience

• Team Members
• S. H. Achet S. Malla
• S. B. Regmee I. M. Tamrakar

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Presentation Plan

• 1. Objective of the Study
• 2. Table of Contents
• 3. Introduction
• 4. Existing Organization
• 5. Summary of Rapid Assessment
• 6. Lessons Learned From Malaysia
• 7. Institutional Analysis

• 8. Strategic Issues SWOT
• 9. Strategic Issues Stakeholder Analysis
• 10. Prioritization
• 11. Ranking of Strategic Issues
• 12. Strategic Choices
• 13. Formulation of Strategic Plan
• 14 Action Plan
• 15. Recommendation

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1. Objectives of The Study

• 1. Building on the Strategic Analysis of DSCWM
  presented during Module III Based on A Rapid
  Comparative Appraisal of Malaysian Experience
• 2. Application of Knowledge and Experience Gained
• 3. Preparation of a Factual report on Strategic
  Management, and
• 4. Presentation to Peer and NASC

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2. Table of Contents

• Introduction
• Study context
• Objectives
• Limitations
• Methodology
• Pre-Departure Preparations
• Filed Visit and Interactions
• Post Visit Team Meetings
• Table of Content Development
• Use of the Previous Efforts
• Use of Annual Reports
• Revisiting Module 3 work

• Organizational Background of Nepal and Malaysia
• Background of Nepal
• Background of Malaysia
• Salient Features, Comparison and Contrast
• Re-Assessment of present situation
• Organizational structure
• Resources
• Plans and programs
• Duplication of works

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...Table of Contents

• Strategic Issues
• Identification
• Prioritization
• Choices
• Formulation of Strategic Plan
• Mission, Goal, Objectives
• Strategies
• Action Plan
• Conclusion and Recommendations

• Strategic Planning and Management
• Other Institutions
• Lessons Learned in Forestry Sector
• General Lessons Learned
• Institutional Analysis
• Objectives
• Logframe
• SWOT
• Stakeholders analysis

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3. Introduction

• The Need of the Department
• Fragile Geology, Monsoon Rainfall Pattern,
  Improper Land Use and Utilization, Population
  Pressure, Deforestation
• Historical Background
• Dept. of Soil and Water Conservation 2031
• Dept of Soil Cons. Watershed Mgnt 2037
• Dept of Soil Conservation 2050
• Dept of Soil Con watershed Mgt 2054

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4. Existing Organigram (Dept of Soil Con WS Mgmt
DG
DDG
Planning
WIS
ME
Technology
Training
Soil Cons
Administration
Accounts
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5. Summary of Rapid Assessment

• Organizational Objectives too Broad
• An Organization in Transition
• No regional Offices
• Overlapping of Objectives with Other
  organizations( Dept of Irrigation RTD, Dept of
  Water-induced Disaster Prevention, Dept of
  Natural Disaster and Drugs Prevention
• Use of Existing Legislation- Soil Conservation
  Act 1982 (?)

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5. Summary ..(contd.)

• Commendable Organizational Learning
• Sub-watershed Approach
• Development of Technical Packages for soil
  conservation, Watershed and Erosion Control
• Program Execution on a Participatory Approach
• Interdisciplinary approach

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6. Lessons Learned from Malaysia

• Comparison and Contrast
• EQA 1974 NFA 1984
• We are good in concepts and approaches. They are
  good in results and action
• Laws Play reinforcing role.
• Value addition, industrialization with good EQ.

• Emphasis on MIS
• Research and Development at forefront
• Science, Technology and Environment is
  integrated.
• Urban Forestry, Coastal erosion and Wood waste
  utilization

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6. Lessons Learned from Malaysia (contd)

• Facilitation, Manpower development Plan and
  Factual Monitoring
• National Land Council
• Timber Certification

• compare 39 with 45.
• Social Forestry Vs Community Forestry
• Integrated use of Remote Sensing Facility
• Ozone Action Award

What is the Secret of Success?
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6. Lessons Learned In Forestry Sector

• In the forestry sector we are perhaps better in
  concepts and approaches. Malaysian seem good in
  producing results and actions.
• We need to emphasize on management information
  system and monitoring of field programs..Instituti
  ons within the sector should play a reinforcing
  role rather than duplicating activities.
• Role of the government should be facilitating.
  Our success in forestry sector should not be
  limited only to community forestry and watershed
  management planning.
• We must begin to make a unique case of
  conservation and development of the mountains.
• Nepal should develop herself as a center of
  excellence in mountain natural resources
  management, bio-diversity conservation and
  watershed management
• Nepal has endless opportunities to transform
  herself into a unique and prosperous economy
  based on mountain natural resource management and
  
• Any opportunity in integrated mountain
  development wasted is our future ignored.

