SC Enterprise Information System

1
SC Enterprise Information System SCEIS Update
HR Spring Forum May 17, 2006
2
Agenda

• The Cost of Business Today
• SCEIS Program
• SCEIS Human Capital Management
• Managing Change

3
The Cost of Business in SC Government
South Carolina State Government TodaySource
Business Case Study, 2003
100 Financial management systems used today
70 Vendor information files maintained by
agencies
60 Human resources systems used today
20 Years current systems have been in place
4 Sets of files that must be updated to
accommodate personnel information
changes
3 Sets of financial records maintained for
each agency, board and commission
4
The Cost of Business in SC Government
The Cost of Business as UsualSource Business
Case Study, 2003
5
SCEIS Mission

• The South Carolina Enterprise Information System
  will standardize and streamline business
  processes within the government of South
  Carolina, using best business practices to
  achieve cost-effective and efficient delivery of
  services. 
• Timely, accurate and complete information
  provided through SCEIS will empower
  decision-makers to improve the way government
  works for the citizens of South Carolina.  

6
SCEIS Program Overview

• Five year, 62.8M, development and integration
  with June 2010 completion
• 74 Agencies are scheduled to adopt SCEIS
• Functional scope of SCEIS is focused on three
  business areas
• Finance and Materials Management (FI-MM)
• Budget Preparation (BP)
• Human Resources and Payroll (HR-PR)
• SAP Licenses
• 7,000 Professional users statewide
• 40,000 ESS (Employee Self Service users)

7
SCEIS Industry Partners

• SAP - software provider and strategic partner
  
  - safeguarding,
  assurance and specialized consulting services
• HP - hardware provider
  
  - integration services for mySAP ERP
  infrastructure
• Microsoft - Windows operating systems SQL
  Server database
• Deloitte - prime integrator for SAP integration
  services
  
  - master agreement contract
  awarded in February
  - Statement of Work for FI/MM implementation is
  being finalized

8
SCEIS Program Progress

• SCEIS Infrastructure Landscape integration is
  underway
• HP hardware with Microsoft OS and Databases
• 2 year, 2.3M project to build SCEIS
  infrastructure
• SCEIS FI-MM Business Blueprint Update with SAP is
  complete
• SCEIS Solution Center operational
• For stakeholders
• Build, learn and test business process scenarios
• Deloitte is the prime integrator
• 4 year, 40M project to re-engineer SC business
  processes using SAP
• FI and MM for central agencies is first major
  integration
• BP and HR-PR will follow afterwards

9
SCEIS Timeline
HR Mini-Master Blueprint Late 2006
10
SCEIS HR Mini-Master

• Motivated by earlier HR-PR needs
• Organizational structures and basic master data
  design
• Facilitate workflow for FI-MM project
• Enables SAP to know next destination (who) in
  business process workflow (e.g. approval)
• Notify person (group)
• Foundation for later HR-PR project (do no harm to
  future HR-PR implementation)
• e-Recruitment, Learning Management Solutions can
  become parallel projects

11
Currently in SC

• When employees move change home addresses
• How many forms must be completed?
• How many systems are updated?

12
With SCEIS

• When employees move change home addresses
• Employees access the ESS Employee Self-Service
  system and input new addresses through the Web
• Linked downstream changes are automatic and
  propagate through SCEIS

13
SCEIS Human Capital Management

• Talent management Support for every phase of
  employment, from recruitment to retirement
• Workforce process management Automate and
  integrate essential workforce processes
• Employee Self Service (ESS) Individual control
  of personal data provides more accurate and
  up-to-date records, and better-informed
  employees
• Enterprise compensation management Track, plan
  and control your HR investment

14
SCEIS Human Capital Management

• Talent management Support people during every
  phase of their employment

• Recruiting
• Create and manage vacancies
• E-recruiting
• Manage advertisements and costs, using a variety
  of reporting options
• Classify and track applicants (internal/external,
  ad/job board/unsolicited, automatically track
  applicant processing, etc.)
• Applicant correspondencefully automated and
  easily individualized
• Match applicants to particular qualifications
• Automatically transfer candidate data to
  Personnel Administration
• Career management
• Identify and track high-potential employees
• Identify key positions and target specific
  employees for succession planning

15
SCEIS Human Capital Management

• Talent management

• Performance management
• Standardize employee performance reviews and
  appraisals
• Compare employee profiles with position
  requirements, to assess skill and knowledge gaps
  and to determine professional development needs
• Compensation management
• Support performance-oriented compensation process
• Implement innovative reward strategies
  (performance-based, variable pay plans, long-term
  incentive rewards, etc.)

16
SCEIS Human Capital Management

• Workforce process management

Automate and integrate essential workforce
processes

• Personnel administration
• Automate all basic processes of personnel and
  employee information management
• Central database provides current, accessible,
  consistent information
• Track, monitor, record and evaluate time data
  use time-management strategies
• Sick leave donations and sick leave pool
• Personnel development and training
• Create, deliver and track training in SAP
  Learning Management Solution
• Tailor learning content to individual learning
  styles and needs
• Track training achievements
• Classroom, e-learning and collaborative learning

17
SCEIS Human Capital Management

• Workforce process management

• Position management
• Assign employees to projects or teams using a
  workforce-scheduling application
• Unify project management, time tracking,
  financial data and employee skills
• Support complex scheduling demands as call center
  or 24/7 staffing
• Payroll administration
• Manage travel
• Handle complex payroll processes
• Ensure compliance with regulatory report
  requirements
• Retention
• Perform and track reviews, incentives, rewards,
  advancements

18
SCEIS Human Capital Management

• Employee Self Service (ESS)

More accurate and up-to-date employee records,
better informed employees

• Employees self-maintain their data, and control
  many administrative processes once handled by HR
  staff, for instance
• Managing vacation time
• Managing benefits
• Managing personal data
• ESS informs employees as they move through life
  and work changes, by combining applications with
  support information
• Support for life and work changes, like marriage
  or a new job assignment

19
SCEIS Human Capital Management

• Enterprise compensation management

Plan, track and control your HR investment

• Compensation management
• Set up compensation plans for all categories
• Perform reviews and manage increases for salaried
  and hourly workers
• Administer deferred pay, 403b, 457 and other
  specialized plans
• Budgeting
• Create and monitor budgets based on your
  organizational structure
• Perform top-down or bottom-up budgeting
• Reallocate budgets
• Track fund accounting
• Job pricing
• Import/export salary, descriptions and job data
  for survey comparisons
• Match internal benchmark jobs with external
  survey jobs
• Perform Business Warehouse queries to retrieve
  compensation-related data

20
Importance of Managing Change
21
Advocates of Change

• Create and communicate vision
• Empower others to act on vision
• Establish a sense of urgency
• Recognize and deal in facts
• Form a powerful guiding coalition
• Plan and create short term successes
• Consolidate improvement and produce more change
• Institutionalize the successful changes

22
Enabling Change
23
Change Aint Easy on the Advocates
"There is nothing more difficult to execute, nor
more dubious of success, nor more dangerous to
administer than to introduce a new system..he
who introduces it has all those who profit from
the old system as his enemies, and he has only
lukewarm allies in all those who might profit
from the new system. Nicolo Machiavelli, The
Prince (1513)
24
Contact SCEIS
SCEIS Portal www.sceis.sc.gov SCEIS
E-Mail sceis_at_sceis.sc.gov
SCEIS Gateway to the Future