Agenda 30062005

1
Agenda (30/06/2005)

• Approval of Agenda
• Round table
• Review of work performed since last meeting
• Review of change proposals on standard page
• Other change proposals
• Status of Interwoven Audit (by Dave Ellison)
• Benchmark process
• Presentation of best practices of using templates
  
• Date of next meeting
• Wrap-up of the meeting

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Round table
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Review of work performed since last meeting

• Subsite homepage
• Point 1 - Heading of first right column
• It is now possible to place an image by itself
  within the right hand column. You no longer are
  required to provide a heading.
• Point 2 - Logo on printed version of pages
• The EUROCONTROL logo has been placed onto the
  printed version of the public web pages. The logo
  appears to the left of the breadcrumb. This will
  increase the agency branding.
• Point 3 - Same building blocks as standard page
• The central part of the subsite homepage now has
  the building blocks of the standard page with the
  exception of the embedded object. This would
  cause a problem due to the subsite homepage
  having a right hand column. The thin dashed lines
  between the content sections have also been
  removed.
• Point 4 - Bullet lists
• The bullet list have now been included -
  covered by point 3 above.

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Review of work performed since last meeting
Point 5 - Adding things to the navigation The
WPG rejected this request in the meeting. The
general conception was to leave the navigation as
is so it is very clear to end users. By allowing
pictures and text within the navigation it could
cause some confusion. Point 6 - W3C
Validator Check DAD (external company producing
for the templates) did not have enough time to
implement this. The request was for the code
produced by the templates to pass the W3C
validator check http//validator.w3.org
Point 7 - Blue background is printed If you
change the Internet Explorer settings to "print
background colors and images" the blue background
no longer gets printed.
5
Review of work performed since last meeting

• Contacts Template
• Point 1 - Black line
• The black line separating the contact name and
  details has been removed to increase readability.
  
• Point 2 - Contact role background colour
• The background colour has been changed to blue
  when displaying the contacts role and position.
  
• Point 3 - More space between contacts
• More space has been provided between two
  different contacts.

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Review of change proposals on standard page

• Place a space by default above each header so
  that sections are better separated
• Create 'Previous' link and 'Next' link on the
  bottom right hand side of the page.
• E-mail needs to be aligned at the bottom of the
  page, or at the very least there should be two
  spaces above it to separate it from the rest of
  the content.
• At present, if the side navigation is longer than
  the page, the last validation is suspended in
  air. Can this be modified so that the last
  validation is aligned to the base of the page?

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Review of change proposals on standard page

• You should be able to click on the sub site Logo
  image to get to its homepage.
• When we include a local image, could we have an
  automatic resize to ensure that the maximum width
  is not exceeded.
• We need level 2 bullet lists. (either number or
  bullet)
• Chapter titles level1 and level 2 layouts are too
  similar. You cannot spot easily the structure of
  a page.Could we for example use a different
  color for level 2?

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Review of change proposals on standard page

• It should be possible to include flash files
  (.swf) at any place where images are located for
  the time being. The surface size of the flash
  should be taken by the system from the .swf file
  so that the user has not to re-enter it. Flash
  could come from Mediabin or the local gallery.
• It should be possible to centre the introduction
  image, now you can choose between left or
  right.If centred, the maximum width of the image
  for Mediabin shall be 550.

9
Review of change proposals on standard page

• It should be possible to get data from a
  databasee.g. https//extranet.eurocontrol.int/htt
  p//eatbe07.eatchip.eurocontrol.be/icard/?COM5LNC
  ApplicationThe user defines structured content
  and selects which SQL query to be used to display
  the results from the user parameters defined in a
  form.The SQL query has to be created by
  specialists.

10
Review of change proposals on standard page

• In some cases, it should be possible to define
  that the introduction image is placed above the
  page titlesee http//www.eurocontrol.int/ead/pu
  blic/standard_page/solutions.htmlThere is a
  nice banner, but to be able to add it this way
  you can not enter a page title, which is reducing
  their chance to be well placed in web ranking as
  the page title is one of the elements used for
  the ranking.I propose that the introduction
  image contains a new field (a toggle, below
  (default) or above)

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Review of change proposals on standard page

• Would it be possible to have more flexibility in
  the order of the different building blocks for
  instance to have in the same Content text
  bullet list text With the current system, we
  have to use a workaround by creating a second
  Content without a tile. It makes the DCR not very
  readable.If the building blocks are not yet
  available in the current EUROCONTROL version of
  Teamsite, could we simply use - (dash) in the
  text of the content to indicate a bullet item.
  The convention could be- bullet level 1--
  bullet level 2 numbered bullet level 1
  numbered bullet level 2(This is a common
  practice in Web CMS)

