Title: PowerPoint (PPT): A Word Processor that Can Teach?
1PowerPoint (PPT)A Word Processor that Can Teach?
- Eva M. Fernández
- October 22, 2001
- Queens LOTE Consortium
- Queens College
- LOTE_at_qc.edu
2PPT Main Features
- Create SLIDES
- to project on a screen, from PC
- to print-out as transparencies use with
overhead projector - Integrate text and other multimedia content
- Deliver presentations
- in formal or informal settings
- in classrooms or conferences
3Todays Menu
- Entering and formatting text
- Working with the user interface
- Printing slides
- Saving your work
- Running a slide show
- approximately 15 mins. per topic,with time to
experiment
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4Assumptions Disclaimers
- Youre familiar with (but not experts in)
- using a mouse
- using a keyboard
- using Windows 95 (or higher)
- Possible (critical?) differences between Mac PC
versions of PPT - Interesting (but not critical) differences
between PPT 97 and PPT 2000
5Why Bother Learning PPT?
- Isnt it just a glorified word processor?
- good question
- PPT (and other similar software) ISNT (arent)
JUST FOR MANAGING TEXT - to use Microsofts jargon
- you can easily organize, powerfully illustrate,
and professionally deliver your ideas PPT gives
you the tools you need to communicate with
impact - found somewhere on the Microsoft.com website
6Word Processors Word, WordPerfect, Wordstar,
- entering large amounts of text
- printing text, or displaying it on a small
computer screen - so
- default font sizes are small
- default alignment is left, or justified
- default paper orientation is portrait
- not necessarily ideal for building slides
(though you can do it, if you have to) - can manage incorporation of multimedia objects,
but cant display them well - keyboard commands great for entering and
formatting text, but not necessarily ideal for
presentations
7Presentation Software PowerPoint, Freelance,
Corel Presentations
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- Designed for making slides
- default font sizes are big
- default alignment and spacing of text varies,
depending on slide layout - default image is oriented as landscape
- ideal for overhead projectors
- with data projectors, takes advantage of screen
size
8Presentation Software PowerPoint, Freelance,
Corel Presentations
?
- Designed for running slide shows
- features to maximally use screen when running a
presentation - keyboard commands to simplify presentation tasks
- browsing from slide to slide
- changing color of screen
- using a pen or a pointer
9Presentation Software PowerPoint, Freelance,
Corel Presentations
?
- AND you can associate a slide with notes, an
outline, etc. - simplifies making handouts and summaries
- helps organize ideas
- improves efficacy of presentation
10Presentation Software PowerPoint, Freelance,
Corel Presentations
?
- FINALLY, you can save presentations as HTML
files, to upload to the web - for asynchronous delivery of lectures / talks
- features to set up Online Broadcasts
11Finding the program
- In my machine
- D\Program Files\Microsoft Office\Office\POWERPNT
.EXE - Find it in your lab machines now
12Entering and formatting text
??
- Start-up dialog box
- Create a new presentation or open an existing
presentation - annoying shortcut
- to turn off, check box
- choose Blank Presentation
- Next
- Choose an AutoLayout
- not so annoying shortcut
- choose top left slide layout
- enter title subtitle
13Working with the user interface
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- Menus
- file, edit, view, insert, format
- tools
- slide show
- Toolbars
- standard, formatting
- outlining
- animation
14Anatomy of the Normal View
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- Three (re-sizeable) windows
- slide (center)
- outline (left)
- notes (bottom)
- Toolbars above and below
- standard, formatting, animation (top)
- drawing, picture (bottom)
- Scrollbar (right) status bar (bottom)
15Windows / Views
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- The buttons at the bottom left
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Normal View
Outline
Full Slide
Slide Sorter
Slide Show
16Entering Text
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- Adding slides default layout
- Title slide
- Bulleted list
- 2 column text
- Table
- etc.
- Advantage of using default layouts
- generates outline automatically
17Formatting Text
??
- Format menu
- Formatting toolbar
- change font size
- change line spacing, paragraph alignment
- changing / adding / deleting bullets
- also, Slide Layout and Apply Design
- Remember to right click for formatting(and other
such) options
18Changing the Default Font
??
- For a given text box, or part of text box
- select text, change font
- For all the text entered so far
- Format gt Replace Fonts... gt Replace
- For any text to be entered
- Format gt click on Default for new objects
19Printing Slides
?
- As overheads
- on plain paper
- on transparencies
- As handouts
- the black-and-white print-out
- the outline print-out
20Saving your work
?
- Save
- Save As
- presentation (.ppt)
- show (.pps)
- outline (.rtf)
- set of slides (.gif, .jpg, .tif, etc.)
- Save As HTML
- (possibly next session)
- Embedding true-type fonts
- Pack and Go
21Running a slide show
- the full screen view
- keyboard v. mouse
- black-outs, white-outs
- navigating through slides
- the mouse as pointer or pen
22Keyboard shortcuts
- Advance to next slide
- space, N, right or down arrow, enter, page down
- Return to previous slide
- backspace, P, left or up arrow, page up
- Go to slide number
- enter
- End show
- esc, ctrlbreak
23More keyboard shortcuts
- black-out B
- white-out W
- show / hide arrow pointer A
- pointer-to-pen ctrlP
- pen-to-pointer ctrlA
- hide pointer button ctrlH
- erase drawing E
24Homework
- Make your own PPT presentation
- focus on making the text appear the way you want
it to - save it in various formats and see what happens
- print out some slides, a handout, an outline
- As a reference, download a copy of this
presentation - http//www.qc.edu/efernand/PPT/
25PPT 2 Beyond the Text
- PPT as a viable and more directly controllable
alternative to slide projectors, tape recorders,
and VCRs - Learn how to manipulate
- images, tables, graphs, sounds, moving pictures,
and the like - Bring
- multimedia objects to play with
- a floppy or two, to take your work with you
26Questions? Comments?
- Please send e-mail to
- LOTE_at_qc.edu
Thanks!