Integrated Airman Certification andor Rating Application IACRA Overview Presentation

1
Integrated Airman Certificationand/or Rating
Application (IACRA) Overview Presentation
2
Presentation Synopsis

• This presentation is designed to provide a brief
  background and overview of IACRA, followed by a
  walkthrough (with accompanying screenshots) of an
  applicant applying for a Private Pilot
  certification.
• During the walkthrough the presentation will
  show how all associated members of the process
  (Applicant, Recommending Instructor, Certifying
  Officer) use IACRA to complete a representative
  private pilot certification.

3
What is IACRA?

• IACRA, the Integrated Airman Certification
  and/or Rating Application, is a web-based
  application that uses online validation and
  digital signatures to verify the output data.
• Upon successful completion of the IACRA process,
  the Civil Aviation Registry in Oklahoma City
  issues applicants a permanent airman certificate.

4
What is IACRA?
Simply put, its just an electronic and better
version of the old familiar 8710-1
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What Does IACRA Do?

• Processes applications for airman certification
  via the web
• Interfaces with critical elements of multiple FAA
  databases for data validation and verification
• Automatically ensures applicants meet regulatory
  and policy requirements
• Implements use of digital signatures throughout
  certification process
• Automatically produces results documents

6
The Integrated ACRA (IACRA) Solution

• Consistent, Intuitive User Interface
• Online Context-Sensitive Help
• Ease of Administration
• Ease of Upgrade Deployment
• Paperless System

7
IACRA Benefits

• Reduction of data errors through auto checking
• Reduction in the number of rejected applications
• Reduction in the certification processing time
• Reduction in FAA transaction costs
• Adoption of a single airman tracking number
• Uniformity of interpretation of airman
  certification regulations

• Improved accuracy and filing time for PTRS
• Improved management oversight capabilities
• Promotion of data sharing
• Elimination of distribution of software media
• Compliance with GPEA mandated by Oct. 03 through
  use of digital signatures

8
Who Are IACRA Users

• IACRA users include the Federal Government,
  Aviation Industry and the Public. Examples
  include
• Airman Applicants
• Aviation Safety Inspectors (ASI)
• Aviation Safety Technicians (AST)
• Aircrew Program Managers (APM)
• Training Center Program Managers (TCPM)
• Designated Examiners (DPE, TCE, APD)
• Airman Certification Representatives (ACR)

9
What Certifications/Ratings Does IACRA Currently
Issue?
Operations

• Airline Transport Pilot
• Commercial Pilot
• Private Pilot
• Recreational Pilot
• Student Pilot
• LOA Original Issuance
• LOA Authorized Instructor
• 14 CFR part 141 Flight School / 14 CFR part 142
  Training Centers
• 14 CFR part 121 Advanced Qualification Program
  (AQP)
• 14 CFR part 142 Training Center from Private
  Pilot to ATP Original Issuance

• Certificated Flight Instructor (original
  issuance, added rating, renewal, and
  reinstatement)
• Ground Instructor (original issuance and added
  rating)
• Authorized Instructor
• Instrument Rating
• Type Ratings
• Original Sport Pilot Certification
• Sport Pilot Added Endorsement
• Sport Pilot Certificated Flight Instructor
• Sport Pilot Ground Instructor

10
What Certifications/Ratings Does IACRA Currently
Issue?
Airworthiness

• Repairman Experimental Aircraft Builder
• Repairman Light Sport Aircraft
• Maintenance Rating
• Inspection Rating

11
What Certifications/Ratings Will IACRA Issue in
the Future?
Operations

• CFI Renewal by Wings Certification
• Inspection Authorization
• Parachute Rigger
• Repairman

12
What Else Will IACRA Issue in the Future?
Crew Members Other Than Pilots

• Aircraft Dispatcher
• Flight Engineer
• Control Tower Operator
• Flight Navigator

13
IACRA Business Process Overview
The Registry
Certifying Officer(FAA or Designated Examiner)
FAA Firewall
Airman Certificate
Internet
Data Mart
Recommending Instructor
IACRA
Digital Signature
Airman Applicant
14
Coordinating the Players
Certifying Officer(FAA or Designated Examiner)
Note that for processing a given application,
three individuals must work in unison as a
triad 1) Airman Applicant 2)
Recommending Instructor (RI), and 3)
Certifying Officer (CO). How this works
will be illustra-ted in the next few slides.
FAA
Internet
Recommending Instructor
Airman Applicant
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Database Integration

