Managing Resources in the Workplace

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Managing Resources in the Workplace

• Resource Management in the workplace.

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3.2 Reasons for working

• To earn an income- To have a higher standard of
  living.
• Family life- Career path will affect both
  personality and current and future family. Think
  about the impact the job may have on family
  relationships.
• Personal satisfaction Humans have a need to
  work to gain some identity.
• To define themselves- When people are asked who
  they are, they respond with their occupation.
  Being able to provide a job title or list of
  accomplishments make us
• feel more real to ourselves and
• others.

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Reasons for working (contd.)

• To have a sense of security- Many people find it
  difficult to get all the love and approval from
  family and friends, so work is a constant source
  of security and pleasure.
• For self respect, or to feel competent and
  powerful- It is not easy to feel powerful in this
  world. By doing a particular job well a worker
  develops a sense of control and responsibility
  that adds to his /her self-respect.

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Reasons for working (contd.)

• People work to conquer time- We fill each day
  with achievements and accomplishments. Over time
  we see these experiences as a lasting part of how
  we see ourselves.
• People work to measure their self-worth- Working
  is one way of comparing ourselves with others. We
  feel better about ourselves when we succeed at a
  difficult task than
• when we do something easy.
• In the final analysis, people work
• for money, fame and power.

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2.2 Factors which influence job choice

• Job availability- You may want to think twice
  about entering a career field in which jobs are
  scarce.
• Geographical influences Some jobs may be
  plentiful in one area and scarce in another.
  Telecommuting can reduce the need to live in a
  particular area, but not in all cases.
• Potential income- Occupations that
• require more education and more
• training provide more compensation

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3.4 Resources for obtaining employment information

• Schools Businesses may send recruiters to
  schools to find suitable applicant for employment
  or internships. Visit the guidance office at your
  school.
• Networking-Most jobs are filled by word of mouth.
  Go to job fairs and make contacts. Join a
  job-related email list server or an internet news
  group.
• Online job banks-You can post your resumes for
  thousands of employers to see.
• Some websites list hundreds of
• thousands of jobs.

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3.5 Attainment of job skills

• You are developing skills now that will help you
  later in your career- Reading, writing, thinking
  skills, resource management skills and technical
  skills are necessary for success in school as
  well as the workplace.
• Take advantage of on- the- job training,
  continuing education courses and adult education
  courses.

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3.5 Attainment of job skills (contd.)

• Technical skills- Need to be developed and
  updated on a regular basis. Know how to use
  computer.
• Interpersonal skills- Your people skills. The
  number one reason employers give for terminating
  an employee is poor interpersonal skill.
• Communication skills- Be a good
• listener, learn to become
• comfortable speaking to groups.
• Improve speaking and writing
• skills.
• Practice assertiveness.

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Attainment of Job skills (contd.)

• 2. Conflict resolution skills- Dont lash out or
  avoid the person if you have a conflict with
  them. Work to resolve the problem. Negotiating
  skills can help prevent conflict for occurring.
• 3. Teamwork skills- Learn to develop mutually
• helpful relationships with others.
• 4. Tolerance-Interact with people who are
• different from you. Learn another
• language or take a workshop
• on cultural differences. Diversity
• enriches a workplace.

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3.6 Procedures for locating a job

• News paper-The Help Wanted section of the
  classified ads lists available jobs.
• Employers- Contact employers directly. Many of
  them post job openings on their web sites or at
  their place of business.
• Government employment offices-The office of
  personnel management publicizes government job
  openings. Americas Job Bank- an important job
  source (www.ajb.dni.us) offered by the US Dept.
  of Labor.
• Employment agencies-Public agencies are funded by
  the government and offer free services. Private
  agencies charge substantial fees, but are often
  paid for by the employer.

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3.6 Procedures for applying for ajob

• Look for job openings Newspaper, employment
  agencies etc.
• Write a letter of application Introduces you to
  the employer.
• Write a resume A summary of your work related
  experiences, education, abilities, awards,
  extracurricular activities, interests and offices
  held in organizations.
• Well organized and brief.

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3.6 (contd.) Applying for a job

• The Application Type or print neatly. Fill in
  all the blanks or write N/A if does not apply.
  Bring basic information ( social security card,
  resume etc.) Write complete sentences and be
  truthful.
• The Interview A procedure in which you may be
  questioned about the information in your resume
  and letter of application. Watch nonverbal signs,
  
• sell your self, be positive, arrive
• on time or a little early. Research
• the company and make a list of
• questions to ask.

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Work related forms

• Find a job of interest in the newspaper or on the
  internet
• Write a letter of application
• Write a resume
• Complete a job application
• Write a follow-up/ thank you
• letter

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Component of a Cover Letter

• Your Street AddressCity, State, ZIPTodays Date
  
• Ms. Ann JamesVice President, MarketingWiggetts,
  Inc.123 Grand AvenueHouston, TX 70890
• Dear Ms. James
• The opening paragraph should arouse the interest
  of the employer. State why you are writing and
  give information to show your interest in this
  specific organization. If it is a letter of
  application, name the position for which you are
  applying and how you heard of it.
• The middle paragraphs should create a desire on
  the part of the employer to know more about you.
  Explain why you are interested in working for
  this employer. Point out your achievements or
  qualifications in this field, especially those
  that meet the job description or requirements.
• Refer the reader to your general qualifications
  on your enclosed resume. Highlight important
  points from your resume. Also highlight points
  that will be of particular interest to this
  specific organization.
• The closing paragraph should pave the way for the
  interview by asking for an appointment, or by
  offering to call the employer in the near future,
  or by some similar suggestions to facilitate an
  immediate and favorable reply.
• Sincerely,
• (Sign Here)
• Karen E. Jones
• Enclosure (You are noting that you have enclosed
  your resume.)

