SEILA Program and the Role of Commune Database Information System CDIS

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SEILA Program and the Role of Commune Database
Information System (CDIS)
Poverty and Economic Policy (PEP) Research
Network Meeting 16-20 June 2004, Dakar, Senegal

• By TRY SOTHEARITH
• National Institute of Statistics (NIS)
• Ministry of Planning, Cambodia

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Map of Cambodia
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Background

• Cambodia is situated in Southeast Asia
• Land area of 181,035 square kilometers
• Population in 2003 is 13.8 million, of which 52
  are females
• Population growth of 2.3 per annum.
• Population density is 67 persons/Sqkm.
• Rural population 84 and
• Urban population 16 of the total
• GDP 291 USD in 2001
• Population under poverty line 36

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SEILA Program

• The SEILA program started since 2001
• Established under a National Decentralized
  Development Fund and Donors for the period of
  year 2001-2005
• Model to strengthen on decentralization and
  deconcentration
• National effort to achieve poverty reduction
  through improved local government.
• Seila will directly alleviate rural poverty at
  commune and village level

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SEILA Structure
SEILA Program Management Structure (Province to
commune level)
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SEILA Commune database

• Fully cover nationwide, 1,621 communes
• Commune Database contains basic socio-economic
  data collected at village level
• Database is managed by Provincial Department of
  Planning and Statistics (PDOPS)
• The objective
• To provide data and input for situation analysis
  and local development planning,
• To measure impact of local development activities.

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Commune Database

• SEILA Program Capacity building commune council
• Setting-Up Commune Database (CDB) SEILA support
  in partnership with PDOPS
• SEILA Task Force (STF) SEILA project staff and
  PDOPS staff responsible for Data Collection
• Data Collection Procedure
• STF train to District Planning Office (DPO)
• DPO train to Commune Development Council (CDC)
• CDC train to Village Leaders
• Village Leader are responsible for data
  collection in his/her village
• A village-based data collection
• Questionnaire use for village level village
  leader will answer all questions for the village

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Commune Database

• Data Analysis
• After fill up questionnaire village leader sent
  to CDC to check
• CDC sent to SDPO for Crosscheck
• SDPO sent to Province DOPS for data analysis
• OUTPUT PDOPS produce output
• Commune profile village database
• District profile Commune database
• Provincial profile district and commune database

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Commune Database

• Use of CDB output
• For planning and assessment at the commune
• Compared progress every year
• Other NGOs

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Seila ME and Information System

• To provide basic social, economic and
  environmental data at commune level (CDB), to
  support the allocation of the investment fund
  (geography targeting), to aid planning of
  investment, and t evaluate the local impact.
• To provide physical and financial data, regularly
  assess the efficiency and effectiveness of
  investment in service and infrastructure, and
  develop incentives and sanctions to encourage
  improved performance of province and commune
  situation

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Seila ME and

• To provide policy oriented periodic evaluations
  of system efficiency and development
  effectiveness and impact for national policy and
  procedure in support in decentralization and
  deconcentration, as well as poverty alleviation.
• A comprehensive public awareness and information
  strategy regarding the provisions of the new
  statute, the organizational rules and procedures
  for accessing and utilizing decentralised
  resources and the roles and responsibilities of
  public officials (province to village levels) to
  promote public transparency and accountability

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Statistical Reporting System
National and Provincial Database through National
Institute of Statistics (NIS)
NIS Editing, Compiling, Analysing and
Dissemination
Surveys and Cencuses NIS and Ministries
Administrative Data Ministries and Agencies
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Commune Database (CDB)
Administrative Data Provincial Level
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Statistical Reporting System
Commune Database (CDB)
Commune Database

• Has been developed under the project of NGOs in
  order to serve their own goal and purposes.
• Lessons learned are following
• One-shot project report
• Donor driven
• Collected information was not well shared and
  used
• No clear inter-linkage of ME system at local
  level framework
• No clear understanding what the key data needs
• No clear reporting system
• No clear methodology and standards

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Propose a new CDIS framework

• Seila will be terminated the project next year,
  2005
• No any project going to be takeover Seila
• Base on Seila experiences in commune database
• Observing on CBMS in Cambodia
• Village census and use scientific methods
• The CBMS generate and validates the information
  needed for focused targeting
• Indicate family situation the community and
  encourage them to initiate corresponding action
  to alleviate their condition
• It ensues that the information needed in the
  situational analysis, planning implementation,
  and monitoring and evaluation are reliable,
  accurate relevant and timely.
• To promote sharing information among various
  sectors in the commune, higher level of
  government and the private NGO and business
  sector to reach common targets and address
  priority problems in the community

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NISs Possible involvement in CDIS

• Take Over Seila Program of CDB
• Engage with CBMS
• Develop Statistical techniques and methods
• Accessibility of Statistics office in the
  province and district that can serve as
  correspondent agencies
• Experiences of NIS staff involved in CDB of SEILA
  program
• Responsible for the development report of
  commune, district, provincial and national level
• Identify and select correspondent (focal point)
  member of NIS in commune

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Propose new CDIS Framework
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Propose new CDIS Framework
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Proposed Flow of Information
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Use of CDIS/CBMS for Devt. Planning
- National Development Policies - National ME
System
Integrated Development Plan
Poverty Mapping
Commune Development and Planning
CDIS/CBMS OUTPUT
Devt. Investment NGOs, Private,
Media Community, Family
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Conclusion Statement

• Learning from Seila and CBMS experiences,
  creating the CDIS or adopt CBMS as nationwide
  CBMS and become an official database in Cambodia
  now is very appropriate and needed for the
  currently commune councils to have better
  knowledge and accurate information for a good
  local development planning in each locality.
• It is, therefore, the government of Cambodia,
  international donors, and other related agencies
  must take into account the importance of the
  database system that can be developed and used
  for the sake of achieving development goal of
  communes, districts, provinces/municipalities,
  and national development.

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Thank You for Your Attention
Angkor Wat, Cambodia
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