Part B Dispute Resolution Data Data Collection Challenges and Solutions

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Part B Dispute Resolution Data Data
Collection Challenges and Solutions
2009

• Dick Zeller, CADRE
• Melanie Byrd, OSEP
• OSEP 2009 Overlapping Part B and Part C IDEA
  Data Meetings
• Presented June 22, 2009, 200 330 p.m.

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Session Intended Outcomes

• Understand national trends in dispute resolution
  data
• Improve awareness of errors in reporting dispute
  resolution data (aka Table 7)
• Learn to avoid making errors in reporting dispute
  resolution data
• Share information with others

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Data Sources Context

• National Dispute Resolution Longitudinal
  Database
• APR/SPP Attachment 1 and Table 7 for 2003-04,
  2004-05 and 2005-06
• Section 618, Table 7 DAC verified data for
  2006-07
• APR Indicator performance data for 2007-08
• APR Indicators
• B16 Complaint Reports issued within timelines
• B17 Hearing Decisions issued within timelines
• B18 Resolution Agreement rate
• B19 Mediation Agreement rate

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Influences on the Performance of Part B Dispute
Resolution Systems

• Quality of educational programs
• Culture with respect to contention
• SEA oversight (staffing, tracking, support)
• Personnel development (LEA staff, complaint
  investigators, hearing officers, mediators,
  others)
• State level DR system organization
• Availability of alternate dispute resolution
  options
• Local District responsiveness to parent Issues
• PTI/SEA PTI/Lead Agency relationships
• Availability of legal representation

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Top Ten Dispute Resolution Data Reporting Issues

• 10. Complaints are written state complaints
  (meet 34 CFR 300.153(b) standards ), not
  informal phone calls or letters, notes, parent
  expressed concerns
• 9. Complaints withdrawn or dismissed must first
  be written state complaints (withdrawn means
  by the complainant and dismissed means
  otherwise resolved)
• 8. Unlike some other collections, rows and
  columns dont necessarily add up

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Top Ten Part B Dispute Resolution Data Reporting
Issues

• 7. Complaints pending are as of 8/29
• 6. Mediations pending are part of mediations
  not held as of 6/30
• 5. Hearings pending is a calculated value from
  other hearings data as of 6/30

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Top Ten Part B Dispute Resolution Data Reporting
Issues

• 4. Mediations related (or not) to due process
  are mediations held (not mediations requested)
• 3. Zero is a value If a cell value should be
  zero, put a zero in it. With the DTS form, make
  sure that -9 values really are missing data
• 2. When you use error checker, be sure click to
  transfer data to tables on each data entry sheet

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Top Ten Part B Dispute Resolution Data Reporting
Issues

• 1. The Table 7 cell names are NOT the
  definitions
• READ THE INSTRUCTIONS
• and
• USE THE ERROR CHECKER

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Getting and Verifying the Data Westat/DAC
Error Checking

• Mathematically impossible values the
  CADRE/Westat-DAC error checker, if you use it,
  should ensure that you pass this review.
• Unlikely values unusual changes from year to
  year (e.g., a tripling in pending hearings,
  precipitous drop in complaints filed)
• The exact rules to be applied by Westat-DAC to
  identify potential errors (beyond definitions)
  are in development.

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Getting and Verifying the Data Resources

• SPP/APR Calendar (go to Fall resources)
  spp-apr-calendar.rrfcnetwork.org/season/fall/1.ht
  ml
• OSEP on line guidance documents
  http//www.ed.gov/policy/speced/guid/idea/bapr/ind
  ex.html l
• Westat/DAC Forms, Instructions, Fact Sheets
  https//www.ideadata.org/PartBForms.asp
• Westat/DAC Data Transmission Forms
  https//www.ideadata.org/PartBDTS.asp
• CADRE SPP/APR Resource Pages www.directionservice
  .org/cadre/sppresources.cfm
• Error Checkers Tutorial www.directionservice.o
  rg/cadre/datasubmission.cfm

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Getting and Verifying the Data Error Checker

• Data Entry
• Error Checks
• Calculations
• Transfer of Data to Table 7
• Generating a Table 7 for the APR
• Generating a DTS Table 7 form for submission to
  Westat

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Scenarios
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Discussion, Q A

• Open forum issues include, maybe
• Problems in data collection/reporting
• Integrated process tracking systems
• Using data in improvement planning
• Barriers to meeting timelines
• Effective improvement strategies