• IACRA integrates with the following
  organizations/databases
• ATS Airman Testing Standards (Knowledge
  Testing)
• PTS Practical Test Standards
• NVIS - National Vital Information Subsystem
• NPTRS National Program Tracking and Reporting
  System (1563, 3529, and 5529 records only)
• Airmen Comprehensive Airman database

16
Required Software

• Only a Web browser and Adobe Acrobat Reader
  are required for users to access the application

17
Required Software

• Currently IACRA supports Internet Explorer 5.5
  through 7.
• If you are using Internet Explorer 7 it is
  important to note that to ensure stability you
  should turn off anti-phishing and set the
  built-in pop-up blocker to allow popups from
  IACRA .

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Summary

• IACRA is an electronic version of the paper
  8710-1
• IACRA is easy to use once the user gets the hang
  of it
• IACRA eliminates many of the potential errors in
  the paper 8710-1 resulting in fewer kick-backs
  from OKC
• IACRA allows turn-times for new/renewed
  certificates to be as little as 2 weeks, vs. up
  to 120 days.
• IACRA moves the FAA toward compliance with the
  Paperwork Reduction Act of 1995, and the GPEA of
  1998
• FAA plans on 80 usage for all certificates
  within three years

19
IACRA Application Walkthrough
20
IACRA Walkthrough Introduction

• The following screen shot walkthrough shows how
  to use IACRA in a typical certification process
  scenario.
• This walkthrough shows the following

• Part 1 Initial Registration
• An applicant registering with IACRA
• A Recommending Instructor (RI) registering with
  IACRA
• A Certifying Officer (CO) (most often a
  Designated Examiner) registering with IACRA

• Part 2 Application Processing
• An applicant filling out the application.
• The RI selecting the application and adding a
  digital signature.
• The Applicant digitally signing the application.
• The Certifying Officer (CO) performing the
  practical exam.
• The CO printing a temporary certificate

