AdvantageME

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AdvantageME

• MFASIS Upgrade Liaison Meeting
• Thursday, April 27, 2006

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Agenda

• Welcome
• Deployment Update Controllers Bulletin
• Training Update
• Training plan
• Training schedule
• Unit contact discussion
• Procurement unit discussion
• Unit (report org) roll-up
• Q A
• Next Meeting
• May 25th, 900 1000, Room 105 Cross Office
  Building

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State Controllers BulletinFY06-10

• MFASIS Upgrade Deployment Update
• The revised go-live date of the project is now
  planned for 10/01/06.
• Extended deployment strategy will reduce any
  risks to a more acceptable level.
• This deployment strategy requires that ongoing
  development and testing efforts continue toward
  their current planned completion dates and that
  additional testing occur with all interfaces.

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• Training

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Training Approach

• ADVANTAGE application user training is critical
  to the successful implementation and acceptance
  of the system. The AdvantageME Training Lead
  along with assistance from CGI will develop and
  deliver a training curriculum and materials to
  train the trainers and for the End Users a
  curriculum covering general use of the
  application.

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• Up to 600 State employees will require training
  as required by their agency. Due to the magnitude
  of employee training, the project will primarily
  use a Train the Trainer approach. Trainers
  identified by each participating agency will be
  responsible for training supervisors and
  employees in their agencies. Agency trainers
  will be trained by project staff (SOM) to carry
  out this role. As necessary, additional training
  assistance may come from the CORE team, and CGI.

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Training Assumptions

• Agency operations will be impacted by
  implementation. Some operations, not known to
  the project team may take precedence over
  training at a specific time.
• Multiple training facilities with individual
  access to machines will be used to train agency
  trainers.
• Trainers will be selected from Financial,
  Procurement, InfoAdvantage, and Security sections
  at each department.
• It is intended for agencies to provide help desk
  support.
• Agency trainers will provide ongoing training to
  new employees after the project close down.

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• Project staff (SOM CGI) will train
  approximately 50 agency trainers.
• The project will provide training for central and
  agency support staff, both business and
  technical, allowing them to respond to and
  resolve user questions and problems associated
  with AdvantageME.
• Training will occur through instructor led
  training and a Premier Conferencing delivery.

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• Train the Trainer

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Pre-implementation training (Agency
Administrative Roles)

• Understanding of ADVANTAGE terminology
• Understanding of Financial Documents needed for
  each agency.
• Understanding which reports / what data is needed
  for each agency

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Using ADVANTAGE (an application overview)

• Navigating through the application
• Entering, saving, searching data
• Viewing historical information
• Basic troubleshooting / using help screens

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Training Methods, Tools and Logistics

• Effectively presenting training sessions
• Access to SMEs during post class
• Use Aspen scheduling tool for online registration
  and tracking.
• Trainers to use Premier Conferencing for remote
  training.

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• End User Training

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Baseline computer skills provided by Agency as
needed

• Using a computer
• Navigating the Internet and Maine State intranet
• Using personal IDs and passwords
• Moving within and manipulating spreadsheet
  environments
• Understanding computer terminology
• Moving within and manipulating web applications

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Using ADVANTAGE (an application overview)

• Navigating through the application
• Entering, saving, searching data
• Viewing historical information
• Basic troubleshooting / using help screens

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Job -related skills

• Initiating, Reviewing, modifying,
  rejecting/approving documents.
• Running reports and queries
• Changing passwords
• Reviewing document histories
• Using search tables
• Assigning user privileges

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Training Matrix
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Trainer checklist
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Unit Contact Information

• Some of you may be familiar with the fact that
  MFASIS stores values for contact phone numbers by
  appropriation. This contact information is what
  is displayed on checks to allow a payee to
  contact the appropriate personnel with questions.
  The ACON table where this information is stored
  can't be converted to the new system values.

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• During the batch process that creates the check,
  the new system populates the contact number field
  based on information contained in several tables
  in the following order
• 1. Unit (Report Org) Code Contact
• 2. If no contact present for Unit, then the
  Department Code Contact is used
• 3. If no contact present for Unit or Dept, then
  the Default Contact Code (system wide) defined
  for the batch is used.

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• In order to populate the contact number field for
  checks we are asking all agencies for at least
  one contact name and phone number per agency to
  default on check addenda (stub). Each agency has
  the option of giving one contact name and number
  per unit as well. We have attached a suggested
  spreadsheet to use as a template. Please add a
  tab for each agency and feel free to make changes
  as needed. If you have any questions please
  contact Terry Brann. Responses should be emailed
  to amanda.goldsmith_at_maine.gov.

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Contact spreadsheet
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• Procurement Unit discussion
• Security
• Document workflow

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Reminder.

• Please submit unit (report org) roll-up
  spreadsheets.
• Next meeting May 25th
• 900 to 1000
• Room 105 at the Cross Office Building

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Questions?????