How to use Desktop Publishing Software to Create a Newsletter

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How to use Desktop Publishing Software to Create
a Newsletter

• One Example of an Artifact for Proficiency Level
  1.1

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• To create a class newsletter using Microsoft Word
  first
• Select the software to use from the Desktop by
  clicking on the Start button.

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Just a side note In this tutorial, whenever the
instructions say click or choose it is
referring to a LEFT mouse click. You will only
use the right mouse button when the instructions
specifically say right-click.
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• Choose a desktop publishing type software from
  the Programs menu to use like
• Microsoft Publisher
• Print Shop
• Microsoft Word
• (We will use Microsoft Word.)

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• Follow these steps to create a Newsletter
• Step 1
• Begin typing your headline for your newsletter.
• Then highlight it by clicking and holding down
  the mouse button and dragging the cursor to the
  right until you have highlighted the whole
  text.
• Then take your finger off the mouse button.

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Step 2 Looking at the top of the screen, you
will see a toolbar of options. Choose the Font
Size arrow and choose 36. Then click on the
Bold button on the toolbar that looks like B.
You now have your headline.

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• Step 3
• Make sure your cursor is at the end of your
  headline and press the Enter Key twice on your
  keyboard to go down two lines.
• To Create Columns
• Go to the Menu Bar and choose Format and then
  click on Columns.

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• Step 4
• The Columns window will appear and you will
  choose Two and then go to Apply to at the
  bottom.
• Click on the arrow and select This point
  forward and then OK.

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• Step 5
• Choose Font Size again and change it to 12.
• Un-bold the text by clicking the bold button on
  the toolbar.
• Begin by typing the date and then press the
  Enter key twice.

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• Step 6
• Type what you would like to communicate in your
  newsletter by making a title and then pressing
  the Enter Key twice and then type.
• Your text will stay on the right side of the
  page.

Before going on, place the cursor at the end of
your document.
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• The next part of this tutorial will be to add a
  graphic
• Step 1
• To add a graphic to your newsletter, select
  Insert on your menu bar and choose Picture
  and then Clip Art.

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• Step 2
• The ClipArt menu appears and you can choose a
  Category to fit your newsletter.
• For this tutorial, choose Animals.

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• Step 3
• Click on the lion and an option menu will appear.
  
• Choose the top option called Insert Clip. The
  lion will appear in your newsletter where your
  cursor was on the page.

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• Step 4
• Close the ClipArt window by clicking on the
  windows Close button that looks like an X.
• Caution!!! Do not close the X for your whole
  document up higher.

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• You now have a graphic in your newsletter!
• Now we will go though how to Save and Print your
  newsletter
• Step 1
• Continue typing more class and school news until
  the cursor automatically moves up to the next
  column.

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• After the cursor moves up, continue typing your
  newsletter until you are at the end of the
  document.

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• Step 2
• Now that you are at the end of the document, you
  are ready to check the spelling.
• Click on Tools and Spelling and Grammar and
  follow screen instructions until the screen says
  spelling and grammar is complete.

For a detailed use of spell check see How to
Create and Edit a Word Document tutorial.
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• Step 3
• Proof read your newsletter and then you are ready
  to save.
• Click save as.
• If you need more help on saving see tutorial on
  File Management.

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• Step 4
• Save in should read My Documents and type a
  name for your newsletter in the File name
• Then click Save.

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• Step 5
• Now you are ready to print your newsletter.
• Select File on the menu bar and choose Print.
• See the Printing Tutorial on more printing
  details like printing in black and white.

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Step 6 Press OK at the bottom of the Print
window and go get your newsletter from the
printer.
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Other Ideas for Desktop Publishing

• A poster for your classroom rules or computer use
  rules or any other information you need posted in
  the room
• A parent note
• A start for a writing project, using a graphic
  and lines for students to write on
• A flyer to put up around school or send home to
  announce an event
• A place for students to publish their poems,
  stories or reports with graphics

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Congratulations! You made a class newsletter.

• Summary
• In this tutorial, you used Microsoft Word to
  create a newsletter with a headline, two columns
  and a graphic. You learned to highlight a text,
  change the font size and to make the text Bold.
  You used the toolbar to spell check, save and
  print your newsletter.