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Part 1Registering The New Applicant
The applicant is at the core of the application
Triad since it is the applicant who is moving
toward certification. We will start by examining
the process by which the applicant initially
registers with IACRA.
Walkthrough Part 1 Initial Registration
Applicant
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ACRA Home Page http//acra.faa.gov
We begin at the ACRA Home Page
Walkthrough Part 1 Initial Registration
Applicant
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ACRA Home Page http//acra.faa.gov
Walkthrough Part 1 Initial Registration
Applicant
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The IACRA Home Page
Walkthrough Part 1 Initial Registration
Applicant
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New Applicant Registration
The applicant then selects the Applicant role
check box and clicks Next to start the
registration process.
Walkthrough Part 1 Initial Registration
Applicant
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Applicant Registration (cont)
The applicant first answers the question Do you
currently hold an airman certificate? (A student
pilot certificate qualifies.)
Walkthrough Part 1 Initial Registration
Applicant
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Applicant Registration (cont)
If a certificate is held, the applicant will
input the certificate number in the appropriate
box then continue to fill out the remainder of
this Short Form.
Walkthrough Part 1 Initial Registration
Applicant
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Applicant Registration (cont)
Help Items
Walkthrough Part 1 Initial Registration
Applicant
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Applicant Registration (cont)
If no certificate is held, click on No and
proceed to fill out the long form.
Walkthrough Part 1 Initial Registration
Applicant
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Applicant Registration (cont)
Long Form
Walkthrough Part 1 Initial Registration
Applicant
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Applicant Registration (cont)
Text Description to the Residence
P.O. Box 123
Walkthrough Part 1 Initial Registration
Applicant
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Applicant Registration (cont)
Walkthrough Part 1 Initial Registration
Applicant
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Applicant Registration (cont)
If they had already held a certificate, it would
not have been necessary to input the other
information, such as height, weight, DOB, hair
color, home address, etc., since that information
would already be in the FAAs database.
Walkthrough Part 1 Initial Registration
Applicant
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Applicant Registration (cont)
The applicant will then be presented with his/her
FTN (FAA Tracking Number) and User Name which
must be recorded and retained by the applicant.
Walkthrough Part 1 Initial Registration
Applicant
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The Applicant OnlyRegisters Once
The applicant only needs to register once,
although he/she will log on under his/her
registration FTN for each new certificate or
rating attempted.
Walkthrough Part 1 Initial Registration
Applicant
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The Recommending Instructor (RI)
At this point, the Applicant Registration is
complete and IACRA has generated an FAA Tracking
Number (FTN) for the applicant, allowing the
applicant to log in at will using that FTN. If
the applicant is new to IACRA, the Recommending
Instructor (RI) probably should work directly
with the applicant during the initial
registration process.
Walkthrough Part 1 Initial Registration RI
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The Recommending Instructor (RI)
The Recommending Instructor must now register to
get their own FTN (though in reality, the
Recommending Instructor (RI) could have
registered long before, or even after, the
applicant). The Recommending Instructor (RI)
initial registration is essentially identical to
the applicant registration. However, since the
RI is already a certificated pilot, much of the
basic data will automatically auto-fill due to
the IACRA validation process.
Walkthrough Part 1 Initial Registration RI
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The Recommending Instructor (RI)
The Recommending Instructor (RI) only needs to
register once, although the RI will log on under
his/her registration FTN for every student he (or
she) deals with.
Walkthrough Part 1 Initial Registration RI
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Recommending Instructor (RI) Registration
If the Recommending Instructor (RI) has not
previously registered as an applicant, then he or
she must follow the preceding process as any
other applicant would, beginning by selecting
Registration from the IACRA home page. Since
the RI already holds a certificate, he or she
will only need to fill out the Short Form.
Walkthrough Part 1 Initial Registration RI
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Recommending Instructor (RI) Registration
The difference here is that the RI selects the
Recommending Instructor role check box before
clicking Next to start the RI registration
process.
Walkthrough Part 1 Initial Registration RI
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Recommending Instructor (RI) Registration
If the RI had already registered in another role
(such as an applicant) then he/she could simply
add a new role by logging in under whatever role
he/she had previously registered then select
Edit Registration on applicant menu of this
page.
Walkthrough Part 1 Initial Registration RI
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Recommending Instructor (RI) Registration
The RI then simply checks the desired box(es), in
this case Recommending Instructor, then clicks
Next . This will take him/her to the Long
form which should already be filled in. The
system will automatically verify qualifications
for the desired role chosen. Note Applicant is
checked ghosted since that role had been
previously registered.
Walkthrough Part 1 Initial Registration RI
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Registering The Designated Examiner
The Designated Examiner (DE) is the third
component in the IACRA Triad and must also
register as shown in the following slides.
Walkthrough Part 1 Initial Registration CO
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Designated Examiner Registration
The Designated Examiner (DE) starts the
Registration process the same way as for the
Applicant and the Recommending Instructor by
selecting IACRA from the http//acra.faa.gov
website.
Walkthrough Part 1 Initial Registration CO
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Designated Examiner Registration
This will take the DE to the Log In /
Registration page where he (or she) will select
Register if he had not ever used IACRA before.
If the DE has used IACRA before, then he would
simply need to Log In .
Walkthrough Part 1 Initial Registration CO
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Designated Examiner Registration
At this point the DE simply checks the Designated
Examiner box, presses Next and proceeds to
fill out the short form as shown earlier.
Walkthrough Part 1 Initial Registration CO
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Part 1 Initial Registration End
This completes the initial registration process
for all parties. Next is the actual processing
of an applicant.
Walkthrough Part 2 Application Processing
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Part 2Application ProcessingThe Applicants
Role
Now that all of the participating parties have
registered, the process starts with the applicant
filling out an IACRA application.
Walkthrough Part 2 Application Processing
Applicant
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Applicant Login
At this point the applicant must begin his or her
application, starting at http//acra.faa.gov/,
just as they had done to initially register
themselves.
Walkthrough Part 2 Application Processing
Applicant
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Applicant Login
This time the applicant will choose the Log In
option.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
The applicant will then select the role
(Applicant) that he will act when logged in.
He will then input his username, password, and
IACRA-generated FTN (FAA Tracking Number).
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
Applicant
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Once the applicant completes the identification
boxes, he will click the Log In button.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
The applicant then selects Start or Retrieve
Application from the Applicant Menu.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
He will be asked to select to either Start a new
application, or to Retrieve a current
application. In this case, he will select
