Title: FM Guidance for Design Teams MEFMA Focus Group
1FM Guidance for Design TeamsMEFMA Focus Group
2Team Members
- Neil Blakey
- FM Consultant, Mace Macro
- Stuart Clayton
- Project Manager, Serco Middle East
- Ryan Darnell
- Senior Services Manager, Khidmah
- Brad Robbins
- Director of Services, Khidmah
3Focus Group Goals
To provide an FM Guidance for Design Teams
briefing document to inform design teams, at all
stages of the design construction process, of
the issues they should address to enable
effective and sustainable FM operations to be
undertaken. To identify those recommendations
that are critical to effective operations and
those that are simply beneficial to FM
operations. To be published by MEFMA to the
benefit of members
4Setting the Scene
- Why should and FM be involved in the design
stages of a development? - With the increased cost in building operations
there is a renewed focus on cost reductions with
Facility Managers at the forefront. - Many of the operational reductions would be made
in a more cost effective manner in the design
stages of a development rather than post
handover.
Davis Langdon Strategic Consulting Effect on
Whole Life Cycle
5Setting the Scene Current Market
- Developer reluctance due to value vs. cost and
limited understanding - Late engagement of FM expertise leading
operational difficulties - Issues at Handover too little to late to attempt
to rectify - Lack of Life Cycle Consideration or value in cost
- HS risks to operations valued in leasehold
properties more and more - Additional operational costs due to lack of
efficient operational methodologies which now has
an impact with more educated owners and buyers
comparing total cost of occupancy - Sophisticated Developers do this though should
we outline if this has better placed them in the
market or the downturn with better products or
not
6Literature Review
- Developer Project Structures in developed
countries - FM Design Activities in Industry guides and
standards - Existing FM/Developer Processes
7Project Structure
- From the literature review the Royal Institute
of British Architects (RIBA) plan of work was
chosen as most comprehensive and is followed by
many leading developers.
8Project Structure
- Most organizations follow the RIBA project
stages A to L
9Project Structure
10Project Structure
11Challenges
- Defining the user/s of the report
- Focus Group members Experience Not Diverse and
all aligned - Restrictions on organizations Intellectual
Property - Limited strata specific literature for design
guidelines
12Progress
- The team is developing outline guidance for the
Design stages - Appraisal
- Design Brief
- Concept
- Design Development
- Technical Design
- Team is now developing actions for the
Pre-Construction Stage
13Example of FM Design Guide Considerations
- RIBA STAGE A APPRAISAL
- FM should be involved in Identifying the
Stakeholders expectations and will consider the
following from an FM perspective - Use of the site by the Client
- Site location
- Infrastructure
- Roads, Utilities, Public transport
infrastructure, What is already in place - What options are available
- Accessibility
- Restrictions
- Zoning, Industry use, Freezone areas
- Prestige associated with location
- Environmental considerations
- Location
- Client desire e.g LEED/PEARL ratings
- Site Procurement e.g. Leasehold/Freehold
- End user, sale or return, what are the drivers
e.g. Lifecycle considerations - Political and regulatory influences e.g.
Anticipated code changes
14Survey Development
- Why produce a survey?
- Narrow range of experience
- Test our concepts
- The survey is designed to
- Gauge the industry importance placed on FM
involvement in the design stage - Gauge level of FM involvement at present in
projects - Discover any new processes being utilized in the
industry - Develop trends on current review processes
- Determine if special considerations are given to
Strata developments - Expand upon our literature review findings.
- The data will be key to determining further the
audience for the report - The survey data will be presented in the final
report
15Survey Content
16Survey Content
17Survey Content
18Project Timeline
- Timeline
- 26th September Focus Group formed
- 3rd of October - Review of Objectives
- 3rd of October to 24th October - Literature
Review - 24th October to 1st November - Compile Design
Review Activities - 1st November to 14th November Actions for
Preparation - 14th November to 30th November Actions for
Design - 21st November to 4th December Survey
- 1st December to 21st December Actions for
Pre-Construction - 2nd January to 8th January Actions for
Construction - 9th January to 15th January Actions for Use
- 15th January to 26th January Draft Report
- 26th January Submit draft to MEFMA Board for
Review
19Forward Actions
- Collate Surveys and review the implication of the
survey results - Review remaining RIBA plan sections F-L
- Review Focus Group structure and seek
Developer/Project involvement - Involve additional representatives from Strata
and Developer backgrounds - Group is presenting at Arabian Build and
Construction Expo, taking place from 22 25
April 2012 with Cityscape
20