Sealed Bidding Process Map – Part 14 (1 of 3)

1
Sealed Bidding Process Map Part 14 (1 of 3)
THIS IS A GENERAL REFERENCE ONLY SEE NOAA APG
CHAPTERS for specific guidance and references to
applicable statute, regulation, DOC policy, and
NOAA policy.
Finalize solicitation per FAR 14.202 and other
applicable guidance in FAR 14 or agency policy
and prepare for required reviews and issuance
Obtain required solicitation reviews and
approvals in accordance with agency
procedure NOAA AGO Handbook
Prepare the Invitation for Bids (IFB) per FAR
14.201
Review Market Research
No
Acquisition is above the SAT and meets the
requirements of FAR 6.401 and FAR 14.103-1
Will this follow the two-step process for sealed
bid IAW FAR 14.5?
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Yes
If not using the combined synopsis solicitation
at FAR 12.603, synopsis required by FAR 5.2 may
be developed, reviewed, approved and issued prior
to final solicitation approval
Return from Step 1 Sub-process and Conduct Step 2
in accordance with the following steps
Go to Special Step 1 Sub -process
Issue the IFB per FAR 14.203
Retain a record of the IFB per FAR 14.204
When applicable, hold pre-bid conference IAW FAR
14.207
When applicable, amend the IFB per FAR 14.208
No
Will the IFB be cancelled prior to bid opening?
Go to Map 2 Sealed Bidding
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Yes
Follow procedures at FAR 14.209
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2
Sealed Bidding Process Map Part 14 (2 of 3)
THIS IS A GENERAL REFERENCE ONLY SEE NOAA APG
CHAPTERS for specific guidance and references to
applicable statute, regulation, DOC policy, and
NOAA policy.
From Map 1 Sealed Bidding
Receive bids in accordance with solicitation
provisions and FAR 14.401
Open Bids per FAR 14.402
Record Bids per FAR 14.403
Review Bid for responsiveness and mistakes
No
Is the invitation going to be cancelled?
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Yes
Follow requirements at FAR 14.404-1
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No
No
Is there a minor informality or irregularity in
bid(s)?
No
Was/were bid(s) submitted electronically and
unreadable?
Must bid(s) be rejected per FAR 14.404-4?
Is there a mistake in bid(s)?
Go to Map 3 Sealed Bidding
Yes
Yes
Yes
Yes
Follow procedures at FAR 14.407
Follow procedures at FAR 14.405
Follow procedures at FAR 14.406
Reject bid(s) per FAR 14.404-4
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3
Sealed Bidding Process Map Part 14 (3 of 3)
THIS IS A GENERAL REFERENCE ONLY SEE NOAA APG
CHAPTERS for specific guidance and references to
applicable statute, regulation, DOC policy, and
NOAA policy.
From Map 2 Sealed Bidding
Follow award criteria in solicitation and at FAR
14.408 for selection of the responsive,
responsible bidder that is advantageous for price
and price related factors
Obtain required award reviews and approvals in
accordance with agency procedure NOAA AGO
Handbook
Sign Award and create administrative record of
award obligation in C
Prepare Award in C and prepare Award
Documentation (as applicable from FAR 14.408,
CAR, CAM, NOAA Handbook and local policy) for
review
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FPDS Entry (obtain review and approval when
required by local policy)
Issue required post award notices per FAR 14.409
and Congressional and Public Affairs in
accordance with agency procedure at NOAA AGO
Handbook
When applicable, handle post-award protest per
FAR 14.408-8 and FAR Part 33.1
Map to APG Post Award
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4
Sealed Bidding Process Map Part 14 (Special
Sub-Process for Step 1 in 2-Step Sealed Bidding)
THIS IS A GENERAL REFERENCE ONLY SEE NOAA APG
CHAPTERS for specific guidance and references to
applicable statute, regulation, DOC policy, and
NOAA policy.
Sealed-Bidding Map 1 of 3
Obtain required solicitation reviews and
approvals in accordance with agency
procedure NOAA AGO Handbook
Prepare Step 1 Request for Technical Proposals
per FAR 14.5 and agency procedure
Synopsize Request for Technical Proposals per FAR
Part 5 and FAR 14.503-1
Receive Step 1 Technical proposals in accordance
with solicitation provisions and FAR 14.501(c)
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Evaluate Step 1 Technical Proposals in accordance
with solicitation criteria and FAR 14.501(e).
Are there sufficient acceptable proposals to
ensure adequate price competition in Step 2?
Yes
Yes
Proceed to Step 2 (Return to Sealed Bidding Map 1
of 3)
Proceed to Step 2 (Return to Sealed Bidding Map 1
of 3)
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No
Obtain any required reviews prior to obtaining
clarifications or opening discussions (accordance
with agency procedure NOAA AGO Handbook)
Are there sufficient acceptable proposals to
ensure adequate price competition in Step 2?
Discontinue 2-step sealed bidding or continue by
negotiation (SEE FAR 14.501(i))
Evaluate clarified and/or revised Step 1
Technical Proposals in accordance with
solicitation criteria and FAR 14.501(e).
Request clarifications or proposal revisions
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