Start a new application.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
Clicking the Start a new application button
will take the applicant to this screen where he
will Select the type of application, either
AIRWORTHINESS, PILOTS, or INSTRUCTORS. In
this case the applicant will select PILOTS.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
The applicant then proceeds by clicking the
START APPLICATION button.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
The applicant will be taken to Applicant
Personal Information page, showing six Step Tabs
across the top. Note that they each currently
show a red X. As each step is completed, the
red X will change to a green check mark as we
will see in the next slide. The Step 1 page,
shown here, should auto-fill based on the
information previously input during the
applicants initial registration. Verify that
the information is correct and click on the Step
2 tab to proceed.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
The Applicant will click on the drop-down box for
item 1) Select the type of Certificate you are
applying for, and make the appropriate
selection. In this case, PRIVATE PILOT. (Note
that the Step 1 tab from the previous steps now
shows a green check mark.)
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
For the item 2) Select Restricted or Standard
drop-down box the applicant will choose
STANDARD.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
For item 3) Select the certificate Basis, the
applicant will choose FAR61 COMPLETION OF
REQUIRED TEST.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
For item 4) Select the type of Issuance the
applicant will choose ORIGINAL ISSUANCE. Making
this selection will automatically bring up
several more items.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
Completion of item 4 will trigger a new, 5th item
with 3 selections. Select the first Click here
to enter the Completion of Required Test
Information.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
That will lead to this page where the applicant
will input the relevant aircraft data. Select
Click here to select First Aircraft to be used.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
Aircraft can be searched by ID or Type by simply
putting the first few characters of the
make/model identifier in the search box and
clicking the Search button. ID or Type
corresponds with the left hand column. The
applicant could have searched by Description
(corresponding to the right hand column) by
clicking on the By Description button and putting
in, for example, Cessna then clicking Search .
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
Select the appropriate aircraft then click the
OK button.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
Input the appropriate number of hours in that
aircraft. If two aircraft are to be used for the
practical test, then repeat the procedure using
the Click here to select Second Aircraft to be
used if applicable option. Press OK to
continue.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
Applicant will then be taken back to this page
where he will press the second magenta option
Click here to Select the Category/Class Ratings.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
On this page the applicant will choose the
appropriate Category/Class rating sought, and
press OK to continue. Note that the
Search Box is not active on this page.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
The third magenta option Click here to Select
the Type Ratings is only applicable for adding
type ratings. At this point the applicant
presses the Step 3 tab to continue.
Walkthrough Part 2 Application Processing
Applicant
70
Certification / Application Module
Step 3 asks whether or not the applicant holds,
or has ever held, an FAA pilot certificate. A
student pilot certificate counts. In this
example we click Yes which should almost always
be the case.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
For this example we will assume that it is a U.S.
Standard Pilot Certificate and click the third
magenta option.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
The applicant puts their Certificate number and
Date of Issuance in the appropriate boxes. Select
Click here to enter Student Certificate from
the selections in the left column. Note that
after the selection is made, Student
Certificate will appear under the selection and
the selection will change to read Click here to
remove Student Certificate. Click OK to
continue.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
If the applicant did have a certificate higher
than a student, for example he already held a
private certificate, then he would click on the
Click here to enter Private Category/ Class
Ratings option.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
The applicant would next select those
Categories/classes that he already held on this
page. This would not be used for a student
pilot since, although he does hold a valid U.S.
FAA pilot certificate (student pilot), he does
not yet hold category or class ratings.
Walkthrough Part 2 Application Processing
Applicant
75
Certification / Application Module
Note that the Certificate Number, Date of
Issuance, and the identification as a Student
Certificate have all been automatically entered
in the bottom line. Step 3 is now complete and
the applicant clicks on the Step 4 tab to
continue.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
On this page the applicant will click the
appropriate answers to the displayed questions..
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
Clicking Yes to whether or not the applicant
holds a medical certificate will open a box where
the pertinent medical data will be entered. When
all of the questions have been addressed, the
applicant moves on to Step 5.
Walkthrough Part 2 Application Processing
Applicant
78
Certification / Application Module
Clicking on the Step 5 tab will take the
applicant to the experience page where he will
input all of his flight experience directly in
the appropriate boxes. When completed, the
applicant will proceed by clicking on the Step 6
tab.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
Step 6 allows the applicant to perform final
checks on their input. If theres an error, the
applicant will get a validation error like shown.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
If there are no errors needing correction,
continue by clicking on Review Applicants
Certificate Summary.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
Verify the type of certificate sought and
continue by clicking the CLOSE button.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
The applicant will next review his application by
pressing the appropriate button.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
A copy of Form 8710-1 will be shown in Adobe .pdf
format. The form can be printed for the
applicants personal records, however note that
this is an UNOFFICIAL COPY. Only the
electronically submitted form is valid.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
At this point, the applicant will submit the
electronic version of the 8710-1.
Walkthrough Part 2 Application Processing
Applicant
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Certification / Application Module
This screen will give confirmation that the
application was successfully submitted. The
applicants work is now completed for this phase
of the application process. Note the Application
ID number.
Walkthrough Part 2 Application Processing
Applicant
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The Recommending Instructors Role
At this point, the applicant needs to visit with
the Recommending Instructor (RI) so that the RI
can verify the applicants knowledge test
information and digitally sign the application.
Walkthrough Part 2 Application Processing RI
87
Recommending Instructor Login
When the applicant is ready to test, the
applicant contacts his Recommending Instructor
(RI). The RI, who has pre-registered, logs in to
IACRA using his own Recommending Instructor FTN,
username, and password.
Walkthrough Part 2 Application Processing RI
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Recommending Instructor Login
The initial log in process is the same as
previously outlined.
Walkthrough Part 2 Application Processing RI
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Recommending Instructor Login
The difference on this next page of the login
process is that the recommending instructor (RI)
logs in as Recommending Instructor.
Walkthrough Part 2 Application Processing RI
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Recommending Instructor Login
Here the Recommending Instructor will want to
bring up the applicants application.
Walkthrough Part 2 Application Processing RI
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RI Retrieve Application
The Recommending Instructor (RI) will retrieve
the applicants application information by
entering the applicants FTN on the RI Retrieve
Application screen and clicking the FIND
