Making the Most of your Guest Speaker Experience

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Making the Most of your Guest Speaker Experience
Rick Coons IT Manager
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Prepare the Physical Space

• Decide on the format
• One-to-One ? One connection for the presenter,
  one for the classroom
• One-to-Many ? One connection for the presenter,
  one for each student

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Prepare the Physical Space

• Room layout
• Screen
• Speakers
• Interaction with speaker

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• Most Web events and virtual classrooms falter
  because they fail to take advantage of all the
  features the software tools have to offer
• Bob Maiden, LearningCircuits

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Prepare the Virtual Space

• Keep it simple but not too simple
• Is Breeze the right tool?
• Engage, dont distract
• Build meeting space(s) ahead of time
• Dont attempt changes during presentation
• Test with user interface

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Technical Moderator

• If instructor and guest speaker will both be
  actively engaged in the presentation, consider a
  third person to moderate
• Manage chat
• Address tech problems
• Provide event support

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Connections

• Access for non-PSU speakers (Friends of PSU --
  https//fps.psu.edu/)
• No wireless connections
• No extraneous applications
• Firewalls
• Older equipment
• Freeze unneeded video

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Practice, Practice, Practice!

• Practice with interface
• Smooth flow of changes
• Know where to look for participant feedback
• Be aware of environment
• Camera/Mic location
• Limit movement/background noise
• Backup plan

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Top 5

• 5. Set up physical meeting space
• 4. Set up virtual meeting space
• 3. Use a moderator
• 2. Test connections
• 1. Practice, Practice, Practice!

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• Its not the medium that make the difference
  its the way in which the designer and the
  instructor use the features that are available
• E-Learning Guild

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Resources
http//www.adobe.com/resources/education/special/b
reeze/collaborative_teaching/meeting_leaders/ http
//www.conferzone.com/services/czarchives/060403_c
onferzine.txt http//www.cac.psu.edu/president/cqi
/innovation/Virtual_Meetings_and20Virtual_Teams2.
pdf http//coe.sdsu.edu/eet/articles/sitools/index
.htm http//www.iaf-world.org/files/public/young/g
reat20results20from20virtual20meetings.pdf htt
p//www.clarktraining.com/content/articles/eGuildM
ay2005.pdf http//www.adobe.com/resources/elearnin
g/ http//www.adobe.com/resources/elearning/presen
tations/ http//www.learningcircuits.org/2003/oct2
003/maiden.htm http//www.elearningmag.com/ltimaga
zine/article/articleDetail.jsp?id3931 http//ausw
eb.scu.edu.au/aw05/papers/refereed/mathur/paper.ht
ml