Contracting by Negotiation Process Map Part 15 1 of 3

1
Contracting by Negotiation Process Map Part 15
(1 of 3)
THIS IS A GENERAL REFERENCE ONLY SEE NOAA APG
CHAPTERS for specific guidance and references to
applicable statute, regulation, DOC policy, and
NOAA policy.
Select Source Selection Process and Technique per
FAR 15.1
Prepare Solicitation and Source Selection Plan
IAW FAR 15 and all other applicable Parts of FAR,
CAR, CAM, and the NOAA AGO Handbook for required
reviews and issuance
No
No
Review Market Research
Acquisition is above the SAT, determination has
been made that Sealed Bidding is not appropriate
(See FAR 6.401) and the Test Program at FAR 13.5
is not applicable
Will the agency hold exchanges with industry
prior to solicitation release?
Will the Advisory multi-step process at FAR
15.202 be used?
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Yes
Yes
Follow procedures at FAR 15.201
Return from multi-step process page
If not using the combined synopsis solicitation
at FAR 12.603, synopsis required by FAR 5.2 may
be developed, reviewed, approved and issued prior
to final solicitation approval
Contract Specialist/ Contracting Officer
Go to Multi-step process page
CS/CO
Contract Specialist/ Contracting Officer
Obtain required solicitation reviews and
approvals in accordance with agency
procedure NOAA AGO Handbook
No
Will the RFP be cancelled prior to receipt of
proposals
Contract Specialist/ Contracting Officer
When applicable, hold pre-proposal conference
and/or site visits IAW FAR 15.201 and
solicitation provisions
Issue the Request for proposals (RFP) IAW FAR
15.203 and FAR 15.205
When applicable, amend the RFP per FAR 15.206
Go to Map 3 of FAR 15
Yes
Follow procedures at FAR 15.206e and/or FAR 14.209
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
2
Contracting by Negotiation Process Map Part 15
(2 of 3)
THIS IS A GENERAL REFERENCE ONLY SEE NOAA APG
CHAPTERS for specific guidance and references to
applicable statute, regulation, DOC policy, and
NOAA policy.
NOTE 1 The structure and composition of
evaluation teams, including any tiered evaluation
panel scheme, will depend on the nature of the
acquisition, the applicability of formal source
selection procedures, and direction from NOAA AGO
and NOAA HQ NOTE 2 FAR 15.4 Contract Pricing
Any of the proposal analysis techniques or any
combination of the proposal analysis techniques
at FAR 15.404 may be used and may involve the use
of field pricing or audit support. If field
pricing assistance and/or audit assistance is/are
required follow FAR 15.404-2 and AGO guidance at
http//www.ago.noaa.gov/ad/policies.shtml
From Map 1 FAR 15
Receive proposals in accordance with solicitation
provisions and FAR 15.207 and FAR 15.208
Record Abstract of proposals in accordance with
the NOAA AGO Handbook p.59
Perform CS/CO review of the proposals for
compliances with solicitation provisions
Evaluate initial proposals in accordance with
evaluation criteria at RFP Section M and when
applicable Source Selection Plan (See FAR 15.3,
FAR 15.4, CAM 15.2 and NOAA AGO Handbook )
No
Will the agency make award without discussions?
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Yes
CS/CO/Evaluation Panels SEE NOTE 1 and NOTE 2
Go to next page
Hold Discussions with Offerors in the competitive
range per FAR 15.306(d) and issue pre-award
notification to unsuccessful Offerors per FAR
15.503(a)(1).
Obtain required reviews, approvals, and
concurrences for competitive range and
pre-negotiations objectives in accordance with
the Source Selection Plan and agency
procedure NOAA AGO Handbook
Document competitive range determination and
pre-negotiation objectives per FAR 15.406
Are Communications with Offerors before
establishment of the competitive range necessary?
No
Hold Communications IAW FAR 15.306(b)
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Yes
Contract Specialist/ Contracting Officer
If Offeror originally in the competitive range is
no longer considered most highly rated,
eliminate prior to receipt of proposal revisions
per FAR 15.306(c)(5)
Receive final proposal revisions IAW FAR 15.307
Evaluate final proposal revision per RFP Section
M, Source Selection Plan and applicable
regulation and procedure
Handle any pre-award debriefing requests and
debriefings per FAR 15.505
Yes
Are additional discussions/negotiations necessary?
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Go to Map 3 FAR 15
No
3
Contracting by Negotiation Process Map Part 15
(3 of 3)
THIS IS A GENERAL REFERENCE ONLY SEE NOAA APG
CHAPTERS for specific guidance and references to
applicable statute, regulation, DOC policy, and
NOAA policy.
Yes
Hold clarifications per FAR 15.306(a)
Are Clarifications necessary?
From Map 2 FAR 15
Contract Specialist/ Contracting Officer
No
Obtain required award reviews and approvals in
accordance with agency procedure NOAA AGO
Handbook
Document Pre-Post Negotiation IAW FAR 15.406.
Document Source Selection Decision IAW FAR
15.308, the RFP Criteria, the Source Selection
Plan and applicable agency procedure in CAM 15.2
and the NOAA AGO Handbook
Award to successful Offeror per FAR 15.504 and
FAR 15.509 and create administrative record of
award obligation in C
No
Is the pre-award notification for small business
programs required?
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Yes
Issue pre-award notices IAW FAR 15.503(a)(2) 5
business days prior to award
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
FPDS Entry (obtain review and approval when
required by local policy)
Issue required post award notices per FAR
15.503(b) , FAR 5.3 and notify Congressional and
Public Affairs in accordance with agency
procedure at NOAA AGO Handbook
Conduct Post-award Debriefing(s) per FAR 15.506
When applicable, handle post-award protest per
FAR 15.507 and FAR Part 33.1
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
No
Handle mistake IAW FAR 15.508
Is there a mistake(s) in the contractors
proposal disclosed post award?
Map to APG Post Award
Yes
Contract Specialist/ Contracting Officer
4
Contracting by Negotiation Process Map Part 15
Multi-Step Process
THIS IS A GENERAL REFERENCE ONLY SEE NOAA APG
CHAPTERS for specific guidance and references to
applicable statute, regulation, DOC policy, and
NOAA policy.
FAR 15 Map 1 of 3
Obtain required solicitation reviews and
approvals in accordance with agency
procedure NOAA AGO Handbook
Prepare pre-solicitation notice with description
of scope and purpose and evaluation criteria per
FAR 15.202(a)
Synopsize special pre-solicitation notice
prepared per FAR 15.202(a)
Receive Information from respondents (i.e.
capability statements) per special
pre-solicitation notice
Evaluate information received in response to the
special notice per FAR 15.202(a) and FAR
15.202(b) and stated criteria provided in the
notice
Obtain required reviews and approvals in
accordance with agency procedure NOAA AGO
Handbook
Advise respondents IAW FAR 15.202(b)
Return to Part 15 Map 1 of 3