APPLICATION(S) button.
The Recommending Instructor will then select
Retrieve Application.
Walkthrough Part 2 Application Processing RI
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RI Retrieve Application
The Recommending Instructor (RI) will retrieve
the applicants application information by
entering the applicants FTN on the RI Retrieve
Application screen and clicking the FIND
APPLICATION(S) button.
Walkthrough Part 2 Application Processing RI
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RI Select Application
Searching by the FTN, IACRA locates all of the
applications associated with that number. The RI
will Select the appropriate application then
click Continue .
Walkthrough Part 2 Application Processing RI
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RI Select Application
The Recommending Instructor enters the
applicants FTN and their test will appear on the
list below. Its possible that the applicant may
have multiple tests. In that case, the RI will
simply Select the one that he is currently
working with, then click CONTINUE .
Walkthrough Part 2 Application Processing RI
95
RI Checklist
The Recommending Instructor checklist appears and
allows the RI to follow the links in the
checklist in order to process the active
application. Also, the RI can reset an
application should it contain incorrect
information that the applicant must reenter. The
RI will begin with Click here to view 8710-1.
Walkthrough Part 2 Application Processing RI
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RI Checklist View 8710-1 Form
The Recommending Instructor reviews the .pdf 8710
form to ensure that no mistakes were made when
the applicant entered information. Note that on
the checklist page, a check mark has appeared
next to the first item, indicating completion of
that task.
Walkthrough Part 2 Application Processing RI
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RI Enters Knowledge Test Information
The Recommending Instructor Selects Click here
to Enter the Knowledge Test and enters the
Knowledge Test ID for the applicant to Search
for the test results.
Walkthrough Part 2 Application Processing RI
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RI Verifies Knowledge Test Information
Pressing the Search button will produce a test
validation page. Pressing Click here to View
Knowledge Test will produce a .pdf test result
page for review.
Walkthrough Part 2 Application Processing RI
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RI Verifies Knowledge Test Information
The Recommending Instructor (RI) will next view
the applicants certificate summary.
Walkthrough Part 2 Application Processing RI
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RI Checklist
With the first three steps completed, it is now
time for the RI to digitally sign the
application. Clicking on Click here to Sign
8710-1 will open a separate window.
Walkthrough Part 2 Application Processing RI
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RI Digitally Signs Application
At this point, the RI can preview the application
or select to go ahead and digitally sign the
application by clicking the Sign Application
button.
Walkthrough Part 2 Application Processing RI
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RI Digitally Signs Application
The RI clicks the yellow link on the .pdf 8710-1
to sign the application.
Walkthrough Part 2 Application Processing RI
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RI Signature Confirmation
The Recommending Instructors name, representing
the digital signature, will appear on page 2 of
the .pdf 8710-1 form. At this point, the RIs
role is completed.
Walkthrough Part 2 Application Processing RI
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RI Checklist
The RI can select to process another application
or simply log out of IACRA if he has finished
processing applications.
Walkthrough Part 2 Application Processing RI
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The Role of the Certifying Officer
Now the applicant must meet with his/her
Certifying Officer (CO) (in this case, a
Designated Pilot Examiner - DPE) in order to
complete the application. When the applicant
meets with the Certifying Officer, the CO must
verify the applicants identity and then log into
IACRA and retrieve the application so that both
the CO and the applicant can digitally sign the
application, as shown on the following slides.
Walkthrough Part 2 Application Processing CO
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CO Applicant Retrieval
The Certifying Officer, having already
registered, logs in via the IACRA Home Page using
their username, password, and FTN.
Walkthrough Part 2 Application Processing CO
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CO Applicant Retrieval
The CO (DE, ACR, TCE, etc.) clicks the Retrieve
Application link from the menu that appears.
Notice the options under Main Menu are
different for a CO.
Walkthrough Part 2 Application Processing CO
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CO Applicant Retrieval
The CO (DE, ACR, TCE, etc.) then selects
Work/Sign and enters the applicants FTN, then
clicks on Find Application(s) .
Walkthrough Part 2 Application Processing CO
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CO Application Selection
The Certifying Officer (CO) enters the
Applicants FTN and selects the Find
Applications button. When the applications
appear, the CO then clicks the Select button
next to the current working application. Then,
the CO clicks Continue to start his
certifying process.
110
Certifying Officials Checklist
The Certifying Officials Checklist appears. The
Certifying Officer (CO) must go through all of
the underlined items on this checklist. The
first item requires the CO to Click here to
Review the Application Status. Except for that
first item, as each is completed, a check mark
will appear next to it.
Walkthrough Part 2 Application Processing CO
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Certifying Officials Checklist
This page will show the applicants application
status.
Walkthrough Part 2 Application Processing CO
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Certifying Officials Checklist
The next item requires the CO to Click Here to
Verify Airman Identification.
Walkthrough Part 2 Application Processing CO
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CO Verify Airman Identification
The applicant presents the Certifying Officer
(CO) with a valid form of identification
(drivers license, military ID, passport, etc.)
The CO enters the type and ID number, selects the
country issued and state into IACRA and clicks
OK .
Walkthrough Part 2 Application Processing CO
114
Certifying Officials Checklist
The Certifying Officer (CO) sees that each item
has been completed by the presence of a check
mark. The COs Checklist is dynamic in that if
completion of an item is not required by the CO,
then that item is inactive. Other items, such as
signing the 8710-1 form, remain inactive until
IACRA determines all other necessary steps have
been completed. Next click Click here to Review
Airman Knowledge Test Report.
Walkthrough Part 2 Application Processing CO
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CO Review Airman Knowledge Test Report
Clicking on Click here to Review Airman
Knowledge Test Report allows the Certifying
Officer to retrieve the applicants Airman
Knowledge Test Report to visually verify that the
applicant passed. Once the CO closes this
report, IACRA interprets this action as the CO
completing the task.
Walkthrough Part 2 Application Processing CO
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Certifying Officials Checklist
With the review of the applicants Airman
Knowledge Test Report, the CO can then move on to
reviewing the 8710-1 application.
Walkthrough Part 2 Application Processing CO
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CO Review 8710-1 Application
The Certifying Officer (CO) retrieves the
applicants 8710-1 application to visually verify
that all elements have been entered correctly by
IACRA. Once the CO finishes the inspection and
closes the 8710, IACRA interprets this action as
the CO completing the task. Note that this
8710-1 is an unofficial copy.
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Certifying Officials Checklist
With the review of the applicants 8710-1
application, the CO can then move on to reviewing
the Privacy Act Statement.
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COReview Privacy Act Information
The CO lets the applicant review the Privacy Act
Information to ensure that the applicant is aware
of his rights with regard to the personal
information the applicant is providing to the
government.
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Certifying Officials Checklist
With the review of the Privacy Act Statement the
applicant must digitally sign his 8710-1 form.
The CO selects the Click here to have Applicant
Sign Application link.
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Applicant Signature

