Holistic Approach to your travel budget

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Brendan Drury GM FCM Travel Solutions, Stage an
d Screen, CiEvents Proudly part of Flight Centr
e

• Holistic Approach to your travel budget

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• Travel is one of the top 5 expenses in most
  businesses
  
• Optimising the Travel budget
• Travel and the Internet
• What do your employees expect when they travel
• Conference Incentives Events

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• Is the Trip necessary ?
• Air / Land
• Leveraging Preferred Agreements
• Different Airfare types flexible/ non flexible
  
  
• Look at overall costs hotel, taxi, airport car
  parking etc
  
• Cheap fares - pros/cons
• Best Fare of the Day
• Promotional Periods
• Oct/Nov UK/Europe short life airfares offered
• Planning ahead

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• Management reporting
• Monitoring travel budget effectively
• Changes
• Lead in time
• Consolidation of spend
• Travel Guideline/ Policy
• Drives behaviour / Savings
• Control through authorisation
• Credit Facilities
• Expense Management tools
• Enhanced data through Credit Card

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• Internet
• Purchasing
• Airline, Hotel Car Rental sites
• Searching - time is money
• Travel sites
• Helpdesk / 24/7

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• Policy / Guideline
• As your company expands this will be come more
  relevant
  
• Authorisation pros/cons
• Travel Allowance
• Implement realistic daily allowance
• Set expectations through Travel Guideline/Policy
  
  
• Leisure travel tagged onto business trip
• Managing increasing leave
• Customer Care
• Travel Insurance
• Danger spots
• Airline/Hotel memberships
• Lounge passes / FFP cards
• Visas / Passports

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• Meetings and events DO play a strategic role in
  driving business within any organisation
  
• Face to face key
• A survey, conducted by the MPI foundation
  concluded that -
  
• 96 of marketing executives use events within
  their total marketing mix
  
• 49 believe the importance of events is
  increasing
  
• 24 believe events provide the best ROI in
  marketing (18 Web Marketing/15 Sales
  Promotion/14 PR and 9 Print Advertising)
  

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• Incentive continues to grow
• The difference between a good event and a great
  event comes down to a couple of key factors-
  
• Extending the life of the event
• Matching the budget with the recipients
• Maintain brand consistency
• Show Stopper

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Brendan Drury