12
Review of change proposals on standard page

• I've noticed that justified text alignment is
  automatic at the "Introduction text" field, and
  can't be set at all at the Content "Text" field.
  Would it be possible to have the 4 alignment
  option left, right, centered, justified for the
  "Text" and "Introduction text" field, or at least
  the auto justified option for the "Text" field.
• In the contact field, the only possibility to put
  "Contact" in front of the name of the contact
  person is to put "Contact" into the 'First name'
  field. It would be nice to have a separate field
  for this.

13
Review of change proposals on standard page

• Possibility should exist to delete or create
  several replicants at once.Example When making
  a bullet list it can take a long time to create
  the bullets one by one deleting them and this is
  more inconvenient has also to be done one by one.
• Maximum of related links should be more than 10
• When new content is created (clicking on the plus
  button) by default an empty line is created (by
  default) separating the two contents. This should
  not be or there should be the possibility to
  delete this empty line.

14
Other change proposals

• The top and footer links which are named the same
  and go to corporate and SBU sites need to be
  distinguished between. Blue colour on background
  of top to indicate EUROCONTROL section, and white
  for SBU?
• We should be able to delete multiple DCRs in one
  go, and not one after the other, which is time
  consuming
• A sitemap page should be automatically generated
  from the navigation tree - we should not have to
  manually create one.

15
Other change proposals

• At footer of page, 'Content Supplier' is shown,
  whereas in the 'Site Preferences', this field is
  referred to as 'Footer webmaster email'. The
  content supplier and Webmaster are being used
  interchangeably, when they are not the same
  thing. The content suppliers are the authors,
  who are normally already mentioned at the foot of
  their respective pages, so there is no need to
  call this field 'Content Supplier'. Please could
  this field be standardised to refer to, e.g.
  Webmaster.

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Other change proposals

• It would be nice if all branches can publish news
  and events on the corporate homepage and news and
  event lists. When submitting a news or event
  through a workflow, part of the workflow could go
  to the editor of the corporate branch. He/she
  would then be able to allow or disallow this news
  or event to be published automatically in the
  news and event lists, or even on the public
  EUROCONTROL homepage.
• An effective Anti-spam solution - suggested to
  use Forms

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Interwoven Confidential
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Interwoven Confidential
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Interwoven Confidential
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Interwoven Confidential
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Interwoven Confidential
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Benchmark

• Interwoven template and workflow

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Rational

• Performance of Interwoven is not the same
  depending of time and location
• Requirements to improve performance have been
  raised
• To make improvements, current situation requires
  to be assessed
• From this situation, new target shall be
  established

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Tasks definition

• Create a page and deploy it to live server
  through emergency workflow, being yourself the
  approver
• User dependency
• High for creation of the DCR
• Low for workflow execution
• Measure the time from start to launch of workflow
  and from launch of workflow to visibility on the
  web server
• Multiple runs of the test during one week of July
• 09.30 AM (time 1)
• 11.00 AM (time 2)
• 15.00 PM (time 3)

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The test two types of pages

• This simple page shall be the following content
  http//www.eurocontrol.int/corporate/public/standa
  rd_page/bl_benchmark_simple.html
• Copy/paste the title, the chapter title, the set
  of text, 4 bullet points, two links to non
  EUROCONTROL web site, no image, no pdf file
• The complex page shall be based on the following
  content http//www.eurocontrol.int/corporate/pub
  lic/standard_page/bl_benchmark_complex.html
• A title, a chapter title, a set of text, 4 bullet
  points, two links to non EUROCONTROL web site,
  two links to existing page of your branch, two
  images to upload, two files to upload, one
  library item to create and to embedd

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Send your results

• Send your results on template Support special
  page for benchmarking
• Your name
• When you have runned the test (time 1, 2 or 3)
• Duration of part 1 (creation)
• Duration of part 2 (workflow)
• You will have to run 15 times the test

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Expected outcome

• Average over day, over the 3 tests
• Helping to find outliers
• People having problem in the usage
• Performance problem

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Possible actions

• Improve training
• Define target
• Improve architecture by knowing the bottlenecks

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Presentation of best practices of using templates
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Date of next meeting28 July 200514h00 - 16h00?
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Wrap-up of the meeting