• IACRA opens the login page so that the applicant
  can log in, retrieve, and digitally sign his
  application as the Certifying Officer (CO)
  witnesses him perform the process.

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Applicant Login
The applicant logs in as Applicant, enters their
FTN, User Name, and Password, and clicks the Log
In button to proceed.
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Applicant Application Retrieval
The applicant selects the Retrieve a Current
Application link to retrieve his information.
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Applicant Application Retrieval
The applicant selects Retrieve a current
application and a list of current working
applications appears. There will usually only be
one. The applicant then clicks the Select
button next to the application to be digitally
signed. The applicant then clicks the Sign
Application button to proceed.
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Digital Signature Preview
IACRA now requires that the applicant preview the
application before digitally signing it. The
applicant clicks the Review Application
button to proceed.
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Digital Signature Preview
The applicant reviews the Unofficial Copy of the
8710 form to ensure one last time that all of the
information is correct before digitally signing
the Officer Copy.
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Applicant Digital Signature
After a preview of the application for errors,
the applicant is ready to digitally sign it. The
Sign Application button is now active and the
applicant selects it in order to proceed.
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Applicant Digitally Signs Application
The applicant is presented with the Officer Copy
of his 8710 form and selects the Click Here to
Sign link (highlighted in yellow) to digitally
sign his application. The applicants name
appears in the application as a representation
that the form has been officially signed.
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Applicant Digital Signature
The Applicant Signature Confirmation screen
appears indicating that the applicant has
successfully completed the application process
within IACRA.
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Certifying Officer Completion
Now that the applicant has digitally signed the
8710-1 application, the Certifying Officials
(CO) ability to digitally sign is activated.
The CO now proceeds with the practical test for
certification in accordance with Practical Test
Standards. Upon their return, the CO logs back
into IACRA via the IACRA Home Page. The CO
selects the application, enters practical test
results, and finishes the application process.
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Certifying Officials Checklist
Note that the Click here to Sign 8710-1
Application link in the Certifying Officials
Checklist is now active and the Applicant Sign
link is checked and rendered inactive. The next
step is to Enter Practical Test Results.
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CO Enter Practical Test Results
The CO, having taken the applicant for the
practical test for certification in accordance
with Practical Test Standards, must now enter the
applicants Practical Test Results.
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CO Enter Practical Test Results
Note that when you cannot directly input the
Airport ID. You must use the Select Airport
option.
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CO Enter Practical Test Results
After the Certifying Officer (CO) enters all of
the appropriate information (some information
requires accessing self-explanatory sub-screens
to complete), the CO selects (ideally) the Click
Here to Approve link to send the data to IACRA
and to signal that this step is complete. Note
the CO has the option of generating a Notice of
Disapproval or a Discontinuance, should it be
necessary.
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Certifying Officials Checklist
The next step for the CO is to Enter Limitations
that the applicant might have to his
certification.
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CO Enter Limitations
The CO selects from a list of limitations if any
pertain to the applicants certification. The CO
then clicks OK and sends the data to IACRA.
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Certifying Officials Checklist
The next step is for the CO to select Click here
to Enter Aircraft Authorizations, if any.
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CO Enter Vintage Aircraft Auth.
The next step is for the CO to enter any Vintage
Aircraft Authorization Types that may apply.
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Certifying Officials Checklist
The next step is for the CO and applicant to
Click here to View the Temporary Summary to
ensure all data are correct.
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CO View Applicant Certificate Summary
The temporary certificate summary shows a
synopsis of the important certificate information
for which the applicant is applying.
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Certifying Officials Checklist
Now that the CO and applicant have viewed the
temporary summary, it is time for the CO to
select Click here to Sign the 8710-1 Application
in order to apply their digital signature.
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CO Digitally Sign 8710-1 Application
The CO clicks the Sign Application button to
digitally sign the 8710-1 form.
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CO Digitally Sign 8710-1 Application
The CO selects the Click Here to Sign link
(highlighted in yellow) to apply the digital
signature to the 8710-1 form.
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CO Digitally Sign 8710-1 Application
Once the Certifying Officer (CO) has signed the
application, the application is electronically
submitted to the FAA Registry and an Application
ID is assigned.
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CO Post-Signing Options