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Letter of application

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Resume
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Follow-up Letter

• A brief thank you note to the interviewer after
  the interview. It contains the following element
• Introduction The position you applied for. Thank
  the interviewer for his or her time.
• Body Restate your interest and motivation.
• Conclusion Thank them again. State your
  willingness to provide any additional information
  if needed.

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Sample Follow-up Letter

• Chor Vang                                         
                                                    
                                           
• 729 North Street
• Highlands, CA 95660
• August 15, 2003
• Mrs. Linda Jones Smith                      
• Microsoft Software Director                
                                                    
                                               
• 352 Northgate Ave                          
                                                    
                                             
• Fresno, CA 95823
•                                                   
                                                    
                                                    
    
• Dear Mrs. Smith
•  
• Thank you for the courtesy and consideration I
  received on January 10 during my interview for
  the C programming position. I enjoyed meeting
  you and having the opportunity to learn about
  Microsoft's future endeavors in developing new
  computer software.
• It was particularly encouraging to learn of the
  many opportunities for becoming a computer
  programmer.  I hope I expressed my desire to
  working in whatever capacity I might be needed.
• Should you need further details or additional
  references, I will be glad to supply them.
  Again, thank you for an enjoyable and informative
  visit.
• Sincerely,

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Preparing for an interview

• Review resume
• Look for weak areas in education or employment
  history
• Research the company
• Be prepared to suggest contributions you can make
  to fill the companys needs
• Write questions to ask during the interview
• Think of questions you might be asked and decide
  how to answer them

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3.8 Ways to make a positive impression during a
job interview

• Be clean, well groomed, and appropriately dressed
• Arrive to the interview on time or a few minutes
  early and alone
• Bring extra copies of your resume
• Be courteous but friendly
• Smile occasionally
• Watch your nonverbal signals- posture, eye
  contact. Dont fidget, play with your hair or
  chew gum

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3.8 Ways to make a positive impression during a
job interview

• Sell yourself- talk about your accomplishments.
  Be clear and concise
• Be positive- Dont bad mouth a previous employer
  or coworker. Dont talk about your personal
  problems
• Ask questions- Prepare a list in advance and
  refer to it if necessary.
• End on a positive note-Emphasize your interest in
  the position. Ask for a business card, and ask
  when you can expect a decision. Thank the
  interviewers.

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3.9 Resources for job success

• Interpersonal skills- Communication, conflict
  resolution and team work skills. Develop
  tolerance
• Management skills Planning, controlling and
  evaluating the use of resources
• Time- use time wisely to meet deadlines
• Money-Work within your budget for your
• projects or department by carefully using
  supplies
• Human resources- Delegate tasks to others
  when appropriate
• Leadership Skills- Take on roles of increasing
  responsibility
• Technical Skills- Develop and update technical
  skills on a regular basis.

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3.10 Business etiquette in an advance
technological workplace

• Learn and follow policies and procedures of the
  company-employee manual explains them in details
• Practice professionalism in the workplace- People
  who are professional exhibit skills in their work
  and live up the highest standard in their
  profession
• Develop a strong work ethic-Get to work on time,
  work a full day, meet deadlines.

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3.10 Business etiquette (contd.)

• Take responsibility for your actions Coworkers
  and employers will respect you
• Acknowledge the contributions of others Will
  earn you credit as a good team player
• Be courteous and respectful Return phone calls
  and e-mails promptly. Keep emotions under
  control. Avoid distracting others

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Etiquette in the workplace (contd.)

• Present an appropriate appearance-Practice good
  hygiene and grooming. Follow dress code.
• Learn and follow safety procedures-report safety
  violations

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Leaving A Job

• Reasons
• Resigning find a job before you quit. Employers
  are more interested in employees who are employed
• Layoff temporary or permanent reduction in a
  companys workforce
• Termination may result from poor job
  performance, dishonesty, theft or violence
• Rights and Responsibilities
• Show respect for your employer. Give a least two
  weeks notice if you resign
• Make good use of your exit interview- answer
  questions honestly. Maintain professionalism
• Make sure you receive what you are due- final
  pay-check, unused vacation time money. Severance
  pay if laid off
• Apply for unemployment benefits-joint federal and
  state plan that provide income to workers who
  have lost their job.

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3.11 Careers available in resource management

• Work to assist and educate consumer. Help
  individuals, family or business manage their
  finances and other resources
• Entry level-most require high school education,
  vocational training or both. Example
• Technical-two year degree from an accredited
  college. Example
• Professional-at least a four year college degree.
  Example.