Student Employment Information Session

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Student Employment Information Session

• Student Employment Coordinator
• Cyndy Gordon
• fawork_at_binghamton.edu

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Student Employment Services

• Part of Financial Aid Services
• We provide a centralized location for Student
  Employment job postings online through
  eRecruiting

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Types of Student Employment

• Federal College Work Study (on and off campus)
• On-campus part-time jobs (Student Assistant)
• Off-campus part-time jobs

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How does Federal College Work Study (FCWS)
Work?

• Apply
• File your FAFSA online
  http//www.fafsa.ed.gov
• Eligibility
• Based on financial need
• Earn
• Be hired in a FCWS position

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Common Questions About FCWS

• How much can I earn?
• Why doesnt my FCWS appear on my tuition bill?
• What happens if I dont get a FCWS job?
• More answers to your questions can be found at
• http//www2.binghamton.edu/financial-aid/types-of-
  aid/student-employment/student-employment-informat
  ion.html

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Off-Campus FWS

• FWS eligible students work in local non-profit
  agencies in the community
• Offers unique experiences not available on
  campus
• Hired directly by participating agency

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Non FWS Opportunities

• On-campus part-time jobs
• Do not require FWS
• No limit on earnings
• Off-campus part-time jobs
• Work for an employer off campus

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On Campus Student Employment Criteria

• Student must be enrolled at least part time
• Students on academic or disciplinary suspension,
  are not eligible to be employed on the 2 student
  payrolls
• Departments should limit student employees to
  work 20 hours per week (Mandatory for F-1 or J-1
  visa holders - all jobs on campus combined
  including jobs for the private employers on
  campus)
• Students employed by and attending Binghamton
  University are exempt from FICA taxes (unless in
  career title) if registered to take at least 6
  credits.

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I-9 Requirements

• Federal Law requires that the I-9 be completed by
  the student no later than the first day of
  employment and all required documents need to be
  provided to Human Resources no later than the
  third day of employment.
• I-9s can be completed in The Payroll Distribution
  Center located in Couper Administration Building
  Room 240
• Federal Law requires that the employee must show
  ORIGINAL documents (no copies, faxes, etc)
• If the I-9 is not completed within the time
  frames outlined above, you are required to stop
  working immediately and will not be allowed to
  restart until the I-9 form is completed

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Tips To a Positive Work Experience

• Making a good impression will help you with
  future employment
• Arrive on time for work
• Call if you cannot come to work
• Turn cell phones off while working
• Ask what the proper attire should be
• Complete and submit attendance records in a
  timely manner
• Comply with the Universitys policies regarding
  sexual harassment and the drug and alcohol policy

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Student Employment Benefits

• As employees of the State of New York, Student
  Assistants and Federal Work Study students are
  eligible for membership in the NYS Retirement
  system
• Must complete election form to accept/decline
• 3 contribution
• Also eligible for membership at SEFCU

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Work Criteria

• Students may work a maximum of 20 hours/week
  while classes are in session (includes all jobs
  on campus).
• F-1/J-1 employees are restricted to 20 hours/week
  while classes are in session as a condition of
  the Visa.
• When classes are not in session students can work
  up to a total of 40 hours
• It is the responsibility of the STUDENT and the
  DEPARTMENT to ensure hourly limits are adhered to.

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Pay Rates

• Minimum Wage Rates
• State 8.00/hr
• Federal 7.25/hr
• Maximum 17.91/hr
• Make sure you know your rate of pay
• Make sure rate is on time sheet correctly
• All time records must be signed by a supervisor
  and originals sent to HR in a timely fashion

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Effective Dates 2013-2014

• All Federal College Work Study employees may
  begin work for the new academic year on 8/22/2013
• FCWS employees with full academic year grants
  must stop work effective 5/16/2014
• FCWS employees with Fall Only grants must stop
  working effective 12/13/2013
• Student Assistant employees can work through the
  summer as long as they are registered for the
  following fall semester.
• Student Assistants working in the summer will not
  be exempt from Social Security/Medicare taxes
  (FICA) unless proof of summer class enrollment is
  presented to Human Resources.

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Graduating in May 2014

• Graduating seniors on the Student Assistant
  payroll may not work past 5/16/2014 unless they
  are going to be attending a SUNY college or
  university for advanced degrees in the fall

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Time Record Completion

• Time SheetsUse your B number not your social
  security number.
• Original time records must be submitted at the
  close of EACH pay period by Friday
• Supervisor Signature is REQUIRED to process time
  records
• If supervisor is out, there should be a back-up
  person for signature. Ask your supervisor who
  this person is
• Time records are due no later than NOON on the
  Friday following the end of the pay period
  (Check Student Payroll Deadlines Document for
  early deadlines) Time records must be legible and
  complete Names must match name on SS card,
  verify hourly rate.
• Make sure your hours total up properly to nearest
  ¼ hr. and verify pay rate on time record.
• Keep your own copy of timesheet or log in the
  dates and hours you work for your own records.

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Helpful Websites

• http//www2.binghamton.edu/human-resources/new-emp
  loyees/new-student-asst-fcws.html

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Need Help?

• Contacts
• Student Employment/Payroll
• Jonathan Roma x7-3321 jroma_at_binghamton.edu
• Jessica Williams x7-6952 jfwillia_at_binghamton.edu
  Jena Pasquale x7-5327 jpasqual_at_binghamton.edu