• The CO can now do the following
• Review/Print the Temporary Certificate
• Review the 8710-1
• Return to Login
• Sign another application
• The CO clicks the link to Review/Print Temporary
  Certificate as shown on the following slide.

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CO Post-Signing Options
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CO Review Temporary Certificate
The CO and the applicant both review the
temporary certificate. The CO prints out a copy
of the temporary certificate for the applicant to
use while the applicant waits for the Registry to
process his application. The applicant will then
receive his permanent certificate from the
Registry within 120 days.
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IACRA Defect Tracking
This is the end of the IACRA application process
walkthrough. Depending upon the certificate being
sought, different screens can appear other than
what was shown in this walkthrough. The next few
slides show how to use the IACRA Defect Tracking
system should you experience technical issues,
have a question, or would like to make a feature
request regarding IACRA.
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IACRA Defect Tracking
If you would like to report a bug, make a feature
suggestion, or have a question about IACRA, you
may use the IACRA Defect Tracking system. Click
the Report a Bug link as highlighted in the above
picture.
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IACRA Defect Tracking
When you click the Report a Bug link, the IACRA
Bug Report and Feature Request form appears in
your browser. Fill out the form with your
contact information and describe in detail the
bug, feature request, or question you have in the
supplied fields. You can also contact AVS
Support Central for issues of an immediate nature
toll-free outside the FAA at 866-285-4942 or
internally at 405-954-7272.
152
IACRA Defect Tracking
After you have submitted a bug, feature request,
or question in the IACRA Defect Tracking System,
the screen above appears.
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IACRA Future Considerations

