PowerPoint (PPT): A Word Processor that Can Teach? - PowerPoint PPT Presentation

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PowerPoint (PPT): A Word Processor that Can Teach?

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to project on a screen, from PC. to print-out as transparencies & use with ... Bulleted list. 2 column text. Table. etc. Advantage of using default layouts: ... – PowerPoint PPT presentation

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Title: PowerPoint (PPT): A Word Processor that Can Teach?


1
PowerPoint (PPT)A Word Processor that Can Teach?
  • Eva M. Fernández LOTE_at_qc.edu
  • October 20, 2003
  • A workshop sponsored by
  • Queens LOTE Consortium Queens College EdTech

2
PPT Main Features
  • Create SLIDES
  • to project on a screen, from PC
  • to print-out as transparencies use with
    overhead projector
  • Integrate text and multimedia content
  • Deliver presentations
  • in formal or informal settings
  • in classrooms or conferences

3
Todays Menu
??
  • Entering and formatting text
  • Working with the user interface
  • Printing slides
  • Saving your work
  • Running a slide show
  • approximately 15 mins. per topic,with time to
    experiment

?
?
?
?
4
Assumptions Disclaimers
  • Youre familiar with
  • using a mouse
  • using a keyboard
  • using Windows 95 (or higher)
  • Mac v. PC versions of PPT
  • PPT 97 v. 2000 v. XP, ?

5
Why Bother Learning PPT?
  • Is it just a glorified word processor?
  • yes, but
  • PPT (and other similar software titles)ISNT
    (arent) JUST FOR MANAGING TEXT
  • to use Microsofts jargon
  • you can easily organize, powerfully illustrate,
    and professionally deliver your ideas PPT gives
    you the tools you need to communicate with
    impact
  • found somewhere on the Microsoft.com website

6
Word Processors Word, WordPerfect, Wordstar,
  • Designed for entering large amounts of text
  • And for printing text, or displaying it on a
    small computer screen
  • small fonts, aligned left, portrait orientation
  • can manage incorporation of multimedia objects,
    but cant display them well
  • keyboard commands great for entering and
    formatting text, but not necessarily ideal for
    presentations

7
Presentation Software PowerPoint, Freelance,
Corel Presentations
?
  • Designed for making slides
  • default font sizes are big
  • default alignment and spacing of text varies,
    depending on slide layout
  • default image is orientedas landscape
  • ideal for overhead projectors
  • with data projectors, takes advantage of screen
    size

8
Presentation Software PowerPoint, Freelance,
Corel Presentations
?
  • Designed for running slide shows
  • features to maximally use screen when running a
    presentation
  • keyboard commands to simplify presentation tasks
  • browsing from slide to slide
  • changing color of screen
  • using a pen or a pointer

9
Presentation Software PowerPoint, Freelance,
Corel Presentations
?
  • AND you can associate a slide with notes, an
    outline, etc.
  • simplifies making handouts and summaries
  • helps organize ideas
  • improves efficacy of presentation

10
Presentation Software PowerPoint, Freelance,
Corel Presentations
?
  • FINALLY, you can save presentations as HTML
    files, to upload to the web
  • for asynchronous delivery oflectures / talks
  • PPT has features to set up Online Broadcasts

11
How Does It Work?
  • A PPT file a sequence of slides
  • screens with text and/or multimedia content
  • each associated with an outline (generated
    automatically) and notes (generated by author)
  • Multi-panel user interface
  • workspace (slide)
  • outline or thumbnails of slides
  • notes
  • scrollbars, menus, toolbars

12
Multipanel (Normal) View
13
Slide Sorter View
14
Finding the program
  • In my machine
  • somewhere in the Start button menu
  • C\Program Files\Microsoft Office\Office\POWERPNT
    .EXE
  • Find it in your lab machines now

15
Working with the user interface
?
  • Menus
  • file, edit, view, insert, format
  • tools
  • slide show
  • Toolbars
  • standard, formatting
  • outlining
  • animation

16
Entering and formatting text
??
  • Your first slide

17
Entering Text
??
  • Adding slides default layout
  • Title slide
  • Bulleted list
  • 2 column text
  • Table
  • etc.
  • Advantage of using default layouts
  • generates outline automatically

18
Formatting Text
??
  • Format menu
  • Formatting toolbar
  • change font size
  • change line spacing, paragraph alignment
  • changing / adding / deleting bullets
  • also, Slide Layout and Apply Design
  • Remember to right click for formatting(and other
    such) options

19
Changing the Default Font
??
  • For a given text box, or part of text box
  • select text, change font
  • For all the text entered so far
  • Format gt Replace Fonts... gt Replace
  • For any text to be entered
  • Format gt click on Default for new objects

20
Printing Slides
?
  • As overheads
  • on plain paper
  • on transparencies
  • As handouts
  • the black-and-white print-out
  • the outline print-out

21
Saving your work
?
  • Save Save As
  • presentation (.ppt)
  • show (.pps)
  • outline (.rtf)
  • set of slides (.gif, .jpg, .tif, etc.)
  • Save As HTML
  • (possibly next session)
  • Embedding true-type fonts
  • Pack and Go

22
Running a slide show
  • the full screen view
  • keyboard v. mouse
  • black-outs, white-outs
  • navigating through slides
  • the mouse as pointer or pen

23
Keyboard shortcuts
  • Advance to next slide
  • space, N, right or down arrow, enter, page down
  • Return to previous slide
  • backspace, P, left or up arrow, page up
  • Go to slide number
  • enter
  • End show
  • esc, ctrlbreak

24
More keyboard shortcuts
  • Black-out B
  • White-out W
  • Show / hide arrow pointer A
  • Pointer-to-pen ctrlP
  • Pen-to-pointer ctrlA
  • Hide pointer button ctrlH
  • Erase drawing E

25
Homework
  • Make your own PPT presentation
  • focus on making the text appear the way you want
    it to
  • save it in various formats and see what happens
  • print out some slides, a handout, an outline
  • As a reference, download a copy of this
    presentation
  • http//www.qc.edu/efernand/PPT/

26
PPT 2 Beyond the Text
  • WEDNESDAY, OCTOBER 22, 4-6 p.m.
  • PPT as a viable and more directly controllable
    alternative to slide projectors, tape recorders,
    and VCRs
  • Learn how to manipulate
  • images, tables, graphs, sounds, moving pictures,
    and the like
  • Bring
  • multimedia objects to play with
  • a floppy or two, to take your work with you

27
Questions? Comments?
  • Please send e-mail to
  • LOTE_at_qc.edu

Thanks!
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