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6.Institutional Analysis SWOT

• Strengths
• Legal Mandate
• 25 Years Experience
• Master Plan Exists
• Multidisciplinary Capability
• 55 District Offices

• Weaknesses
• Poor and limited Service Delivery
• Overlapping of Activities
• Permanent and Temporary Staffing
• No Regional Setup
• Weak Control and Monitoring

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6. General Lessons Learned

• An institution should have a clear-cut mission,
  vision and mandate. Working
• strategies should be business like.
• .Ministries should provide policy support and the
  departments should be strong and viable.
• Government should play a facilitating role in
  science and technology, information technology
  and management information.
• Management of environment is possible in a
  country transforming very fast into a
  industrialized economy.
• We felt that there were many good conditions for
  success of Malaysia including hard work,
  discipline, dedication, honesty, sincerity and
  integrity.

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7. Institutional Analysis SWOT Contd..

• Opportunities
• Exercising of Authority As per Mandate
• Can Provide Multidisciplinary Service
• Can Support Ecological Management, Infrastructure
  Sustainability, reduce Natural Disaster and
  Productivity Management

• Threats
• Gap Between Mandate and Implementation
• Organizational Dilemma
• Duplication of Functions
• Works of CBO, NGO, INGO
• Donor Funding Mechanism

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8. Institutional Analysis Stakeholder Analysis
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9. Strategic Issues
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The Matrix As An Analytical Tool

• Twenty Issues
• Existence, District Offices, Integration in
  relevant agencies, Manpower skills, Appropriate
  ministry, Regional Setup, MIS, Performance
  Evaluation System Adequacy of Legislation,
  Organizational Learning, Gaps and Institutional
  Dilemma.

• Seven Criteria
• Time
• Significance
• Peoples Perspectives
• Govt. Perspective
• Internal DSCWM perspective
• Resource Optimization
• Fulfillment of Mandate

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10. Prioritization Tool A Matrix
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11 Ranking of Strategic Issues Global
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11. Ranking of Strategic Issues... Functional
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12. Strategic Choices Global

• Objectives and mandate of the department are
  important and remain valid
• Institutional Integration with other institutions
  that deal with similar nature of works is
  possible.
• Periodic Program issues are important and should
  be dealt by appropriate institution.
• Reducing gap between mandate given by the act and
  actual functions being performed by the
  department is necessary.

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12. Strategic Choices Functional

• Planning, control and performance management
  system should be given more importance.
• Integrated MIS is very much essential.
• The experience gained and commendable
  organizational learning should be continued.
• Regional Setup and Manpower issues should be
  resolved.

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13. Formulation of Strategic Plan

• MissionThe mission of the department is to
  "conserve soil and water and to ensure sound
  resource mobilization and multiple resource
  management of watersheds in all ecological zones
  of the nation ".
• Vision The vision is "Proper stewardship of soil
  and water resources and adaptive management of
  watersheds / river basins to ensure sustained
  productivity of watershed resources for the
  present and future generations ".
• Mandate According to the soil and water
  conservation act 1982 DSCWM is responsible for
  soil conservation and watershed management in the
  country.
• Goal Goal of the department is to provide SCWM
  services nation wide in order to conserve soil
  and water
• Objectives Objectives of the department are (i)
  Natural Disaster Prevention, Erosion Control in
  order to Maintain Natural Ecological balance and
  (ii) Productivity Maintenance and infrastructure
  Protection on an watershed basis.

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14. Action Plan
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15 Recommendations

• There is a need to emphasize the importance of
  the objective and mission of DSCWM
• There is a need to streamline the central
  departments dealing with the same objective and
  mission and merge into one single strong and
  viable organization
• The management and service delivery in the
  district must improve so that proper stewardship
  of soil and water resources can be attained
• The periodic plan must be made realistic and
  achieve integrated targets and objectives
• The gap between mandate and implementation needs
  to be reduced
• DSCWM must improve its planning, control and
  performance
• DSCWM must develop and operate an integrated MIS
• It must internalize its experience and
  institutional learning and
• Nepal should develop herself as a center of
  excellence for Mountain Development and Watershed
  management to transform herself into a fast
  developing economy
• Only one viable institution for sustainable
  management of soil and watershed resources
  according to law is enough.