• Future considerations for IACRA interfaces
  include
• Within the FAA
• Enforcement Information System (EIS)
• Accident Incident Data System (AIDS)
• Civil Aerospace Medical Institute (CAMI)
• Outside Agencies
• National Transportation Safety Board (NTSB)
• Federal Bureau of Investigation (FBI)
• Department of Justice (DOJ)
• United States Citizenship and Immigration
  Services (USCIS)

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- Other Considerations -
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Part 141 Flight Schools /Part 142 Training
Centers

• If you are a registering in IACRA for a part 141
  flight school / part 142 training center, you are
  required to have the following information
  available in order to complete the IACRA
  registration process. If you are missing any
  piece of the required information, please contact
  your local Flight Standards District Office
  (FSDO).
• Airman Certificate and Date of Issuance
• School Certificate Number
• School Designation Code (This is a 4 digit
  alphanumeric code, usually the first four
  characters of your certificate number)
• If you are an ACR or TCE, a Designee Number is
  required
• During registration, School Administrators, Chief
  Flight Instructors, Assistant Chief Flight
  Instructors, Airman Certification
  Representatives, and Training Center Evaluators
  must affiliate themselves with a specific
  training center.
• In some cases, Training Center Evaluators (TCE)
  can act in multiple roles. In order to act in a
  specific role, the TCE must log out of IACRA and
  log in as that specific role to use its functions.

156
Part 141 Flight Schools /Part 142 Training
Centers

• Part 141 Flight School / Part 142 Training Center
  school administrators (or a Training Center
  Evaluator performing School Administrator tasks)
  can complete all sections of the application that
  student applicants can complete.
• For part 141 Flight Schools, the Chief or
  Assistant Chief Flight Instructor selects
  Retrieve Application from the menu. For part 142
  Training Centers, the Training Center Evaluator
  (performing Recommending Instructor-type tasks)
  selects Retrieve Application from the menu that
  appears.
• Using the Air Agency Administrators Checklist
  that appears for someone logged into IACRA as a
  part 141 Flight School / part 142 Training Center
  school administrator, you can create associations
  between school and student and between student
  and school curriculum.

157
Light Sport Pilot /Experimental Builder

• Starting a new application
• An applicant seeking a Light Sport Pilot /
  Experimental Builder certification selects
  Airworthiness from the drop-down list when
  beginning a new application.
• IACRA requires input of information specific to
  this path. For example, you are required to
  enter information regarding the training course
  completed and aircraft type.

158
Summary

• IACRA is an integrated airman certification
  process accessible via the Internet and
  integrates critical database elements of multiple
  FAA program databases with the ACRA certification
  process.
• IACRA automates the system by
• Gathering information from applicants,
  Recommending Instructors (RI), and/or Examiners,
• Assigning a FAA Tracking Number (FTN) to every
  airman,
• Checking the existence and scores of knowledge
  tests taken,
• Updating databases accordingly so that
  information is current,
• Providing a single point of entry via the
  Registration/Login module,
• Issuing a results document.

159
Summary
Upon successful completion of an application, all
data and documents are transmitted to the Civil
Aviation Registry in Oklahoma City. The registry
officially stores the data, approves the
certification, and issues the applicant a
permanent airmen certificate. IACRA also makes
use of digital signatures a critical component
of the FAAs strategy for conducting business
electronically and for meeting the compliance
schedule for the Government Paperwork Reduction
Act.
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End IACRA Walkthrough
But Wait! Theres more
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IACRA Training
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IACRA TRAINING
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IACRA TRAINING
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• Questions?