Community Standards

1
Community Standards Civility

• Judicial Process The Accountability Hearing

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Incident

• Students can be documented for a possible policy
  violation by
• A Public Safety Officer
• A member of the Residence Education staff
  (Resident Assistant, Resident Coordinator, or
  Area Coordinator)
• Any member of the UD or greater Dayton community

For details about the documentation process go to
our web site www.udayton.edu/commstds and view
the power point presentation From Incident to
Behavioral Conference.
3
Behavioral Conference

• When a student has been documented for a possible
  violation, they are contacted by the Area
  Coordinator in their living area to attend a
  Behavioral Conference.

For details about the Administrative Hearing go
to our web site www.udayton.edu/commstds and
view the power point presentation From Incident
to Administrative Hearing.
4
Accountability Hearing

• Once the case is received by CSC, the staff will
  begin to schedule the hearing on the docket.

I didnt do itnow what?

• When a student denies violating the policy(s) as
  documented, the Hearing Officer (AC/RC) of their
  living area refers the case to the Office of
  Community Standards and Civility (CSC).

5
Types of Hearing Boards

• There are two types of Hearing Boards in the
  University of Daytons Process
• Student Hearing Board
• Composed of five undergraduate students who have
  been trained in both the policies and procedures
  of the student judicial process.
• This type of board cannot hear cases that may
  lead to suspension from the university.
• University Hearing Board
• Also made up of five members.
• Consists of three students, and two faculty or
  staff members of the university.

Both boards are chaired by a student member.
6
Scheduling the Hearing Board

• First, the students academic schedule is checked
  to see what days and time work best for the
  student.
• Next, the board is chosen based on the
  pre-determined hearing board docket.

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Hearing Board Docket Example
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Selecting the Date
Student Academic Schedule
Hearing Board Schedule
Chemistry 101
English 201

Religion 211
History 217

Chemistry 101
English 201
Religion 211
History 217
Chemistry 101
History 217
The date of the hearing is chosen. In cases that
are not serious enough to involve suspension, it
is preferred that the case is heard by the
Student Hearing Board. However, to ease the
scheduling process, these cases can be heard by
the University Hearing Board if the students
schedule fits best for that board.
9
Notice of Accountability Hearing

• Once the hearing date is set, CSC sends out a
  Notice of Accountability Hearing to the accused
  student. This notice is sent both electronically
  and by mail.
• The Notice of Original Hearing includes
• The date and time of the hearing.
• Where the hearing is located.
• Contact information for questions.

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Hearing Board Set-Up

• The hearing boards meet in Gosiger Hall and use a
  round table format as seen below

Hearing Board Members
Director of CSC
Police officers or staff members that filed the
complaint
Student and students support person
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Hearing Board Format(Step-by-step)

• The Hearing Board Chair (HBC) will call the
  hearing to order and clarify the purpose of the
  hearing.
• The HBC will ask the police officer, staff
  member, or other person who filed the complaint
  to state the charges and provide information
  about the incident.

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Hearing Board Format

• The HBC will allow hearing board members and the
  accused to ask questions of the officer or staff
  member.

Your Story

• The HBC will ask the accused student to respond
  to the charges filed against them.

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Hearing Board Format

• The HBC will ask the accused student to call
  witnesses.

• The HBC will ask the accused student to have each
  witness state their name for the record and
  convey the information pertinent to the hearing.

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Hearing Board Format

• The HBC will offer all participants the
  opportunity to ask each witness questions.

• After all witnesses have appeared before the
  board, both parties will be asked to make their
  closing remarks. In an Accountability Hearing
  the student will be able to make their remarks
  last.

15
Executive Session

• After both parties have made their closing
  remarks, the HBC will close the hearing and the
  board members will go into Executive Session.
  This session is closed to the accused and the
  police/staff that filed the charges.
• Once the board decides what more likely than not
  occurred, they will either dismiss the charges
  or sanction the student for a violation.

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Preparing for Your Hearing

• Make a list of bullet points that you want to be
  sure to cover when you respond to the charges.
• It is best to just tell your story but the list
  will help you to have something to look back at
  to be sure you didnt forget anything important.

• I was walking with friends back from my sisters
  house on Lowe's.
• There were guys walking in front of us who turned
  around and started yelling at us.
• We turned to go down the ally.
• They followed and one guy threw a can at us.
• I turned and told them to quit it.
• One of the guys started running for us and my
  friends took off.
• He charged at me and I hit him to protect myself.

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Preparing for Your Hearing

• Talk to the witnesses you know
• Make sure if you plan to call them as witnesses
  that they are able to attend at the scheduled
  hearing time and that they know where to go.
• Go over with them what you have been charged
  with so that they can prepare themselves by
  recalling the events and sharing their story.

18
Preparing for Your Hearing

• You are allowed to have a support person join you
  in the hearing
• Spend some time thinking about who that might be
  so that you can contact them in time for them to
  plan ahead.
• It is important to note that your support person
  is not permitted to speak in the hearing, except
  directly to you. Often this person serves you
  best when they are able to see your notes so that
  they can point out things that you may have
  missed.
• Also, they are good at helping you if they feel
• you have gone off track.

19
Preparing for Your Hearing

• Many students find it helpful to write out their
  closing comments and read it to the board. This
  has been particularly true for students who may
  be facing suspension.

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• For more information about an Accountability
  Hearing, please contact the Office of Community
  Standards Civility at
• [phone].